The Details of Principles of Business Conduct are broken down into four top-level sections, as seen below. All sub-areas and details related to each top-level section are detailed in the areas below.
IEEE has been built based on the excellence of its technical information and member and customer service. IEEE insists not only on ethical dealings with others, but on the ethical handling of actual or apparent conflicts of interest.
See the IEEE Staff Policy and Chapter 3 of the Employee Handbook for rules regarding employee conduct (requires user ID and password).
Staff’s certification of compliance with the requirements of the “Principles” also includes acknowledgment of the above policy and employee handbook sections.
All involved parties are required to deal honestly and fairly with IEEE volunteers, members, customers, vendors/suppliers, competitors, and others.
In dealings with these parties, IEEE:
Involved parties should not participate in any activity that creates or gives the appearance of a conflict of interest between their personal interests and the interests of IEEE. Situations that could represent potential conflicts of interest include:
Certain involved parties are entrusted with IEEE’s confidential information and with the confidential information of its suppliers, customers, or other business partners (see the IEEE Policies Section 9.25 - Information Disclosure Policy (PDF, 598 KB) for the categories of information that are considered confidential). Involved parties shall:
In addition, any business opportunity that comes to an IEEE volunteer or staff member in his/her capacity as a representative of IEEE belongs to IEEE.
All involved parties are committed to ensure full, fair, accurate, timely, and understandable disclosure in reports. To this end, involved parties shall:
Specifically, IEEE is committed to:
It is IEEE’s responsibility to provide a process for reporting and access to IEEE Corporate Integrity (firstname.lastname@example.org), when an individual wishes to report a suspected violation of the Principles or to seek counseling and guidance when his/her immediate supervisor cannot, for whatever reason, be contacted to report suspected or questionable activities.
Conflict of Interest
Involved parties must complete and submit a Conflict of Interest Disclosure Statement to the Director, Internal Audit, indicating the existence of any actual or potential conflicts of interest between their IEEE responsibilities and their other personal or business involvements via the combined PoBC/COI Form (see the IEEE Bylaws I-300.2 - Conflict of Interest and the IEEE Policies, Section 9.8 - Conflict of Interest, for an explanation of the requirements for Conflict of Interest (COI) reporting; also see the COI form for definitions of situations that could be considered conflicts of interest).
Principles of Business Conduct
A Statement of Exceptions should be submitted to IEEE Corporate Integrity for all other items that individuals consider possible violations of the IEEE Principles of Business Conduct via the combined PoBC/COI Form.
In response to specific requests, IEEE Corporate Integrity (email@example.com) provides guidance and counseling on reports and handling of reportable conditions to assure compliance with these Principles. The Corporate Integrity Contact Person may conduct investigations and shall report to the IEEE Audit Committee.
IEEE volunteers and staff with decision-making authority must complete the Principles and submit a combined Principles of Business Conduct/Conflict of Interest (PoBC/CoI) Form. IEEE volunteers are complete and submit the Form within 30 days of taking office. IEEE staff shall complete the Form, annually, by 30 January.
For volunteers, failure to submit the PoBC/CoI Form within 30 days of assuming his/her position or, in the case of elected positions within 30 days of the acceptance of the nomination, shall result in automatic removal from service on the committee, board, or election slate.
For staff, failure to submit the PoBC/CoI Form may result in disciplinary action up to and including termination.
If an individual feels he/she may be involved in a violation of one or more of the items noted in the Principles and wishes to receive advice and counsel on addressing the issue, he/she may complete the Statement of Exceptions portion of the combined PoBC/CoI Form and submit to IEEE Corporate Integrity.
The statement will be reviewed and a response given, indicating what, if any, action should be taken by the individual to address the issue/concern.
Reports of any known or suspected violations and questions regarding these Principles are to be directed to IEEE Corporate Integrity.
To Report a Concern:
Inappropriate financial activities, involving IEEE business or Compliance with IEEE Principles of Business Conduct may be reported anonymously using the EthicsPoint service.
Once you are on the Ethics Point site, choose "File a report" and enter IEEE in the organization name field.
IEEE reserves the right to use a third party reporting resource.
All reports will be treated confidentially to the fullest extent possible. IEEE Corporate Integrit (firstname.lastname@example.org) will investigate the alleged violation and determine an applicable response, working with the Chair of the IEEE Audit Committee, the IEEE Executive Director, and/or the IEEE Chief Financial Officer, as applicable.
Involved parties that violate any laws, governmental regulations, or these Principles will face appropriate disciplinary action. The disciplinary action will depend on the nature of the violation and the circumstances involved. In the case of employees, the disciplinary action may include termination. In the case of volunteers, the disciplinary action may include removal from office or other proceedings (see IEEE Bylaw I-110 (PDF, 598 KB)).
To make an anonymous report of inappropriate financial activities involving IEEE business or compliance with IEEE principles of business conduct, file a report at Ethics Point.