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IEEE eNotice is an electronic newsletter subscription service that has been developed for IEEE organizational units to facilitate e-mail distribution of newsletters, meeting notices, social events, and IEEE conference materials.
The source of e-mail addresses for eNotice is the IEEE Membership Database. New members are automatically added, members who move to a new section are automatically moved, and deceased members are automatically omitted.
Each message sent through the eNotice service gives the member an opportunity to opt out of future eNotices.
Basic process
- Organizational unit (OU) registers for the service.
- Staff creates the e-mail list from the IEEE Business Management System.
- Organizational unit submits the mail piece.
- Staff sends the mail piece using a high-volume message-delivery system.
- Each message that is sent includes an unsubscribe link.
- The eNotice submitter will be included in the mailing.
Geographic organizational unit submissions
Organizational unit mailings are limited to only the members of that organizational unit. Mailings to additional organizational units must be approved by executive officers of those organizational units.
Volunteers must register for their organizational units:
To use eNotice, you must be an officer of the organizational unit to which you want to send notices.
Officer positions with authority to submit eNotices are Chairs, Vice Chairs, Secretaries, Treasurers, and newsletter Editors. All others require approval from the current Chair.
Due to the high volume of eNotices submitted, processing time can take up to five business days.
Conference submissions
Prior to using eNotice, conferences must complete the IEEE Conference Application and be posted on the IEEE Conference Search before requests can be processed. If approved, eNotices will be sent to members of the sponsoring IEEE OU of the conference.
Each conference is limited to six eNotices per year due to processing time and system limitations.
In addition, please see list below for Societies that have requested restrictions on eNotices.
Conference restrictions
Societies with restrictions for eNotice.
- Communications Society (COM - eNotices only if COM financially sponsors conference)
- Computational Intelligence Society (CIS - No eNotices)
- Computer Society (C - No eNotices)
- Components, Packaging & Manufacturing Technology Society (CPMT - No eNotices)
- Electron Devices Society (ED - eNotices only if ED financially sponsors conference)
- Engineering in Medicine & Biology Society (EMB - eNotices only if EMB financially sponsors conference)
- Industry Applications Society (IAS – eNotices only if IAS co-sponsors conference)
- Industrial Electronics Society (IE - eNotices only if IE financially sponsors conference)
- Robotics & Automation Society (RAS - No eNotices)
- Magnetics Society (MAG - No eNotices)
- Microwave Theory and Techniques Society (MTT - No eNotices)
- Power and Energy Society (PES - No eNotices)
- Solid-State Circuits Society (SSC - No eNotices)
- Systems, Man, & Cybernetics Society (SMC - No eNotices)
- Technical Councils (Approval from constituent Societies must be obtained prior to submission of the mailing request.)
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