IEEE maintains a Global Travel Accident Medical Plan (“The Plan”) to protect IEEE volunteers who become ill or injured and require immediate medical attention while traveling on authorized IEEE business outside of their country of permanent residence.
The plan provides IEEE volunteers with out-of-country medical emergency protection (up to US$250,000) for usual and customary emergency medical expenses incurred while traveling on IEEE business subject to the following conditions:
Medical emergency means a sudden and unexpected condition caused by an injury or sickness which presents a severe or acute symptom requiring immediate attention.
The plan is paid for by IEEE and is provided to IEEE volunteers at no charge. Please note there is a US$100 per claim deductible.
The plan also includes:
Assistance Services Contact Information:
If medical evacuation (certified as necessary by the attending physician) or repatriation is needed, the assistance services provider will make all arrangements with the appropriate transportation services and arrange for accompanying medical staff (if necessary), including coordinating medical case monitoring with attending and/or home country physician.
Volunteers must notify the IEEE Office of Risk and Insurance Management Services (ORIMS) at email@example.com in the event of an emergency medical claim.
Authorized IEEE business travel to the following countries must be reported to firstname.lastname@example.org: Chechnya, Iraq, Afghanistan, Pakistan, Israel, Iran, or Somalia.
Contact the Office of Risk and Insurance Management Services at email@example.com for additional information or to obtain a plan identification card.
Why was the IEEE Volunteer Global Travel Accident Medical Expense Plan established?
There are times when IEEE volunteers travel for IEEE business outside of their home country. The plan was established to protect IEEE volunteers in the event that immediate medical attention is required while traveling on authorized IEEE business outside of their country of permanent residence.
What constitutes authorized IEEE business travel?
Authorized IEEE business travel is travel that is paid for, reimbursed, or otherwise approved by the IEEE.
Is this Plan applicable to an IEEE Volunteer who travels to and from an IEEE conference?
No. However, if the volunteer is attending the conference in an official capacity (for example, Section Chair), and the trip is paid for, reimbursed, or otherwise approved by the IEEE, the coverage would apply.
Does the Plan cover additional personal travel taken prior to, during, or after authorized IEEE business travel?
The Plan includes coverage for a Sojourn or Personal Deviation. Sojourn or Personal Deviation means non-business travel or activities undertaken while on the business of the policyholder but unrelated to furthering the business of the policyholder.
With respect to a Sojourn or Personal Deviation, the following coverage applies:
1) if they involve travel, do not depart more than 250 miles from the direct route or destination; and
2) if they involve one or more stops en route and/or an extension of time spent at the destination, do not last longer than a total of 7 days.
The medical expense coverage will apply as long as travel is still outside the home country.
When does the Plan become effective?
The Out of Country Medical Expense Coverage becomes effective when the volunteer leaves his or her country of permanent residence on authorized IEEE business travel, and ends upon return to that same country.
How can I obtain a Plan identification card?
Please contact the IEEE Office of Risk and Insurance Management Services (ORIMS) at firstname.lastname@example.org to request a plan identification card.
Is there anything I need to do at the time of illness or injury to secure coverage for medical expenses?
When contacting Customer Service or obtaining emergency medical attention, please reference the following:
Additionally, you must notify the IEEE Office of Risk and Insurance Management Services at email@example.com in the event of an emergency medical claim.
Who should I contact if I have questions or need assistance in filing a claim?
Please contact the IEEE Office of Risk and Insurance Management Services (ORIMS) at firstname.lastname@example.org or +1 732 562 5541.