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IEEE maintains a Global Travel Accident Medical Plan (“The Plan”) to protect IEEE volunteers who become ill, or injured, and require immediate medical attention while traveling on authorized IEEE business outside of their country of permanent residence.

 

Plan summary and highlights

The plan provides IEEE volunteers with out-of-country medical emergency protection (up to US$250,000) for usual and customary emergency medical expenses incurred while traveling on IEEE business subject to the following conditions:

  • Coverage begins when the Volunteer leaves his or her country of permanent residence on authorized IEEE business travel, and ends upon return to that same country.
  • The plan does not apply to attendee travel to and from a conference, unless that travel is for authorized IEEE business purposes and the individual is acting in the official capacity as an IEEE Volunteer.
  • Certain exclusions apply to policy; this is only a short summary of coverage.

Medical emergency means a sudden and unexpected condition caused by an injury or sickness which presents a severe or acute symptom requiring immediate attention.

The plan is paid for by the IEEE, and is provided to IEEE volunteers at no charge. Please note the following deductible information:

  • No deductible for in-hospital expenses.
  • US$100 deductible applies to out-of-hospital expenses.

The plan also includes:

  • 24-hour worldwide travel and medical assistance services.
  • Coverage for accidental death and dismemberment. Coverage varies depending on the type of loss.
  • Coverage for transportation expenses associated with an emergency medical evacuation or repatriation of mortal remains in the event of death while traveling on IEEE business. 

Medical evacuation or repatriation must be arranged through the assistance services provider.

Assistance Services Contact Information:

  • Outside U.S., call collect +1 715 346 0859
  • Inside U.S., call toll-free +1 877 244 6871
  • Email customer service
  • Reference Group Name IEEE, Inc. and GTP 0009133402

If medical evacuation (certified as necessary by the attending physician) or repatriation is needed, the assistance services provider will make all arrangements with the appropriate transportation services, and arrange for accompanying medical staff (if necessary), including coordinating medical case monitoring with attending and/or home country physician.

Volunteers must notify the IEEE Office of Risk and Insurance Management Services (ORIMS) at orims@ieee.org in the event of an emergency medical claim.

 
 

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Contact information

Contact the Office of Risk and Insurance Management Services at orims@ieee.org for additional information or to obtain a plan identification card.

 
 

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Frequently asked questions

Why was the IEEE Volunteer Global Travel Accident Medical Expense Plan established?
There are times when IEEE volunteers travel for IEEE business outside of their home country. The plan was established to protect IEEE volunteers in the event that immediate medical attention is required while traveling on authorized IEEE business outside of their country of permanent residence.

What constitutes authorized IEEE business travel?
Authorized IEEE business travel is travel that is paid for, reimbursed, or otherwise approved by the IEEE.

Is this Plan applicable to an IEEE Volunteer who travels to and from an IEEE conference?
No. However, if the volunteer is attending the conference in an official capacity (for example, Section Chair), and the trip is paid for by the IEEE, the coverage would apply.

When does the Plan become effective?
The Out of Country Medical Expense Coverage becomes effective when the volunteer leaves his or her country of permanent residence on authorized IEEE business travel, and ends upon return to that same country.

How can I obtain a Plan identification card?
Please contact the IEEE Office of Risk and Insurance Management Services (ORIMS) at orims@ieee.org to request a plan identification card.

Is there anything I need to do at the time of illness or injury to secure coverage for medical expenses?
When contacting Customer Service or obtaining emergency medical attention, please reference the following:

  • Group Name: Institute of Electrical and Electronics Engineers, Inc. (IEEE);
  • Chartis Ambassador Business Travel Accident Medical Expense Policy # GTP 0009133402 
     

Additionally, you must notify the IEEE Office of Risk and Insurance Management Services at orims@ieee.org in the event of an emergency medical claim. 

Who should I contact if I have questions or need assistance in filing a claim?
Please contact the IEEE Office of Risk and Insurance Management Services (ORIMS) at orims@ieee.org or +1 732 562 5541. 

 
 

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