Volunteer Training - Society/Technical Council Finances-Budgeting Process: Budgeting Process Overview

Each April, Society/Technical Council Officers are provided with a “first pass” budget partially based on the prior year budgets or prior year actuals and updated by Technical Activities Department (TAD) Finance staff to reflect inputs that have changed for this budget year. The chart on the right shows the budget inputs that TAD Staff enters and the budget inputs that the Society/Technical Council is expected to revise or input into the first pass budget. In the next section, we will discuss each budget worksheet in detail and you will see where these inputs are to be revised and entered.

Those that are solely the responsibility of staff in the chart on the right, should not be adjusted. For example, IEEE Electronic Library (IEL), All-Society Periodicals Package (ASPP), Conference Publications, Infrastructure.  These inputs are fixed.

An April Budget memo accompanies the first pass budget. This memo outlines the guidelines and basic assumptions used in preparing the first pass budget.

For the remainder of this section, we recommend that you open your Society/Technical Council budget and follow alongside with the explanations. If you do not have your Society/Technical Council budget, follow the example in the module.

The budget has a series of Worksheet Tabs that run across the bottom of the Excel spreadsheet. We'll now look at each worksheet and discuss where you make your budget refinements.

Chart of Budget Item Responsiblities 

* Including Executive Directors
† Unless the pub is produced out-of-house
Note staff provides inflation guidelines for text paper and mailing cost, but the Society/Technical Councils can provide the final number.