Volunteer Training - Society/Technical Council Finances-Budgeting Process: Cost Center Worksheets

After the fourth tab, you will see a series of tabs with numbers on them. These numbers are the cost center codes for all the remaining Society/Technical Council budget components. The first of these numbered tabs is 100, which is the Interest Income cost center. This page tells you the amount of market fluctuation in prior years. You do not need to make any refinements to this page.

After this cost center, there will be a numbered tab for each publication that your Society/Technical Council sponsors. The number corresponds to that publication's cost center code. Refinements made on the inputs pages are carried over to the publication parameter pages. On this page, you can review:

• Number of issues
• Page Budget
• Member & Non Member List Price
• Subscriber Statistics

The remaining numbered tabs cover the remaining cost centers and provide a summary of revenue and expenses for that cost center.

• 1499 is Periodical Related and includes single copy sales and any reimbursement for co-sponsored publications.
• 1500 is Newsletter and details revenues and expenses related to the Society/Technical Councils' newsletter, if applicable.
• 1600 is Non Periodical and includes expenses such as credit card processing fees and warehousing fees for storing material.
• 1700 is Conferences and 1701 is Conference Related. These sheets list the prior year conferences plus any conferences for the coming year that are in the IEEE Meetings Database at the time the first pass budget is issued. You should review the data in the first pass budget to ensure that all conferences being held in the coming year are on the conference worksheet.
• 1702 is Grants and details the financial assistance awarded by grant.
• 1800 is Headquarters and covers primarily headquarters (HQ) costs such as TAB support, direct infrastructure, and depreciation.
• 1900 is Committee Expenses and covers primarily costs associated with committee meetings, travel and awards.
• 1910 is Executive Office, if applicable, and covers overhead costs associated with an Executive Office (salaries, benefits, rent, travel, supplies).

If one of these cost centers does not apply to your Society/Technical Council, for example if you do not have an Executive Office, you will not have a budget worksheet for that cost center.

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