Conference Meeting and Hotel Contracts

You must send all contracts to IEEE Conference Contracts. IEEE reviews and executes all contracts with a value of US$25,000 or greater and will review contracts with a value of less than US$25,000 upon request.

Each conference negotiates the "Terms of Sale" (such as the number of sleeping room nights, room rate, meeting space, etc.) with the hotel. You may want to contact the IEEE National/Global Account Representative to help you negotiate your contract and make sure it is honored locally. Review the list of concessions (DOC, 28 KB) for items that can be negotiated as part of the contract.

IEEE provides templates with standard legal clauses for:

• meeting-management agreement;
• generic hotel contract;
• specific hotel contracts.

Select the template for a contract with a meeting-management company or a specific hotel, if available. Conference Contract staff are currently negotiating standard contracts with other hotel and resort chains. Please check back often.

IEEE is ready to help. If you have questions about conference meeting and hotel contracts, please contact Conference Contracts.

Do you have other questions about organizing a conference? Please see IEEE Conference Organizer Contacts.

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