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An exhibit-management company can handle the logistics of planning and managing your exhibit space.
 
Drayage companies are responsible for storing, moving and shipping exhibit equipment, and also for the set-up and tear-down of exhibit booths.

 

Hiring an exhibit-management company

You can hire an exhibit-management company or manage it yourself:
 

VolunteersVolunteers on the conference committee handle exhibits management, working directly with exhibitors, the site, and other arrangements.
IEEE MCMIEEE Meeting and Conference Management (MCM) offers complete exhibit-management services. Exhibit-management services can be hired for individual services, such as exhibit management, or for the entire event.
Exhibit-Management CompanyMany companies offer exhibit-management services. Contact IEEE Conference Services for a list of recommended exhibit-management companies.


You may to prefer to work with an exhibit-management company if your exhibit space:

  • has more than a few table tops;
  • includes booths that require shipping and set-up;
  • is a union exhibits hall;
  • allows sales on the exhibits floor.

Hiring an exhibit-management company can be a difficult task. IEEE Conference Services can help make this easier by recommending exhibit-management companies that have satisfactory performance records.

resources iconIEEE Meeting and Conference Management (MCM) can manage your exhibition space, coordinate with vendors, and oversee all aspects of the exhibit.

 
 

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Hiring a drayage company

Drayage services are common in trade shows, when the conference site can't allow all the individual vendors to transport their own supplies and equipment into the site. Some drayage companies also provide decorating and equipment rental, in addition to setting up and removing exhibits.

light bulbDid you know that the term "drayage" originally meant "to transport by a sideless cart, known as a dray"?




 

You need to hire a drayage company if you have an exhibition space with booths, special equipment, and furniture, or if your conference site requires one. Drayage-company services may include:

  • shipping, moving, and storing;
  • set-up and tear-down services;
  • layout, color scheme, and overall arrangements;
  • aisle carpeting and wall drapes;
  • booth furniture;
  • tables and chairs for a lounge area;
  • banners, signs, and entrance units;
  • plants and flowers;
  • electrical and audio-visual equipment;
  • registration desks;
  • poster boards;
  • exhibitor service kits.

The Exhibits Committee should get bids from several companies. Always ask for references and contact those references before hiring a drayage company.

 
 

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Who do you talk to at IEEE?

IEEE is ready to help. If you have questions about hiring an exhibit-management or drayage company, please contact IEEE Meeting and Conference Management (MCM).

Do you have other questions about organizing a conference? Please see IEEE Conference Organizer Contacts.

Do you have feedback on the information on this page?

  • Is there missing or incorrect information?
  • Do you have a tip to share?

Please send your feedback to Conference Services.

 
 

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Contact Information

IEEE Meetings, Conferences and Events Customer Relationship Management is available to assist you with any questions.

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Meet MCE!

E-mail ieee-mce@ieee.org with questions or concerns, or call:
Toll-Free: +1 855 340 4333 (US & Canada)
Toll: +1 732 562 3878 (worldwide)

Conference resources

Conferences provide an opportunity for technical professionals to share information and connect with each other.

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