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Conference audits provide IEEE with an independent evaluation of conference finances. The audit ensures that conference income and expenses are monitored and that the financial reports issued at the end of the conference are fair.
Choose an audit type
The selection of an auditor depends on the IEEE financial responsibility and income of the conference. Conferences may have their audits performed by:
- IEEE Internal Audit;
- a fully qualified independent auditor (certified public accountant, chartered accountant, or equivalent source approved by IEEE Internal Audit Department);
- an internal conference committee, composed of individuals who have no direct or indirect responsibility for the financial transactions of the conference.
| IEEE Financial Responsibility | Actual or Budgeted Income or Expense | Audit Type |
| Greater than 50% | Greater than US$250,000 | The conference must schedule an audit by a qualified independent auditor or by IEEE Internal Audit. |
| Greater than 50% | Less than US$250,000 | IEEE Internal Audit may schedule an audit. If not selected for an audit, the conference should arrange for an audit by an independent auditor or internal committee. |
| Less than 50% | Less than US$250,000 | IEEE recommends that the conference schedule an audit by IEEE Internal Audit, an independent auditor, or an internal committee. |
Perform the audit
If an independent auditor or internal committee is used, they should:
- follow the IEEE guidelines for auditing conferences;
- send all reports to IEEE Conference Finance Services to review and approve.
Follow the guidelines in the Detail Steps for Audits of IEEE Conferences document (DOC, 34 KB)
If IEEE is performing the audit, use the Conference Audit Material Checklist to make sure you send them the right information.
Audit fees
When planning your conference budget, be sure to include an estimate for audit fees. The estimated budget fees for an audit by IEEE are:
| Total Budgeted Revenue or Expense Fee (Before Loans) | Audit Fee | Audit Scope |
| US$0–$99,999 | None | A representative sampling of 10% of the conference financial data |
| US$100,000 & up | 0.6% of budgeted revenue or expense, up to US$6,000 | 100% of the conference financial data |
Who do you talk to at IEEE?
IEEE is ready to help. If you have any questions about conference audits, please contact IEEE Internal Audit.
Do you have other questions about organizing a conference? Please see IEEE Conference Organizer Contacts.
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