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Conference audits provide IEEE with an independent evaluation of conference finances. The audit ensures that conference income and expenses are monitored and that the financial reports issued at the end of the conference are fair.


Choose an audit type

The selection of an auditor depends on the IEEE financial responsibility and income of the conference. Conferences may have their audits performed by:

  • IEEE Internal Audit;
  • a fully qualified independent auditor (certified public accountant, chartered accountant, or equivalent source approved by IEEE Internal Audit Department);
  • an internal conference committee, composed of individuals who have no direct or indirect responsibility for the financial transactions of the conference.
IEEE Financial ResponsibilityActual or Budgeted Income or ExpenseAudit Type
Greater than 50%Greater than US$250,000The conference must schedule an audit by a qualified independent auditor or by IEEE Internal Audit.
Greater than 50%Less than US$250,000IEEE Internal Audit may schedule an audit. If not selected for an audit, the conference should arrange for an audit by an independent auditor or internal committee.
Less than 50%Less than US$250,000IEEE recommends that the conference schedule an audit by IEEE Internal Audit, an independent auditor, or an internal committee.



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Perform the audit

If an independent auditor or internal committee is used, they should:

  • follow the IEEE guidelines for auditing conferences;
  • send all reports to IEEE Conference Finance Services to review and approve.

If IEEE is performing the audit, use the Conference Audit Material Checklist to make sure you send them the right information.


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Audit fees

When planning your conference budget, be sure to include an estimate for audit fees. The estimated budget fees for an audit by IEEE are:

Total Budgeted Revenue or Expense Fee (Before Loans) Audit Fee Audit Scope
US$0–$99,999 None A representative sampling of 10% of the conference financial data
US$100,000 & up 0.6% of budgeted revenue or expense, up to US$6,000 100% of the conference financial data



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Who do you talk to at IEEE?

IEEE is ready to help. If you have any questions about conference audits, please contact IEEE Internal Audit or refer to their Web page.

Do you have other questions about organizing a conference? Please see IEEE Conference Organizer Contacts.

Do you have feedback on the information on this page?

  • Is there missing or incorrect information?
  • Do you have a tip to share?

Please send your feedback to Conference Services.


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Conference resources

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