The first on-site activity for conference attendees is registration. Attendees can register, check in if they preregistered, and pick up name tags and registration packages. The registration area is also the information center for the conference. Attendees can ask questions and get up-to-date information on sessions, workshops, tours, and other events.
Before the conference begins, train the registration staff to handle the registration process.
The physical layout of the registration area depends on the size of your conference and complexity of the registration process. Some conferences may need separate sections for preregistration, exhibitors, ticket purchases, and badge corrections.
If more than just a few tables or counters are required, you should consider hiring a vendor who can arrange for space.
Furnish the registration area with:
If space allows, have a small office behind the registration area for staff breaks, refreshments, and counting money at the end of each day.
There are two types of on-site registration:
|Self-registration kiosks||The conference provides computer workstations that are networked to the registration software. Attendees complete the registration form online. This is the fastest way to process large numbers of registrants.|
|Staff registration||Attendees give a completed form to the registration staff. The staff enters the data online, verifies membership, and processes credit cards.|
IEEE is ready to help. If you have questions about managing on-site registration, please contact IEEE Meeting and Conference Management (MCM).
Do you have other questions about organizing a conference? Please see IEEE Conference Organizer Contacts.
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