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Home  >  Conferences & Events  >  Organizers

Once the conference begins, the conference organizers manage on-site activities, registration, exhibits, and the presentation of papers.

 

Manage on-site activities

When managing on-site activities, it is important to have a good communications plan. Set up regular meetings with key people before, during, and after the conference. If your conference is large or complex, you may want to hire an event-management service.

 
 

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Manage registration

At the start of the conference, the on-site registration staff registers new attendees and issues badges, tickets, and programs. As first contact, registration staff should be prepared to answer standard attendee questions and explain conference policies regarding refunds, lost badges, press passes, and guests.

 
 

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Coordinate exhibits

Conference exhibits can be a few tabletops or a large exhibit hall. Conferences are responsible for the set-up and tear-down of exhibits and overseeing the exhibit space during exhibit hours. If your conference has more than a few tabletop exhibits or has other complex requirements, IEEE recommends that you hire an exhibit-management company.

 
 

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Who do you talk to at IEEE?

IEEE is ready to help. If you have questions about managing conference activities, please contact IEEE Meeting and Conference Management (MCM).

Do you have other questions about organizing a conference? Please see IEEE Conference Organizer Contacts.

Do you have feedback on the information on this page?

  • Is there missing or incorrect information?
  • Do you have a tip to share?

Please send your feedback to Conference Services.

 
 

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Contact Information

IEEE Meetings, Conferences and Events Customer Relationship Management is available to assist you with any questions.

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Meet MCE!

E-mail ieee-mce@ieee.org with questions or concerns, or call:
Toll-Free: +1 855 340 4333 (US & Canada)
Toll: +1 732 562 3878 (worldwide)

Conference resources

Conferences provide an opportunity for technical professionals to share information and connect with each other.

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