Once the conference begins, the conference organizers manage on-site activities, registration, exhibits, and the presentation of papers.
When managing on-site activities, it is important to have a good communications plan. Set up regular meetings with key people before, during, and after the conference. If your conference is large or complex, you may want to hire an event-management service.
At the start of the conference, the on-site registration staff registers new attendees and issues badges, tickets, and programs. As first contact, registration staff should be prepared to answer standard attendee questions and explain conference policies regarding refunds, lost badges, press passes, and guests.
Conference exhibits can be a few tabletops or a large exhibit hall. Conferences are responsible for the set-up and tear-down of exhibits and overseeing the exhibit space during exhibit hours. If your conference has more than a few tabletop exhibits or has other complex requirements, IEEE recommends that you hire an exhibit-management company.
IEEE is ready to help. If you have questions about managing conference activities, please contact IEEE Meeting and Conference Management (MCM).
Do you have other questions about organizing a conference? Please see IEEE Conference Organizer Contacts.
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