A Memorandum of Understanding (MOU) is required when two or more entities agree to provide co-sponsorship to a conference. These entities may be all IEEE organizational units or IEEE and not-for-profit non-IEEE organizations.
See IEEE Policy 10.1.5 for more information on the MOU.
After you submit the IEEE Conference Application, IEEE requests confirmation of your conference sponsorship. If you have more than one sponsor for your conference, IEEE will send each sponsor a link to an online MOU form. The form is specific to your conference and is based on the sponsor information you entered in the IEEE Conference Application.
IEEE sends the MOU to the sponsor signatory who was entered in the IEEE Conference Application. As the signatory, the person authorized to enter into contract agreements for your conference, you can:
If the sponsor declines the MOU, IEEE will contact the person that submitted the application and all sponsoring representatives. IEEE will work with those mentioned to update the information in your IEEE Conference Application.
Did you submit your conference for approval using the Conference Information Schedule instead of the IEEE Conference Application (your conference record number would be less than 30000)? If so, you'll need to create an MOU using a conference template. Contact firstname.lastname@example.org for more information.
IEEE creates the MOU using information you entered in your IEEE Conference Application.
All MOUs include basic sponsor information:
All MOUs include information about the technical program responsibilities:
MOUs for financial co-sponsorships include the basic sponsorship information, information about the technical program sponsorship, and information about the financial responsibilities:
Does your conference have an existing executed MOU in effect for your conference? If so, be sure to alert Conference Operations using the "Comments" field in Step 7 when you submit your IEEE Conference Application.
A Fiscal Agent MOU (formerly Banking MOU) is required when conference related funds are held in an account where IEEE does not have access.
IEEE is ready to help. If you have questions about conference agreements, please contact Conference Services.
Do you have other questions about organizing a conference? Please see IEEE Conference Organizer Contacts.
Do you have feedback on the information on this page?
Please send your feedback to Conference Services.