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Conference Publications refers to all material that is published in relation to the conference, including but not limited to the conference's final program and the conference proceedings that result.

Conference Publications must work closely with the Technical Program to ensure that accepted papers for the final program are in an IEEE compatible format for submission to the Conferences Publications Program (CPP). 

 

Primary publication duties

  1. Completing and submitting the IEEE Conference Publication Form, which is required for inclusion in the IEEE Conference Publications Program (CPP). The CPP handles conference content acquisition and exclusive post-conference distribution for conferences sponsored and co-sponsored by IEEE Organizational Units (Society/Council, Charter, Region, Section and/or Board).
  2. Ensuring adherence to the requirements outlined in the Letter of Acquisition received upon acceptance into the CPP.
  3. Working closely with the Technical Program to ensure that authors receive proper instructions for final paper submission.
  4. Determining if non-presented papers will be pulled from submission to IEEE Xplore (for more information about the handling of non-presented papers, see Developing the Final Program).
  5. Ensuring that the IEEE Copyright Form has been submitted with each paper to be published.
  6. Ensuring that papers are submitted according to the specifications addressed in Preparing Conference Content for the IEEE Xplore Digital Library.
  7. Guaranteeing adherence to guidelines and policies within IEEE Intellectual Property Rights including use of copyright, master brand/logo and trademarks.
  8. Preparing the design for the on-site conference proceedings.
  9. Pursuing publication alternatives for on-site publications.
  10. Collecting all front matter for the final program and conference proceedings from various organizers. Front matter may include: cover art, General Chair's message, Program Chair's message, listing of Conference Committee Chairs and Members, conference sponsors, listing of sessions, photos, and other conference-specific information.
  11. Determining price of on-site conference proceedings. Conference proceedings may be included in the registration fee or sold separately at the conference.  IEEE requires that IEEE members receive a discount from the price charged to non-members.
  12. Understanding IEEE's responsibilities with respect to International Traffic in Arms Regulation (ITAR) as well as IEEE's policy for handling manuscripts from authors in embargoed countries based upon rulings of the United States Office of Foreign Assets Control (OFAC).

 
 
 

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