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The review process is important for developing a strong technical program. The IEEE sponsor or the conference committee defines the review process. IEEE recommends that conferences held in cooperation with non-IEEE organizations follow IEEE review guidelines.
Plan the review process
You should establish a review schedule and notify authors in the Call for Papers of the important dates and processes for submitting papers. The date should be far enough in advance of the conference to allow sufficient time for reviews.
- Set the deadline for submitting papers.
- Develop a schedule for the review tasks, deadlines, and dependencies.
- Decide if the review is a blind or double-blind review.
- Select independent reviewers who are knowledgeable on the subject matter of the conference.
- Assign appropriate reviewers to each paper.
Make sure you have enough reviewers to review all submitted papers. IEEE recommends at least two reviewers for each paper. Assign no more than 12 to 15 papers to each reviewer.
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A single-blind review is one where only the reviewers are anonymous. In a double-blind review, the author and reviewers are anonymous.
Manage the review process
The review process is easier to manage if you keep careful records and provide frequent updates on the status.
- Maintain a log of all submitted papers.
- Assign papers to the appropriate reviewers.
- Keep a record of the completed reviews and comments about the quality of the papers.
- Provide regular updates on the status of the reviews, including which papers have been accepted or rejected.
- Notify each author regarding whether their paper has been accepted or rejected.
- Notify authors if there are deadlines for the final copy.
- Choose tools to manage the review process and check for plagiarism.
Managing peer reviews
IEEE recommends that you use a peer-review tool to manage conference papers. A peer-review tool helps you to follow a consistent process and improves the quality of your reviews.
Maintain confidentiality
IEEE maintains a policy of strict confidentiality for all conference submissions. You need to notify your reviewers that they cannot disclose or make inappropriate use of the content before publication.
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Who do you talk to at IEEE?
IEEE is ready to help. If you have questions about reviewing submitted papers, please contact Conference Operations.
Do you have other questions about organizing a conference? Please see IEEE Conference Organizer Contacts.
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