Most conferences accept major credit cards for registration and other conference fees. All conferences sponsored by IEEE must comply with the Payment Card Industry (PCI) Data Security Standards, international guidelines to prevent credit card fraud.
Credit card processing requires:
A merchant account is a type of bank account that allows businesses to accept payments by debit or credit cards. A payment gateway provider is a service that authorizes payments for businesses and encrypts sensitive information. It is usually set up with the merchant account.
Conferences can either use IEEE or a third-party vendor to set up a merchant account and sign up with a gateway provider.
IEEE Meeting and Conference Management (MCM) and third-party registration services can help you set up credit card payment processing that is PCI compliant. Contact IEEE MCM for more information.
All conferences must open a bank account to hold all conference funds and provide IEEE Conference Finance Services with access to it.
Conference Finance Services recommends an IEEE Concentration Banking Account for all US- or Canadian-based conferences.
IEEE now offers free set-up of credit card processing to all conferences that use IEEE Concentration Banking. These accounts are only available in US or Canadian dollars.
IEEE will screen vendors and check for PCI compliance during contract review and ensure that there are no pass-through fees in the contracts. You can provide IEEE with:
Conference volunteers must follow PCI compliance regulations when processing credit cards.
IEEE is ready to help. If you have questions about setting up credit card processing, please contact IEEE Meeting and Conference Management (MCM).
Do you have other questions about organizing a conference? Please see IEEE Conference Organizer Contacts.
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Please send your feedback to Conference Services.