The following procedure outlines the recommended steps to guide you through the Senior member application process.
It is strongly recommended that you upload a resume or CV to your application. The resume will assist your peer Senior member and Fellow grade members that make up the review panel in ascertaining that you meet the requirements for Senior member grade. Your resume should highlight areas of your experience that go toward meeting the requirement for five years of significant performance, not routine job responsibilities. Resumes or CVs should also include relevant dates of your professional and educational experience. Dates are important in order to determine that you do, in fact, have the required ten years of professional experience and five years of significant performance.
Applications that are not approved are the result of missing relevant dates and details associated with their background, or from a failure to properly document those specific activities that meet the significant performance requirement (not routine work).
It is suggested that you review the requirements for Senior member grade; it should be clear from your documentation that you meet all the requirements.
Identify the three references who will support your application for Senior member grade. References must be active members and hold the grade of IEEE Senior member or Fellow. It is generally preferable that your references know you personally or professionally; however, this is not required.
If you have difficulty in locating individuals to serve as your references, we suggest you contact your local volunteer officers for assistance. For help locating their contact information, forward your inquiry to email@example.com.
Alternatively, you can contact your Section Chair and ask if he or she can nominate you. A nomination serves as one of the required three references; two other references are still required. A nomination by a Section or Society will help them earn a rebate at the end of the year through the Nominate a Senior Member Initiative.
Contact the individuals you have selected to serve as your references. Once their member number is entered into the application, they will immediately receive an e-mail to sign into the IEEE Senior membership portal to complete the reference form.
It is suggested that you provide your references with a copy of your resume or CV on which to base their recommendation.
Applications or nominations submitted will appear on the Senior Member Status Report, which is posted to the Web at close of business every Friday.
Applications submitted prior to 29 July:
The appearance of your name on this report indicates that we have received your application. Please allow about five to seven days after submission for this to occur, as the reports are not updated automatically via the submission process.
Next to your name, you will find three columns. As your references are received, the initials of the references will begin to appear in the columns. Once all three columns have been filled (meaning we have received all three of your references), the note "to be verified" will appear in the comments field. This means that your references are being checked to confirm they are active IEEE members who hold the grade of Senior Member or Fellow. After verification, the comment field will be updated to denote "complete."
After your application has reached the "complete" stage, it will automatically be scheduled to be considered at the next available Senior Member Elevation Review Panel. This must occur at least ten days prior to the Panel meeting to allow ample time for processing and shipping the application package to the meeting location.
You can check the status of your application at any time by logging into your application using your username and password.
Shortly after your application has been peer reviewed at an A&A Review Panel meeting, you will receive an e-mail notification if your application was not approved. Applicants whose application for Senior member grade elevation was approved will be sent a congratulatory letter within seven business days of the meeting date.
Approved applicants will have their name posted in the Senior Member Update Report.
Approximately six weeks after approval, successful applicants will receive, via surface mail, a formal letter confirming their grade elevation, along with a wood-and-bronze engraved commemorative plaque and a voucher for up to US$25, which can be used to join a new IEEE Society of their choice.
Applicants who are deferred will normally be asked to submit additional documentation in support of their application. This generally means the committee was unable to ascertain whether all the requirements for Senior member grade have been met. Deferrals can nearly always be avoided by spending some time and effort on the original submission. Failure to document the relevant dates of your positions or the details of how your experience is to be considered "significant" are frequent reasons that applications are deferred. Remember that the meaning of job titles can vary from company to company and may not be sufficient in and of themselves to confirm significant performance. For example, if you were a Team Leader, describe the size and scope of the projects worked on, and do not rely on only the title to convey the importance of the work performed.
Upon request for additional information, applicants can log into their application and attach additional information, which will be forwarded to an upcoming A&A Review Panel meeting. For applications received prior to the new online application, applicants can forward additional information to the contact in the e-mail notification.
Applicants who are denied Senior member grade have the right to an appeal of the decision through the A&A Appeals Committee. The Appeals Committee is comprised of the Vice Presidents of Regional Activities, Educational Activities, and Technical Activities. Appeals are not automatic and must be requested by the applicant.
The Appeals Committee will review the documentation that was submitted to the Review Panel and make a determination to uphold or overturn the Panel's decision. The applicant is allowed, but not required, to send along further documentation in support of his/her case. For example, if the Review Panel determined that the applicant had only nine years of professional experience, it may be helpful to provide a calculation on how the applicant believes he or she meets the requirement for ten years. Overlapping work and education experience will not be counted in both categories. It will be credited in the way most favorable to the applicant, but double credit will not be given for activities occurring in the same time frame.
When you are asked to be a reference for a Senior member applicant, you may request that the applicant send you their resume or CV on which to base your recommendation.
It is generally helpful that you know the applicant personally or professionally, but this is not a strict requirement.
For applications submitted via the Web-based online application, references will receive an e-mail to complete the reference form immediately after the applicant enters your member number on their application. You will be instructed to log into the IEEE Senior membership portal to complete the reference form.
The Review Panel members evaluating Senior member applications rely heavily on the endorsement and comments provided by the reference. Please take this into consideration when you complete the reference form.
Review the requirements that the applicant has to meet to qualify for IEEE Senior Membership.
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