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Below is the Alternate Board of Director (BoD) approval process in accordance with FOM 8- Contracts and Purchase Orders.

 

Alternate Board of Director (BoD) approval process

  • IEEE Executive Director and IEEE Treasurer acting jointly are authorized to approve contracts and commitments with a business deadline prior to the next scheduled meeting of the Board of Directors. 
  • In the absence of either the IEEE Executive Director or IEEE Treasurer, either the IEEE President, IEEE President-Elect or the IEEE Past President may act in his/her place. 
  • Strategic Sourcing submits a summary with the contract information via email to the above authorized individuals for approval. 
  • All contracts with a value of $1,500,000 USD and greater require approval of the Board of Directors following final review by Procurement. 
  • Approximately one month before each scheduled Board of Directors meeting, Strategic Sourcing submits to the Corporate Activities Department, a summary of all purchases and contracts requiring the Board of Directors approval.
  • Originating Unit Responsibility: Complete all applicable sections and attach all
  • All contracts with a value of $1,500,000 USD and greater require approval of the Board of Directors following final review by Strategic Sourcing. 
  • Approximately one month before each scheduled Board of Directors meeting, Strategic Sourcing submits to the Corporate Activities Department, a summary of all purchases and contracts requiring the Board of Directors approval.
  • Originating Unit Responsibility: Complete all applicable sections and attach all applicable documents to the electronic contract file upon submission to Strategic Sourcing. Attach Word document, summary which should include:
  1. Contract/project details
  2. Contract/project history for addendums
  3. Total value (include breakdown when applicable)
  4. Confirm value was previously approved in budget (if not, explain)
  5. Full term (commencement & expiration dates)
  6. Termination/cancellation details
  7. Insurance details
  8. Bid information including justification of supplier and price
  9. Include reason for need to request Board of Directors approval through alternate process