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Below is the Senior Volunteer Approval process in in accordance with FOM 8-Contracts and Purchase Orders.
Senior volunteer approval process
- Conference hotel, caterer and convention center contracts with a value of US$1,500,000 and greater require approval of the Designated Volunteer Officers (Senior Volunteer) prior to final approval by the Board of Directors.
- All other contracts with a value of US$250,000 and greater require approval of the Designated Volunteer Officer (Senior Volunteer) prior to final approval by the Board of Directors.
- Originating Unit Responsibility: Attach e-mail approval from Senior Volunteer to electronic contract file upon submission to Strategic Sourcing. E-mail summary should include:
-Contract/project details
-Contract/project history for addendums
-Total value (include breakdown when applicable)
-Confirm value was previously approved in budget (if not, explain)
-Full term (commencement & expiration dates)
-Termination/cancellation details
-Insurance Details
-Bid information including justification of supplier and price
