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Below is the Senior Volunteer Approval process in in accordance with FOM 8-Contracts and Purchase Orders.

 

Senior volunteer approval process

  • Conference hotel, caterer and convention center contracts with a value of US$1,500,000 and greater require approval of the Designated Volunteer Officers (Senior Volunteer) prior to final approval by the Board of Directors.
  • All other contracts with a value of US$250,000 and greater require approval of the Designated Volunteer Officer (Senior Volunteer) prior to final approval by the Board of Directors.  
  • Originating Unit Responsibility: Attach e-mail approval from Senior Volunteer to electronic contract file upon submission to Strategic Sourcing. E-mail summary should include:
    -Contract/project details
    -Contract/project history for addendums
    -Total value (include breakdown when applicable)
    -Confirm value was previously approved in budget (if not, explain)
    -Full term (commencement & expiration dates)
    -Termination/cancellation details
    -Insurance Details
    -Bid information including justification of supplier and price