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IEEE's core purpose is to foster technological innovation and excellence for the benefit of humanity. This requires a commitment to innovation and excellence on the part of IEEE suppliers as well. In addition, IEEE has a number of conditions that all current and potential suppliers must meet. Below is a summary of the standard practices and information that IEEE requires from its suppliers.
Supplier guidelines and code of conduct
All suppliers are expected to abide by the IEEE Contractor Guidelines and Code of Conduct and may be required to enter into a formal written agreement with the IEEE for services.
Tax forms
- Suppliers receiving payment from IEEE must complete either a W-8 Form (PDF, 4 KB) or a W-9 Form (PDF, 4 KB).
- The W-9 Form (PDF, 4 KB) should be completed by suppliers with a U.S. Employer Identification Number or Social Security Number.
- Generally, foreign suppliers should complete a W-8 Form (PDF, 4 KB)
Please consult your tax advisor if you have questions about which forms you need to complete or how to complete the forms. Additional information and forms can be found on the IRS Web Site.
Standard insurance requirements
As per the IEEE Master Services Agreement, suppliers shall maintain during the term of any agreement with the IEEE the following insurance coverage(s) which shall be issued by an insurance company with a current A.M. Best rating of A-VII or better:
- General Liability: Insurance with a limit of not less than US$1,000,000 per occurrence for bodily injury, property damage including coverage for personal injury, products and completed operations, and blanket contractual coverage, including but not limited to the liability assumed under the indemnification provision of the agreement.
- Automobile Liability: Insurance with a limit for bodily injury and property damage of not less than US$1,000,000 each occurrence with respect to the Supplier’s owned, non owned, and hired vehicles.
- Workers Compensation: Insurance as required by any Federal or State law and Employer’s Liability insurance of not less than US$100,000 for each accident, US$100,000 disease for each employee, and US$500,000 disease policy limit. (If the Supplier is exempt from Worker’s Compensation, a letter attesting to the exemption must be submitted to IEEE)
In addition to the above required insurance, any Supplier who will be providing professional services including but not limited to engineering, designing or consultative services in connection with this Agreement shall maintain:
- Professional Liability: Insurance covering the liability arising out of the services performed by the Supplier, or any person employed by the Supplier, with a limit of not less than US$1,000,000 each claim.
Insurance requirements for some categories of suppliers may be modified or waived depending on the level of risk. If a supplier is providing a high-risk service or good then higher insurance amounts and additional types of coverage may be required. For questions regarding supplier insurance coverage, specifically modifications or exemptions please consult Strategic Sourcing and Enterprise Risk Management.
Insurance certificates
Prior to contract execution and the start of work or services, Suppliers shall furnish IEEE with certificates of insurance evidencing the insurance coverage(s) and limits required by their agreement with IEEE. The insurance policies except Workers’ Compensation and Professional Liability (if applicable), shall be endorsed to name the IEEE, its agents, officers, employees, and volunteers as additional insured.
