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- Use a content log to indicate the ENTIRE contents in DESIRED ORDER
OF APPEARANCE. List ALL text, photographs and figures to be included, along with
the names of the electronic files. Indicate items (logos, photographs, membership
information, etc.) that are pickups from a previous issue. This content log should
include all the material for that specific issue. Providing a complete content
log is essential, as it helps expedite the production of your newsletter in an
efficient manner. In addition, be sure to indicate your society, newsletter contact
information and volume number/issue date. Click on the link below for a PDF version
of the content log.
Content
Log (PDF version) You
will need Adobe Acrobat Reader to view this file.
For
your free copy click here. Click
on the link below to download a Microsoft Word
version of the standard Content
Log. Content
Log (MS Word version) back
to top - Do not resubmit copy that
has already been printed but may only need updating. Certain pieces of the newsletters
are maintained in the desktop publishing program (such as copyright information,
lists of society officers, member information, conference calendars, etc.). Indicate
the changes on hard copy.
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- Submit all contents of an issue at one time, if at all possible. Please do
not send your material in small increments over an extended period of time. Keep
a copy. If unable to send contents all at once, indicate what is yet to come.
Please notify us if you cannot meet the scheduled dates for your newsletter.
Send matching hard copy of all electronic files. This eliminates any guesswork
as to how you intended the articles to appear. Indicate a file name on hard copy
and Content Log to match the electronic file. If copy needs editing, indicate
changes to be made in RED pen on hard copy.
- Label
all disks with format, program and version, e.g. MAC/PC, MS Word V. 6.0., etc.
- If desired, you may submit a diagram to indicate a specific layout of articles
in the newsletter.
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- Articles submitted as hard copy only are input through electronic text scanning
or OCR (Optical Character Recognition). If the hard copy needs editing, TWO copies
must be provided: 1 CLEAN copy for OCR scanning with no handwritten changes, and
1 copy with changes indicated in RED pen. Faxes do not scan.
- Photographs and figures are input through electronic graphic scanning. Black
and white original photographs scan best. Printed and/or screened photographs
or xerox copies do not scan well and should not be used
back
to top - Carefully proofread the
page proofs, especially headlines, photo captions, and proper names. No proofreading
is done by the IEEE Newsletters department, spell-checking is performed on scanned
text only.
- Camera-ready is a printers'
term meaning a paper copy which is ready to be made into film or digitalized before
it can be made into a plate. If you submit camera-ready pages, they must be on
reproduction-quality paper or as film negatives using a minimum of 300 dots per
inch (dpi), 1200 dpi is preferred.
For specific IEEE
graphics submission guidelines, click
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- Do not
send material embedded in an e-mail. Rather, attach the file to the e-mail.
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