The IEEE Oceanic Engineering Society (OES) Administrative Committee (AdCom) Meeting was held at the Le Quartz Convention Center in Brest, France on 20 June, 2005.
The meeting began at 8:30 AM with a call to order and an official welcome from the OES President, James Barbera. The most interesting of the many issues discussed at the meeting are summarized below:

• Jim discussed the IEEE role in the Global Earth Observations System of Systems (GEOSS) program and the IEEE’s role in it. He mentioned Dr. Jay Pearlman of the Boeing Corporation and his role in being the main IEEE contact for this program.
  
• Jerry Carroll gave his Treasurer’s Report, and stated that the OES finished the 2004 year with a surplus of $264.3 K. Our total reserves as of the end of 2004 were $1,184K. As of the end of April 2005 we had an income of $115.9K and expenses of $93K. We have a surplus of $22.9K for the year. We expect to cover all the conference expenses for the OCEANS EUROPE 2005 Conference in addition to all the support expenses of OES. OCEANS MTS/IEEE 2005 in Washington has the potential of making an adequate surplus as well as being a show case conference.
  
• OTC was once again a great source of revenue for OES and special thanks to all the OES members who work hard to make the conference so successful.
  
• The year 2005 looks good financially as long as another 9/11 does not occur which is a good reason to maintain adequate reserves should something happen.
  
• Claude Brancart mentioned that we should pursue course credit for the tutorials, if possible, for Oceans 2005 in Washington, DC.
  
• Elizabeth Creed gave a presentation on the IEEE Expect Now system. More information on this tool can be found at www.ieee.org/education/Expect_Now_IEEE.
  
• Christian de Moustier gave his presentation on the state of the IEEE Journal of Oceanic Engineering (JOE).
  
• Fred Maltz gave a presentation on the OES Newsletter. After reviewing newsletter content and presenting the cost breakdown for 2005, Fred described his future plans for the Newsletter. This included keeping the new glossy look and increasing the page budget from 96 pages per year to 112.
  
• Jim Collins gave a presentation on the OES Chapters.
  
• Tom Wiener gave a presentation on OES interaction with the new Oceans Hall being planned for the Smithsonian in Washington, DC.
  
• Todd Morrison gave a presentation on the OES web developments. He reported that for the OES Web site in April 2003, there were 700 visits and 3000 hits per month. In April 2005, there were 8000 visits and 25,500 hits per month, along with approximately 200 hours and 16,000 page views. This is an order of magnitude increase in site traffic in two years. Also, he reported that for the permanent OCEANS Web Site, there were seven OCEANS Conferences that are in the Permanent OCEANS Web Site pipeline.
  
• The OES AdCom members also decided on a naming convention for the conferences. The new convention proposed and voted on with a motion was: OCEANS 'XX Region - MTS/IEEE - City Name. “MTS” is only used when they are participating. “Region” is one of “Americas”, “Europe”, or “Asia-Pacific”. “XX” is the two digit year. After much discussion, a vote was taken and 11 were for the measure, 7 were against it, and 1 abstained. The motion was thus passed.
  
• Sandy Williams gave a presentation on the state of the Technical Committees. There arose a series of motions to seek approval of several new Technical Committee Chairs. Warren Fox was approved to be the Chair of the Modeling, Simulation, and Visualization Technical Committee. Daniel Hanes was approved to be the Chair of the Environmental Applications Technical Committee. Manell Zakharia was approved to be the Technical Committee Vice Chair (Europe) of Underwater Acoustics. Masahiko Furusawa was approved to be the Technical Committee Vice Chair (Asia) of Underwater Acoustics. Jean-Pierre Hermand was approved to be the Technical Committee Chair (Europe) of Sonar Signal and Image Processing.
  
• Ken Ferer gave a presentation on the state of OES membership. He stated that total IEEE membership increased again in April, indicating a 0.5% annual growth rate over April 2004. However, the US membership has declined 1.8%. The increase is due solely to non-US growth rate of 4.5%. Overall Society membership is also down 3.8% both in absolute numbers and in individuals dropping a second society. Only nine societies are demonstrating growth while 29 are declining. The OES is one that is growing.
  
• Jim Collins gave a presentation on the new OES Constitution and Bylaws. A motion to pass the new Constitution and Bylaws was approved unanimously.
  
• Rene Garello gave a presentation on the OAB/JOAB.
  
• Several members gave their presentations for the upcoming conferences in Washington, DC (Joe Czika), Boston (Stan Chamberlain), Singapore (Arjuna Balasuriya), Vancouver, British Columbia (Bob Wernli), Aberdeen, Scotland (John Watson), Quebec City (Ferial El-Hawary), Japan, Taiwan, or China (Tamaki Ura), Homeland Security (Bob Bannon and Pam Hurst), and Lithuania (Jim Barbera). Also, Bob Wernli gave a presentation on conferences out beyond 2008.
  
• It was noted that there is a need to develop a Policy and Procedures (P&P) Manual for the Society.
  
• Steve Holt agreed to continue to gather information related to the OES History Project.
  
• Fred Maltz had earlier submitted his report on the OES History Project where he described the history of the OES Newsletter.
  
• Steve Holt gave a request for various types of formats and structure to be used by all in the writing of reports. He was looking for consistency in especially how Microsoft Word documents are written and PowerPoint presentations prepared before they are sent to him.
  
• Steve presented several open and closed action items remaining from earlier meetings for discussion. Several were closed and some remained open.
  
• In summary, there were nine new motions and seven new action items generated at this meeting:
  
• The meeting was then adjourned at 4:30 PM on 20 June, 2005.