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IEEE e-Notice is an electronic
newsletter subscription service that has been developed for IEEE organizational units to facilitate
email distribution of newsletters, meeting notices and IEEE
conference materials.
The source of email addresses for
e-Notice is the IEEE Membership Database, new members are
automatically added, members who move to a new Section are
automatically moved, and deceased members are automatically
omitted.
Each message gives the member an
opportunity to opt-out of future e-mailings.
Organization unit (OU) e-mailings are
limited to the members of that organizational Unit.
Conferences must complete the IEEE Information Schedule and be posted on the IEEE Conference Search before e-Notice requests can be processed. Requests for conference e-mailings, such as Call for Papers and reminders, will be reviewed by IEEE Conference Business Services. If approved, e-Notices will be sent to members of the sponsoring IEEE OU of the conference.
Restrictions: The proceeding Societies have requested restrictions on E-notices:
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Basic Process: |
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Organizational
unit (OU) registers for the service.
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Staff creates
the email list from the IEEE Membership Database
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OU submits the
mail piece.
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Staff sends
the mail piece using a commercial outbound email system
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Staff receives
and handles bounced messages.
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Each message
that is sent includes an unsubscribe URL.
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Members who
unsubscribe from the list and will automatically be
omitted from all subsequent mailings for that particular
list.
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Volunteers are provided message
delivery statistics:
"Bounced messages go to a
rules-based "Bounce Handler" to determine the type of
bounce. "Soft bounces"
are those that were undeliverable due to a temporary delivery
failure such as a full mailbox. The system will retry sending mail
to “soft bounces”. “Hard bounces” are those that result from
a permanent delivery failure such as an "invalid e-mail
account".
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