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IEEE E-Notice Mailing Service

[e-Notice Registration]
Register an Organizational Unit
[e-Notice Submission]
Submit an e-Notice for an Organizational Unit (Registration required)
Submit an e-Notice for a Conference

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IEEE e-Notice Service

IEEE e-Notice is an electronic newsletter subscription service that has been developed for IEEE organizational units to facilitate email distribution of newsletters, meeting notices and IEEE conference materials.

The source of email addresses for e-Notice is the IEEE Membership Database, new members are automatically added, members who move to a new Section are automatically moved, and deceased members are automatically omitted.

Each message gives the member an opportunity to opt-out of future e-mailings.

Organization unit (OU) e-mailings are limited to the members of that organizational Unit. 

Conferences must complete the IEEE Information Schedule and be posted on the IEEE Conference Search before e-Notice requests can be processed. If approved, e-Notices will be sent to members of the sponsoring IEEE OU of the conference.

>>> Each Conference is limited to six eNotices per year due to processing time and system limitations.

Restrictions: The proceeding Societies have requested restrictions on e-Notices:

Basic Process:
  • Organizational unit (OU) registers for the service.

  • Staff creates the email list from the IEEE Membership Database

  • OU submits the mail piece.

  • Staff sends the mail piece using a commercial outbound email system

  • Staff receives and handles bounced messages.

  • Each message that is sent includes an unsubscribe URL.

  • Members who unsubscribe from the list and will automatically be omitted from all subsequent mailings for that particular list.

  • Volunteers are provided message delivery statistics:

    • # of successful messages sent

    • # of bounces

    "Bounced messages go to a rules-based "Bounce Handler" to determine the type of bounce. "Soft bounces" are those that were undeliverable due to a temporary delivery failure such as a full mailbox. The system will retry sending mail to “soft bounces”. “Hard bounces” are those that result from a permanent delivery failure such as an "invalid e-mail account".


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