Section 10 - Meetings, Conferences, Symposia and Expositions

10.1    Conferences

10.1.23    Financial Support from Industry

Financial support by industry of IEEE meetings and events shall be encouraged and shall be structured to the extent possible such that the financial support is received tax-free by IEEE.

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10.1.24    Job Recruiting at Conferences

Job recruiting at IEEE conferences is inappropriate and is actively discouraged.  However, posting of notices of job opportunities by employers and of notices of jobs sought by IEEE members may be permitted at IEEE conferences and associated events, if approved by the sponsoring IEEE organizational units.

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10.1.25    Participation Limitations for IEEE-Sponsored Events

1. Audio, Video Recording and Photography.
   
   Audio, video recording and photography are normally considered permissible at open sessions of IEEE conferences.  However, at technical conferences, restrictions may be applied by the sponsoring organizational unit on the use of such equipment, e.g., where they may impede free discussion, where they compromise commercial value, or where they are disruptive. 
   
   Such restrictions should be clearly identified, in advance, to sponsoring organizational units and attendees.
   
   
2. Participation In Security Meetings.
   
   In the event that another organization sponsors an assemblage requiring government security or export clearance, at times and places related to an IEEE sponsored or co-sponsored conference, there may be, for the convenience of the attending IEEE members, cooperation between the IEEE conference committee and the other organization as follows:
   
   
   • The IEEE conference announcement and technical programs may contain information relating to the assemblage requiring security or export clearance. Such publicity must indicate that this is a separate activity; identify the sponsor of the assemblage; and state that the information is provided for the convenience of IEEE members.  Such publicity must indicate that the sponsor of the assemblage requires attendees to register at the IEEE conference.
     
     
   • The attendance criteria or security requirements for admission to the assemblage shall be the responsibility of the sponsor of that activity. All correspondence and registration arrangements for such an assemblage must be directed to the organization responsible for the security of that activity.
     
     
   • Transportation arrangements for an assemblage requiring security or export clearance must be the responsibility of the sponsor of that activity.
     
     
   • IEEE must not be involved with the cost or liability of providing secure conference rooms, security guards, or other operating costs associated with assemblages requiring government security or export clearance.
     
     
   • IEEE must not be involved with the publishing, the cost of publishing, or maintenance of security or export controlled publications.  Unclassified or uncontrolled abstracts of papers presented at assemblages requiring government security or export control may be published in the IEEE conference program or record.  It is the responsibility of the principal author to obtain the required clearances.  IEEE will support authors in efforts to maintain cleared status of their publications.
     
     
3. Invitational Conferences
   
   The IEEE recognizes the scientific and educational value of small non-geographic research conferences or workshops of limited attendance, at which an interchange of information takes place among workers at the forefront of a specialized area.  Such conferences are consonant with IEEE objectives and constitute a proper IEEE activity, provided:
   
   
   • The conference is announced well in advance through appropriate IEEE channels of communication to those IEEE members who, by reason of their Society or Committee membership, might be potential. contributors.  Such announcement may indicate that active participation is expected of all attendees and that invitation requires submission of evidence of activity in the field and willingness to contribute.
     
     
   • Invitations are issued to all who, in the judgment of the conference organizers, are willing and able to make worthwhile contributions.  Those not invited must be admitted if they indicate by a specific date that they wish to attend, subject to any space constraints that are unilaterally applied.
     
     
   • The conference establishes and announces in advance, to the conference attendees, any special ground rules, such as those with respect to reporting and publishing any of the discussions at the conference. Any such special ground rules must be included in the invitation to the conference.

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