IEEE Policies

Section 10 - Meetings, Conferences, Symposia and Expositions

» 10.1.1   Conference Objectives
» 10.1.2 Sponsorship
» 10.1.3 Interorganizational Unit Roles
                 & Responsibilities
» 10.1.4 General Approvals,
                 Endorsements, &
                 Notifications
» 10.1.5 Memorandum of
                 Understanding/Agreement
                 (MoU/MoA)
» 10.1.6 Conference Budgets
» 10.1.7 Conference Advances
» 10.1.8 Conference Bank Account
                 Signatures
» 10.1.9 Distribution of Surplus and
                 Deficits
» 10.1.10 Auditing of Conference
                   Finances
» 10.1.11 Conference Closings
» 10.1.12 Conference Chairs

» 10.1.13 Confidentiality
» 10.1.14 IEEE Member Participation
» 10.1.15 Registration Fee Requirements
» 10.1.16 Naming of IEEE Conferences
» 10.1.17 Use of the IEEE Logo
» 10.1.18 Contracting
» 10.1.19 Conference Insurance
» 10.1.20 Conference Publications
» 10.1.21 IEEE Services and Publicity
» 10.1.22 Tax Liability
» 10.1.23 Financial Support from Industry
» 10.1.24 Job Recruiting at Conferences
» 10.1.25 Participation Limitations for IEEE
                   Sponsored Events
» 10.1.26 Summary of Requirements for
                   Solely Sponsored/Co-
                   Sponsored Conferences
» 10.1.27 Summary of Requirements for
                   Technical Co-Sponsored/
                   Cooperation Conferences

10.1.3 Inter-organizational Unit Roles & Responsibilities

Organizational units can be categorized into two classes, geographic and non-geographic.

Geographic organizational units, such as Regions, Sections & Chapters, are established to serve all of the technical interests of IEEE members residing within specific geographic areas. In order to do this, geographic organizational units may sponsor conferences of technical interest to the local members.

Non-geographic organizational units are established to serve interests without regard to geographic boundaries. These interests could be technical, educational, or professional in nature. Examples include Societies/Councils and Educational Activities.

Each organizational unit has a defined field of interest or geographical interest area. It is expected that each organizational unit run conferences within their defined field of interest or geographical interest area. When an organizational unit moves out of their defined geographical area or field of interest, co-sponsorship and cross endorsements are recommended and in some cases required (Policy 10.1.4.).

It is the policy of IEEE that organizational units will cooperate in satisfying the conference needs of the IEEE membership. A sponsoring organizational unit may invite other organizational units to co-sponsor a conference. Organizational units may not force others organizational units to co-sponsor. Organizational units may request a sponsoring organizational unit to include them as a co-sponsor; the requesting organizational unit may not force co-sponsorship.

Any issues or disputes that develop that cannot be resolved by the involved organizational units shall be referred to the IEEE Executive Committee or designee for review and adjudication.

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