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The primary objective of the
Program
Committee is to ensure that a
well balanced, high-quality program is
organized and presented at
the conference. This objective should
influence every facet of its
activities, ranging from the
completeness of the Call for Papers to
the selection and review of every paper,
and even to assisting in the
scheduling Of session rooms and helping
with the local arrangements
for the program.
Logistics Management on-Site
- Conduct pre-con
meeting with hotel/convention center
to confirm and review
needs of conference
- Conduct
pre-conference meeting with
Conference Executive
Committee and Conference Volunteers
- Handle crisis and
emergency management
- Ensure all contract
obligations are met by all parties
- Direct liaison for
committee and hotel/convention
center staff/vendors
- Check shipping for
all known deliveries
- Provide Credit Card
Machine for Paper Sales Processing
and Monitor Process
- Monitor safety and
security throughout conference
- Monitor food &
beverage functions, keep an eye on
levels of consumption,
order more if necessary
- Inspect meeting room
layouts for setup and audio visual
before each session or
meeting
- Ensure correct
signage placement
- Monitor and provide
guidance for volunteer run functions
- Monitor conference
social and hospitality functions
- Monitor
transportation requirements
- Field requests and
complaints
- Review final hotel
room pick up report daily
- Meet with the
venue(s) daily to review prior days
charges
- Reconcile and approve
all invoices to ensure accuracy
prior to submitting
for payment
- Compose summary of
meeting with hotel/convention center
and vendors
- Conduct post-con
meeting with Conference Executive
Committee and
Conference Volunteers
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