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What's Involved:
Program Definitions
Program
Committee ensures that a high
quality program is organized including
duties, paper selection,
confidentiality, quality of visuals,
paper review, etc.
- Program Committee
involvement with other Committees
on:
- Local
Arrangements - details of
local conference
considerations such as
meeting rooms, requirements,
equipment, evaluation forms,
etc.
- Publicity
- distribution of the Call
for Papers, develop
summary information about
topics for advertisements,
etc.
-
Publications - to prepare
printed materials (Call for
Papers,
Advanced & Final
Programs, Conference
Proceedings, etc.)
- Exhibits
- periodically provides a
list of authors' company
affiliations
- Finance -
budget items assigned to the
Program Chair
(printing Call for Papers,
Speakers' Breakfast,
mailings,
etc.)
-
Registration - should ensure
that all Chairs and Speakers
are aware
of the need to register for
the Conference.
Paper/Tutorial Management
The Publications
Committee ( IEEE
Conferences Organization Manual -
Section 7.0) is responsible for
the production of all materials
that is published in relation to the
conference. Some Paper
Management services include:
- Author Instructions
- Advanced Program
- Final Program
- Prep for Papers
- Letterhead
Proceedings
Production Process and Guideline
s ( IEEE
Conferences Organization Manual -
Sections 7.2 - 7.4)
The production process of
the conference proceedings involves
steps in addition to the
actual printing of the proceedings. Some
of these steps include:
- Preparation of papers
- Production costs
- IEEE required number
assignments
- IEEE
catalog number
- Library
of congress number
- ISBN
- ISSN
- Copyright
requirements
- Clearance of papers
- Publication requests
(outside organizations)
- Book proposals from
outside organizations
IEEE
Letter of Acquisition
Upon the receipt of your IEEE
Conference Publication Form,
IEEE Conference Publications
Product Management will issue you a IEEE
Letter of Acquisition with information
regarding:
- Material required
(electronic files, print copies,
etc.)
- Estimate of the
amount to be paid for acquisition of
this material
- Catalog numbers that
must appear in your publication
- Copyright information
- Description of other
documents.
Conference Publications
There are many resources
available to you to assist with your
Conference Publication development,
preparation and production.
U.S. Export
Compliance Regulations
Conference organizers should
also familiarize themselves with two
key U.S. Export Compliance Regulations
Abstracting and Indexing
Abstracting and Indexing, or
secondary publishers, are independent
third parties who are generally focused
on a specific discipline and
have independent editorial and business
terms.
Currently, we are working to
establish formal relationships,
allowing us to provide direction for
deeper coverage of IEEE
content, particularly for conference
proceedings. Each A&I
partner makes its own editorial decision
on what content it will
index. IEEE cannot guarantee that an
abstract or index entry will
be included in any database.
The IEEE Conference
Acquisition Program makes every
reasonable attempt to ensure
abstracts and index entries of content
accepted into the program
are included in databases provided by
independent abstracting and
indexing services, such as Elsevier's Ei
Compendex, IET's Inspec and
Thomson Reuters' Web of Science.
For Elseview’s EI
Compendex, abstracts and index entries
for article submission are
only considered for inclusion if (1)
your submission is available
as a full-text article in PDF format
(submissions converted from multimedia
formats such as Microsoft
PowerPoint do not constitute full-text
article); and (2) your
submission includes an author-submitted
abstract.
So that your authors may be
made aware of this process and comply
with the agreed-upon format, please make
this information available
to your authors via your website and
Call for Papers.
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