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IEEE Contract Management


Important note:  The following 2009 IEEE Board of Directors submission schedule should be considered when submitting contracts to Procurement for review.

DATE of BoD Meeting Contract Documents Due to Procurement Contract Documents Due to  Corporate Meeting Location
 10-15 February  24 Dec  31 Dec  San Juan, Puerto Rico
 12 May  25 March  1 April  Teleconference
 23-28 June  6 May  13 May  Los Angeles, CA
 13 September  27 July  3 August  Teleconference
 22-23 November  6 Oct  11 Oct  New Brunswick, NJ


Important note:  Paper copies of contracts and Contract Transmittal Forms are no longer accepted.  The Lotus Notes Contract Database replaces all paper submissions.  The fully electronic process allows for full access to the contract database, direct submission of documents for approval to Department Managers and Managment Council representatives as well as tracking capabilities of the status of those documents.

Need training? Contact contracts@ieee.org

 


Contract Management Overview

In response to the recommendations received from the Institute's legal counsel and its external auditors, at its 8 May 2000 meeting, the Executive Committee considered several enhancements to financial controls over all IEEE units, including geographic units and conferences. After considering the possible ramifications of these items, the Executive Committee recommended that the Board of Directors approve Policy & Procedures Manual revisions that would require execution of all contracts with an expected value equal to or greater than $25,000 at the Operations Center. This was approved by the Board June 2000.

This recommendation was made as part of an overall plan to improve the Institute's ability to achieve proper fiduciary controls over its financial operations, including those for its geographic units and conferences, and, thereby, among other things, ensure its not-for-profit status under paragraph 501(c)(3) of the Internal Revenue Service Code is retained. This action has the full support of the Institute's legal counsel and external auditors.

 


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