IEEE Contract Administration

Important note: The following 2009 IEEE Board of Directors submission schedule should be considered when submitting contracts to Procurement for review.

DATE of Bod Meeting	Contract Documents Due to Procurement	Contract Documents Due to Corporate	Meeting Location

10-15 February	24 Dec	31 Dec	San Juan, Puerto Rico
23-28 June	6 May	13 May	Los Angeles, CA
17-22 November	29 Sept	6 Oct	New Brunswick

Important note: As of 1 December 2008, paper copies of contracts and Contract Transmittal Forms will no longer be accepted. The updated Lotus Notes Contract Database will replace all paper submissions. The fully electronic process will allow for full access to the contract database, direct submission of documents for approval to Managment Council representatives and tracking capabilities of the status of those documents.

Need training ? Contact contracts@ieee.org

Contract Administration Overview

In response to the recommendations received from the Institute's legal counsel and its external auditors, at its 8 May 2000 meeting, the Executive Committee considered several enhancements to financial controls over all IEEE units, including geographic units and conferences. After considering the possible ramifications of these items, the Executive Committee recommended that the Board of Directors approve Policy & Procedures Manual revisions that would require execution of all contracts with an expected value equal to or greater than $25,000 at the Operations Center. This was approved by the Board June 2000.

This recommendation was made as part of an overall plan to improve the Institute's ability to achieve proper fiduciary controls over its financial operations, including those for its geographic units and conferences, and, thereby, among other things, ensure its not-for-profit status under paragraph 501(c)(3) of the Internal Revenue Service Code is retained. This action has the full support of the Institute's legal counsel and external auditors.