IEEE Conferences Committee (formerly MSC)
|
IEEE Conferences Committee
|
||||
|
Minutes
|
||||
|
Hyatt Regency Minneapolis
|
||||
|
Minneapolis, Minneapolis, MN - USA
|
||||
|
Thursday - 22 June 2006
|
||||
|
FEEDBACK & CONTACT: Samantha Padilla, Sr. Manager, Conferences
|
||||
|
E-mail: s.padilla@ieee.org or Phone: +1 732 465 5889
|
||||
|
|
|
|||
|
I.
|
Roll Call & Welcome (Rassa) |
|||
| Chair Rassa called to order the 2nd meeting of 2006 of the new IEEE Conferences Committee at 8:12am. (List of attendees) | ||||
|
II.
|
Review & Adoption of Agenda (Rassa) | |||
| The agenda was approved as presented. | ||||
|
III.
|
Approval of MSC Minutes -16 February 2006 (Rassa) | |||
| The minutes of 16 February 2006 were approved as written. | ||||
|
IV.
|
Chairs Report (Rassa) | |||
| Chair Rassa reported on audit recommendation challenges, POCO representation concerns and conference portfolio management. | ||||
|
V.
|
Action Item Status (Rassa) | |||
| Committee agreed to an online Tools/Technology survey approach rather than email/paper survey. | ||||
|
VI.
|
Conference Committee Charter (Rassa)
|
|||
| A. | Administrative Changes | |||
| F1 paragraph 2 - Refers to a RAB Region Conference Committee - Chair Rassa and C. Rubenstein to push to reinstitute | ||||
| H1.1 - Recommendation from the floor for a Standing Committee to address the needs for an ongoing POCO. There was agreement from members to wait until after the first POCO to determine if standing committee is needed. | ||||
| C8 - Change reference TAG to IEEE Conference Search | ||||
| B. |
Additional of CPC Chair as a member
|
|||
| C. |
Corresponding Members
|
|||
| MOTION | ||||
| To endorse IEEE Conferences Committee Charter changes as amended. | ||||
| MOTION APPROVED | ||||
|
VII.
|
Conference Strategy (Rassa) | |||
| A. |
Action Plan Summary (Information Item)
|
|||
| B. |
Panel of Conference Organizers Update
|
|||
| Suggestions to change agenda, format and speakers were taken from the floor. Chair Rassa and S. Padilla to finalize agenda based on committee suggestions. |
||||
| C. |
Marketing at Conferences Report (Baseil/Ward-Callan) No Update
|
|||
|
VIII.
|
Conference Business (Padilla) | |||
| A. |
Conference Financials
|
|||
| a. | Conference Annual Metrics | |||
| b. | List of Open Conferences | |||
| c. | Conference Closing Graph | |||
| B. |
Operations Report (Padilla/Ward-Callan)
|
|||
| S. Padilla presented the Conference Business Report | ||||
| MOTION | ||||
| Move to propose a new initiative to put together a conference tools package (reporting, finance, manuscript processing and registration) that is nimble enough to be used by small conferences and allows us to also address the external auditor input to conference requirements to be piloted with 5-10 conferences. | ||||
| MOTION APPROVED | ||||
| ACTION | ||||
| S. Padilla to investigate if there is a way to determine Conference Services costs to society. For example, since conferences are co-sponsored and the other organizations don't have the infrastructure to support such items as insurance possibly they should be assessed a fee by the society for those services - Nevel | ||||
| ACTION | ||||
| S. Padilla to present return per revenue when presenting the budget surplus distribution chart - Dunlop | ||||
| C. |
Conference Publications Report (Vasquez)
|
|||
| D. |
CB Card for Conferences (Sosa)
|
|||
| E. |
Review of 2006/2007 Conferences Listing
|
|||
|
IX.
|
New Business | |||
| ACTION | ||||
| C. Rubenstein appointed as chair of ad hoc committee to find out the scope of the no-show problem and any recommendations for solution. | ||||
| Committee members: Charles Rubenstein, Karl Varian and Robert Dawson | ||||
|
X.
|
Next Meeting
|
|||
| Next meeting will be Thursday, 19 October 2006 at the Hyatt Morristown, Morristown, NJ, USA. | ||||
|
XI.
|
Adjournment | |||
