IEEE Technical Activities Board Operations Manual

JOINT STANDING COMMITTEES

Listed in alphabetical order
IEEE Committee on Earth Observation (ICEO)
Conference Publications Committee
IEEE CONFERENCES COMMITTEE
MGA GOLD Committee
TAB Awards and Recognition Committee
TAB Ethics Conflict Resolution Committee
TAB Finance Committee
TAB Magazines Committee
TAB MANAGEMENT COMMITTEE
TAB New Technology Directions Committee
TAB Newsletters Committee
TAB NOMINATIONS AND APPOINTMENTS COMMITTEE
TAB PERIODICALS COMMITTEE
TAB Periodicals Packages Committee
TAB Periodicals Review Committee
TAB Society Review Committee
TAB STRATEGIC PLANNING COMMITTEE
TAB Transactions Committee
TAB/PSPB PRODUCTS AND SERVICES COMMITTEE
Transnational Committee

A.      GENERAL

The TAB Management Committee reports to, and is a Standing Committee of, the IEEE Technical Activities Board (TAB).

B.      SCOPE

The TAB Management Committee is an implementation oversight body. The TAB Management Committee acts on behalf of TAB between TAB meetings, however, any such actions taken by the committee are subject to ratification by TAB at its next meeting.

C.      FUNCTIONS

The TAB Management Committee shall:

1.   Monitor and review TAD resources, activities and facilities through reports by the Managing Director, Technical Activities.
2.   Coordinate and monitor, as necessary, the activities and directions of all TAB Management Committee standing committees and Ad Hoc Committees and keep track of the significant activities of other IEEE Committees important to TAB.
3.   Recommend actions based on Committee and Managing Director reports, define the expectations from the TAB Management Committee, and communicate these to the relevant Committee or TAB.
4.   Receive from the TAB Society Review Committee the five-year review reports of each S/C and the three-year review reports of all committees and task forces, and take appropriate action.
5.   Monitor the health of all Societies and Councils and initiate corrective action, if necessary.
6.   Monitor provisional Societies and Councils.
7.   Monitor the results of the TAB/MGAB Visits Program. Provide direction to the program regarding the purpose and objectives to be achieved by the visits.
8.   Review and coordinate agendas for all TAB meetings.
9.   Evaluate proposals submitted to TAB by individuals or other Organizational Units.
10.  Provide recommendation to TAB helping to fulfill its Mission (through studying and submitting proposals, alternatives, and appropriate metrics).
11.  Work with TAD staff to fulfill required administrative matters and recommend actions to TAB.

D.      COMPOSITION

The TAB Management Committee shall consist of the following members:

Voting Members

• Vice President, Technical Activities
• Vice President-Elect, Technical Activities
• Immediate Past Vice President, Technical Activities
• Three (3) Members-at-Large
• Chair, TAB Society Review Committee
• TAB Treasurer

Non-Voting Members

• TAB Secretary or designee

E.      MEMBERSHIP REQUIREMENTS

1.   The three (3) Members-at-Large shall be current or past S/C Presidents. 
2.   All voting members of the Committee shall be IEEE members holding a grade of Graduate Student Member, Member, Senior Member or Fellow grade.

F.      APPOINTMENTS AND TERMS OF OFFICE

The three (3) Members-at-Large are appointed during the Presidents’ Forum and shall serve three-year staggered terms with re-appointment permissible for two consecutive terms or a maximum of six years.

G.      VACANCIES

1.   In the event of the incapacity or absence of the Chair, the  Vice President-Elect, Technical Activities shall serve.
2.   If other vacancies occur, they are filled using the methodology originally used to fill that position as noted in Section F.

H.      COMMITTEES REPORTING TO THE TAB MANAGEMENT COMMITTEE

The following Committees shall report to the TAB Management Committee:

1.   Standing Committees
- TAB Awards and Recognition Committee
- TAB Ethics and Conflict Resolution Committee
- TAB Finance Committee
- Transnational Committee
- TAB Society Review Committee

2.   Ad Hoc Committees
An Ad Hoc Committee may be appointed to address a specific issue.
The scope, membership, source of funding, and expected duration of each such Ad Hoc Committee shall be specified at the time of appointment.
The activities of an Ad Hoc Committee are expected to be completed by the end of the calendar year of the Committee’s formation, at which time the Ad Hoc Committee shall terminate. Ad Hoc Committee term extensions in increments of one calendar year or less may be made by the appointing authority, the Vice President-Technical Activities, or Vice President-Elect, Technical Activities, as applicable.

I.     MEETINGS

1.   The Committee meets a minimum of three (3) times per year.
2.   Electronic mail, teleconference and other non face-to-face means may be utilized for the transaction of business and for the conduct of interim meetings as called by the Committee Chair.
3.   A majority of the voting members of the Committee shall constitute a quorum. 
4.   The proportion of votes of the members of the TAB Management Committee that shall be necessary for the transaction of any item of business shall be the same as the proportion applicable to the Technical Activities Board for the same item of business.
5.   Voting shall be conducted in accordance with Robert’s Rules of Order.   The Committee Chair shall have no vote except if the vote is by secret ballot or unless the Chair's vote can change the outcome of the vote.
6.   The business of the ad hoc committees shall normally be accomplished by electronic mail, phone, FAX, virtual community, etc.

J.     REPORTS

The Committee Chair shall provide a verbal report to TAB during each OU series of meetings, outlining the committee activities transacted.

K.      FINANCIAL AND ADMINISTRATIVE SUPPORT

FINANCIAL
This committee will be funded by TAB. The Committee Chair shall have the responsibility for these funds to ensure reasonable activities of the Committee while maintaining its budget.

ADMINISTRATIVE
The principal staff support for the Committee is provided by the Technical Activities Department and includes preparing agendas and minutes, meeting coordination and consultation on TAB issues.

L.      CHANGES TO CHARTER

      Changes to this Charter must conform with IEEE governing documents and shall be approved by TAB.

As approved by TAB November 2007

 TAB AWARDS AND RECOGNITION COMMITTEE CHARTER

A.      GENERAL

The TAB Awards and Recognition Committee (TABARC) reports to, and is a Standing Committee of, the TAB Management Committee.

B.      SCOPE

The TAB Awards and Recognition Committee oversees the TAB and Society/Council (S/C) Awards Programs.

C.      FUNCTIONS

The TAB Awards and Recognition Committee shall:

1.   Make recommendations related to the TAB and S/C Awards Programs.
2.   Consider proposals to establish, revise or discontinue S/C Awards.
3.   Monitor compliance with IEEE policy and procedures related to the awards programs.

D.      COMPOSITION

The TAB Awards and Recognition Committee shall consist of the following members:

Voting Members:

• Committee Chair
• One (1) representative from each of the ten (10) IEEE Divisions
• Chair, Awards Planning and Policy Committee of the IEEE Awards Board

Non‑Voting Members:

• S/C Corresponding Members (Each S/C President may appoint a corresponding member. They will receive all announcements and other documentation that is distributed to other Committee members, but do not attend regular Committee meetings.)

E.      MEMBERSHIP REQUIREMENTS

Voting members of the Committee shall be IEEE members holding a grade of Graduate Student Member, Member, Senior Member or Fellow grade.

F.      APPOINTMENTS AND TERMS OF OFFICE

1. The Committee Chair, appointed by the Vice President, Technical Activities, shall serve a one-year term, with reappointment permissible.
2. The Chair may appoint a Vice-Chair from among the voting members of the Committee.
3. One (1) representative from each of the ten (10) IEEE Divisions, appointed by the corresponding Division Director.  They shall serve a one-year term, with reappointment permissible.

G.      VACANCIES

If vacancies occur, they shall be filled using the methodology originally used to fill that position as noted in Section F.
     
H.      COMMITTEES REPORTING TO THE TAB AWARDS AND RECOGNITION COMMITTEE

1.   Standing Committees
There are no Standing Committees reporting to the TAB Awards and Recognition Committee
2.   Ad Hoc Committees
An Ad Hoc Committee may be appointed to address a specific issue
The scope, membership, source of funding, and expected duration of each such Ad Hoc Committee shall be specified at the time of appointment.
The activities of an Ad Hoc Committee are expected to be completed by the end of the calendar year of the Committee’s formation, at which time the Ad Hoc Committee shall terminate. Ad Hoc Committee term extensions in increments of one calendar year or less may be made by the appointing authority, the Vice President-Technical Activities, or Vice President-Elect, Technical Activities, as applicable.

I.       MEETINGS

1.   Electronic mail, teleconference and other non face-to-face means may be utilized for the transaction of business and for the conduct of interim meetings as called by the Chair.
2.   A majority of the voting members of the Committee shall constitute a quorum. 
3.   Voting shall be conducted in accordance with Robert’s Rules of Order.   The Committee Chair shall have no vote except if the vote is by secret ballot or unless the Chair's vote can change the outcome of the vote.
4.  The business of the ad hoc committees shall normally be accomplished by electronic mail, phone, FAX, virtual community, etc.

J.       REPORTS

The Committee Chair will provide the proposed revisions of S/C awards to the TAB Chair prior to each TAB meeting. Interim reports should be provided as directed.

K.     FINANCIAL AND ADMINISTRATIVE SUPPORT

FINANCIAL
The Committee normally conducts business through correspondence and teleconference.  Travel reimbursement shall be available to the Committee Chair on an "as required” basis. Travel reimbursements for other Committee members shall not normally be available.

ADMINISTRATIVE
Administrative support for the Committee will be provided by the Technical Activities Department.

L.      CHANGES TO CHARTER

Changes to this Charter must conform with IEEE governing documents and shall be approved by TAB.

A.      GENERAL

The TAB Ethics and Conflict Resolution Committee reports to, and is a Standing Committee of, the TAB Management Committee.

B.      SCOPE

The principal mission of the TAB Ethics and Conflict Resolution Committee is as a member-driven forum to provide advice and assistance in matters presenting ethical questions and disputes.

C.      FUNCTIONS

      The TAB Ethics and Conflict Resolution Committee shall:
1.   Respond to requests for assistance from Societies, Technical Councils and organizations units of the Technical Activities Board.
2.   Provide a neutral process for framing issues regarding ethical questions or disputes.
3.   Provide a neutral process for discussion and exchange of viewpoints by all concerned parties.
4.   Provide a neutral process for questions involving the definition and identification of conflicts of interest within S/C activities.
5.   Provide guidance on potential revisions to S/C constitutions and bylaws to enable more transparent and effective governance.
6.   Provide timely and responsive support to the TAB community within an efficient and collegial framework.

D.      COMPOSITION

The TAB Ethics and Conflict Resolution Committee shall consist of the following members:

 Voting Members:

• Committee Chair
• Two (2) Members-at-Large

Non‑Voting Members:

• None

E.      MEMBERSHIP REQUIREMENTS

All members of the Committee shall be IEEE members holding a grade of Graduate Student Member, Member, Senior Member or Fellow Grade.

F.      APPOINTMENTS AND TERMS OF OFFICE

1. The Committee Chair shall be appointed by the Vice President, Technical Activities and shall serve a one-year term. Reappointment is permissible, for a maximum of three (3) terms.
2. The Chair may appoint a Vice-Chair from among the voting members of the Committee.
3. The Members-at-Large shall be appointed by the Vice President, Technical Activities, upon the recommendation of the Committee Chair, and shall serve a one-year term.  Reappointment is permissible, for a maximum of three (3) terms.

G.      VACANCIES 

If vacancies occur, they are filled using the methodology originally used to fill that position as noted in Section F.

H.      COMMITTEES REPORTING TO THE TAB ETHICS AND CONFLICT RESOLUTION COMMITTEE

1.   Standing Committees
There are no Standing Committees reporting to the TAB Ethics and Conflict Resolution Committee.
2.   Ad Hoc Committees
An Ad Hoc Committee may be appointed to address a specific issue.
The scope, membership, source of funding, and expected duration of each such Ad Hoc Committee shall be specified at the time of appointment.
The activities of an Ad Hoc Committee are expected to be completed by the end of the calendar year of the Committee’s formation, at which time the Ad Hoc Committee shall terminate. Ad Hoc Committee term extensions in increments of one calendar year or less may be made by the appointing authority, the Vice President-Technical Activities, or Vice President-Elect, Technical Activities, as applicable.

I.       MEETINGS
     
1.   The committee does not have formal in-person meetings.
2.   Electronic mail, teleconference and other non face-to-face means may be utilized for the transaction of business and for the conduct of interim meetings as called by the Chair.
3.   A majority of the voting members of the Committee shall constitute a quorum. 
4.   Voting shall be conducted in accordance with Robert’s Rules of Order.  Voting shall be conducted in accordance with Robert’s Rules of Order.   The Committee Chair shall have no vote except if the vote is by secret ballot or unless the Chair's vote can change the outcome of the vote.
5.  The business of the ad hoc committees shall normally be accomplished by electronic mail, phone, FAX, virtual community, etc.

J.       REPORTS

1.   The TAB New Ethics and Conflict Resolution Committee will produce reports on its activities as appropriate, but not less than once per year.  These reports are forwarded to TAB Management Committee and TAB.
2.   The Committee will provide any reports deemed necessary by the TAB Management Committee.

K.      FINANCIAL AND ADMINISTRATIVE SUPPORT

FINANCIAL
The principal financial support for the TAB Ethics and Conflict Resolution Committee shall be provided through the TAB VP Discretionary Fund.    

ADMINISTRATIVE
Administrative support for the Committee will be provided by the Technical Activities Department.
     
L.      CHANGES TO CHARTER

 TAB FINANCE COMMITTEE CHARTER

A.  GENERAL

The TAB Finance Committee reports to, and is a Standing Committee of, the TAB Management Committee.

B.   SCOPE

The TAB Finance Committee serves as an oversight and advisory body. The Committee shall establish financial goals and procedures for the operations of TAB, develop and implement the TAB budget development process, and project and monitor the financial performance of technical activities.  The TAB Finance Committee is responsible for making recommendations on all financial matters to the TAB Management Committee and for keeping the Committee fully informed on all financial issues.

C.         FUNCTIONS
     
The TAB Finance Committee shall:
     
1.   Develop the TAB annual budget.
2.   Review Society/Council (S/C) annual budgets and recommend approval.
3.   Review financial performance of TAB organizational units and monitor the performance of the overall TAB budget.
4.   Formulate financial goals and procedures for TAB and S/C operations.
5.   Develop financial projections for TAB and S/C operations.
6.   Review financial audits of TAB operations.
7.   Review publication and administration rates charged to S/C for IEEE services and recommend approval.
8.   Review subscription rates for packaged products and recommend approval.
9.   Review IEEE wide financial decisions that impacts TAB and S/C finances and provide relevant information to S/Cs.
10.  Review and endorse the financial aspects of new periodicals proposals.
11.  Maintain the TAB Finance Manual.
12.  Review S/C fees and member and non-member periodical prices and recommend approval.
13.  Report at each TAB meeting a summary review of the TAB financial status including projections of income and expenses relative to the budget, and of trends in expenses and income compared to actual data for the previous budget year period.  The TAB Finance Committee Chair shall be responsible for communicating the overall TAB financial status to the S/C Presidents.

D.   COMPOSITION

The TAB Finance Committee shall consist of the following members:
  
Voting Members

• TAB Treasurer, who serves as the Committee Chair
• Past Committee Chair
• TAB Periodicals Committee Chair
• TAB/PSPB Products & Services Committee Chair
• Two (2) Members-at-Large
• Two (2) present or past S/C Presidents

Non‑Voting Members

• TAB Secretary (or designee)
• IEEE Publication Services and Products Board (PSPB) Finance Committee Chair
• S/C Corresponding Members. (Each S/C President may appoint a corresponding member. They will receive all announcements and other documentation that is distributed to other Committee members, but do not attend regular Committee meetings.)
  

E.   MEMBERSHIP REQUIREMENTS
     
      Voting members of the Committee shall be IEEE members holding a grade of Graduate Student Member, Member, Senior Member or Fellow grade.

F.   APPOINTMENTS AND TERMS OF OFFICE

1.   The TAB Treasurer is appointed by the Vice President, Technical Activities with the advice of the TAB Nominations and Appointments Committee and shall serve a two-year term, with reappointment permissible for a maximum tenure of three (3) terms.  As TAB Treasurer they shall serve as the TAB Finance Committee Chair, who is a voting member of TAB, the TAB Management Committee, and the IEEE Finance Committee.
2.   The Chair may appoint a Vice-Chair from among the voting members of the Committee.
3.   The Past Committee Chair, shall serve a two-year term to coincide with the sitting Chair’s tenure.
4.   The Chairs of the TAB Periodicals Committee and TAB/PSPB Products & Services Committee shall serve two-year terms to coincide with their committee chairmanship.
5.   The two (2) Members-at-Large are appointed by the Committee Chair and shall serve two-year staggered terms, with reappointment permissible for a maximum of three (3) terms.
6.   The two (2) S/C Presidents are appointed during the Presidents’ Forum and shall serve two-year staggered terms, with reappointment permissible for a maximum of three (3) terms.

G.   VACANCIES

1.   In the event of the incapacity of the Chair, the most recent Past Chair shall serve as Acting Chair until a successor is appointed.  The Acting Chair shall notify the TAB Chair in a timely manner and continue to serve until further directed. 
2.   If other vacancies occur, they shall be filled using the methodology originally used to fill that position as noted in Section F. The replacement will serve for the remainder of the original term.

H.   COMMITTEES REPORTING TO THE TAB FINANCE COMMITTEE  

1.   Standing Committees
There are no Standing Committees reporting to the TAB Finance Committee.
2.   Ad Hoc Committees
An Ad Hoc Committee may be appointed to address a specific issue.
The scope, membership, source of funding, and expected duration of each such Ad Hoc Committee shall be specified at the time of appointment.
The activities of an Ad Hoc Committee are expected to be completed by the end of the calendar year of the Committee’s formation, at which time the Ad Hoc Committee shall terminate. Ad Hoc Committee term extensions in increments of one calendar year or less may be made by the appointing authority, the Vice President-Technical Activities, or Vice President-Elect, Technical Activities, as applicable.

I.    MEETINGS

1.   The Committee meets a minimum of three (3) times a year. 
2.   Electronic mail, teleconference and other non face-to-face means may be utilized for the transaction of business and for the conduct of interim meetings as called by the Chair.
3.   A majority of the voting members of the Committee shall constitute a quorum.
4.   Voting shall be conducted in accordance with Robert’s Rules of Order. The Committee Chair shall have no vote  except if the vote is by secret ballot or unless the Chair's vote can change the outcome of the vote. 
5.  The business of the ad hoc committees shall normally be accomplished by electronic mail, phone, FAX, virtual community, etc.

J. REPORTS

1.   The Committee Chair will provide a brief report, outlining the committee activities transacted in between meetings, to the TAB Chair prior to each TAB Management Committee meeting.
2.   The Committee Chair will provide a Treasurer’s Report to the TAB Chair and the TAB Management Committee prior to each TAB meeting.

K. FINANCIAL AND ADMINISTRATIVE SUPPORT

FINANCIAL
The principal financial support for the TAB Finance Committee shall be provided through the normal budgetary processes of the Technical Activities Board. 

ADMINISTRATIVE
Administrative support for the Committee will be provided by the Technical Activities Department and includes agenda preparation, minute taking, distribution and follow-up of action items, data gathering and analysis, subject matter expert and strategic analysis.

L.   CHANGES TO CHARTER
     
Changes to this Charter must conform with IEEE governing documents and shall be approved by TAB.

 TRANSNATIONAL COMMITTEE CHARTER

A. GENERAL

The Transnational Committee is a joint Standing Committee that reports to the IEEE Member & Geographics Activities Board (MGAB) and the IEEE Technical Activities Board (TAB). The Committee shall report to MGAB through the MGAB Strategic Planning Committee and to TAB through the TAB Management Committee.

B. SCOPE

The Transnational Committee shall recommend policies and procedures, and promote and monitor programs to enhance the transnational character of IEEE.

C. FUNCTIONS

1. Support IEEE transnational efforts such as:
- Recommend policies and procedures related to promoting transnational activities.
- Identify, promote and monitor programs that enhance the transnational character of IEEE.
- Become a source for cross-cultural education.
- Develop and report measures on the performance in achieving the IEEE Transnational goal.
- Communicate best practices found within IEEE organizational units toward achieving the IEEE Transnational goal.
- Recommend educational programs concerning transnational cultural issues.
- Report progress in promoting transnational activities to MGAB and TAB.
- Be alert to developments and actions which damage the transnational character and image of IEEE, and advise relevant IEEE units accordingly.
2. Assist MGAB and TAB in addressing issues related to transnational issues as charged by MGAB Strategic Planning Committee or TAB Management Committee.

D. COMPOSITION

The Transnational Committee shall consist of the following members:

Voting Members:
- Committee Chair
- Immediate Past Committee Chair
- Up to four (4) TAB Representatives
- Up to four (4) MGAB Representatives
- One (1) Educational Activities Board (EAB) Representative
- One (1) Publication Services and Products Board (PSPB) Representative
- One (1) Standards Association (SA) Representative
- Chair, IEEE Graduates of the Last Decade (GOLD) Committee or their delegate

Non- Voting Members:
- None

E. MEMBERSHIP REQUIREMENTS

All voting members of the Committee shall be IEEE members holding a grade of Graduate Student Member, Member, Senior Member or Fellow grade.

F. APPOINTMENTS, ELECTIONS AND TERMS OF OFFICE

1. The Vice Presidents of Regional Activities and Technical Activities shall jointly appoint the Committee Chair for a term of one-year. The appointment may be renewed for a second one-year term.
2. The Chair may appoint a Vice-Chair from among the voting members of the Committee.
3. The four (4) TAB representatives shall be appointed by the Vice President, Technical Activities and shall serve a one-year term. The appointment may be renewed for one (1) additional year.
4. The four (4) MGAB representatives shall be appointed by the Vice President of Regional Activities and shall serve a one-year term. They shall be from Regions 7, 8, 9 and 10; (one from each Region). The appointment may be renewed twice for one (1) additional year.
5. The members representing PSPB, EAB and SA, shall be appointed by the chairs of their respective boards and shall serve a one-year term. The appointment may be renewed for one (1) additional year.

G. VACANCIES

1. In the event of the incapacity of the Chair, the Past Chair shall serve as Acting Chair until a successor is appointed. The Acting Chair shall notify the Chairs of the MGAB Strategic Planning Committee and TAB Management Committee in a timely manner and continue to serve until further directed.
2. If vacancies occur, they are filled using the methodology originally used to fill that position as noted in Section F.

H. COMMITTEES REPORTING TO THE TRANSNATIONAL COMMITTEE

1. Standing Committees
There are no Standing Committees reporting to the Transnational Committee.
2. Ad Hoc Committees
The Committee Chair may create ad hoc committees to address specific issues or deal with special situations as deemed appropriate. The Chairs of such ad hoc committees must be a member of the Transnational Committee and shall be appointed by the Committee Chair. These committees will expire at the end of the calendar year.

I. MEETINGS

1. The Committee meets a minimum of three (3) times a year.
2. Electronic mail, teleconferences and other non face-to-face means, including the Transnational Committee Virtual Community, may be utilized for the transaction of business and for conduct of interim meetings as called by the Chair.
3. A majority of the voting members of the Committee shall constitute a quorum.
4. Voting shall be conducted in accordance with Robert's Rules of Order. The Chair shall vote when the vote is required to break a tie or if conducted by secret ballot.
5. The business of the ad hoc committees shall normally be accomplished by electronic mail, phone, FAX, virtual community, etc.

J. REPORTS

1. The Chair will provide a highlight report to MGAB and TAB at each of their three regularly scheduled meetings each year.
2. The Chair will provide a brief report, outlining the committee activities transacted between meetings, to the MGAB Strategic Planning Committee through the MGAB Vice Chair, Strategic Planning and to the TAB Management Committee (TMC) through the TMC Chair. Interim reports should be provided as directed.

K. FINANCIAL AND ADMINISTRATIVE SUPPORT

FINANCIAL
1. Funds are allocated in the TAB Budget for three meetings annually of the Committee. The
Chair shall have responsibility for these funds to ensure reasonable activities of the Committee while maintaining its budget.
2. The Chair and Past Chair shall be funded by TAB. The GOLD Chair/Delegate shall be funded by MGAB. Other members of the Committee will be funded by their respective boards.
3. Initiatives may be funded by MGAB, TAB, or both.

ADMINISTRATIVE
Administrative support for the Committee will be provided by the Technical Activities Department, which includes agenda preparation, minute taking, follow-up of action items and meeting coordination.

L. CHANGES TO CHARTER

Changes to this Charter must conform with IEEE governing documents and be, in the following sequence, endorsed by the MGAB Strategic Planning Committee and TAB Management Committee and approved by MGAB and TAB.

A. GENERAL

The TAB Society Review Committee reports to, and is a Standing Committee of, the TAB Management Committee.

• Committee Chair
• Up to six (6) members

• None

E.  MEMBERSHIP REQUIREMENTS

Voting members of the Committee shall be IEEE members holding a grade of Graduate Student Member, Member, Senior Member or Fellow grade.

F.  APPOINTMENTS AND TERMS OF OFFICE

1. The Committee Chair shall be appointed by the Chair-Elect, Technical Activities and shall serve a two-year term, with reappointment permissible.  The Chair shall also serve as a voting member of the TAB Management Committee.
2. The Chair may appoint a Vice-Chair from among the voting members of the Committee.
3. The committee members shall be appointed by the TAB Society Review Committee Chair with concurrence of the Vice President, Technical Activities and they shall serve staggered three‑year terms.

G.  VACANCIES

If vacancies occur, they shall be filled using the methodology originally used to fill that position as noted in Section F.  The replacement will serve for the remainder of the original term.

H.  COMMITTEES REPORTING TO THE TAB SOCIETY REVIEW COMMITTEE

1.   Standing Committees
There are no standing committees reporting directly to the TAB Society Review Committee.
2.   Ad Hoc Committees
An Ad Hoc Committee may be appointed to address a specific issue.The scope, membership, source of funding, and expected duration of each such Ad Hoc Committee shall be specified at the time of appointment.
The activities of an Ad Hoc Committee are expected to be completed by the end of the calendar year of the Committee’s formation, at which time the Ad Hoc Committee shall terminate. Ad Hoc Committee term extensions in increments of one calendar year or less may be made by the appointing authority, the Vice President-Technical Activities, or Vice President-Elect, Technical Activities, as applicable.

I.    MEETINGS

1. The Committee meets a minimum of three (3) times each year, and shall conduct reviews of Societies, Councils, and Committees in compliance with the Schedule published as required by Paragraph C.2. above.
2.   Electronic mail, teleconference and other non face-to-face means may be utilized for the transaction of business and for the conduct of interim meetings as called by the Chair.
3.   A majority of the voting members of the Committee shall constitute a quorum. 
4.   Voting shall be conducted in accordance with Robert’s Rules of Order.  The Committee Chair shall have no vote except if the vote is by secret ballot or unless the Chair's vote can change the outcome of the vote.
5.  The business of the ad hoc committees shall normally be accomplished by electronic mail, phone, FAX, virtual community, etc.

J.    FINANCIAL AND ADMINISTRATIVE SUPPORT

FINANICIAL

This committee will be funded by TAB.  The Committee Chair shall have responsibility for these funds to ensure reasonable activities of the Committee while maintaining its budget.

ADMINISTRATIVE

Administrative support for the Committee will be provided by the Technical Activities Department and includes: Meeting coordination (including setting up teleconferences); assist Chair with review reports by contacting and reminding Society/ Council of review; follow timeline to assure all reports are sent to the TAB Strategic Planning Committee and TAB in a timely manner; assist Chair with scheduling of reviews for each meeting series; alias maintenance and updating website as needed and assist Chair with template and schedule revisions.

K.  REPORTS

1.   The Committee shall provide a draft report of its findings and recommendations to the reviewed organizational unit for its comments preferably within 30 days of the review. The reviewed organizational unit will have 30 days to respond with their comments. Any inconsistencies should be resolved within the next 30 days. The cycle should not exceed 90 days.
2.   The final report with its Findings and Recommendations will be forwarded to the Chair of the TAB Management Committee and the Chair of the Technical Activities Board (for approval).
3.   The Committee shall provide an update on committee activities to the TAB Management Committee Chair and TAB Chair, prior to each of their meetings.
4.   The Committee shall also provide a report at the November TAB meeting on any recommended scope or organizational changes.

L.  CHANGES TO CHARTER

Changes to this charter must conform with IEEE governing documents and shall be approved by TAB.

A. GENERAL

The IEEE Conferences Committee is a standing committee of the IEEE Board of Directors (BoD) and is assigned for administrative and operational support to the IEEE Technical Activities Board (TAB).

B. SCOPE

1. The IEEE Conferences Committee formulates and recommends strategies and policies for IEEE conferences and provides oversight for conference related activities. The oversight responsibility applies to the Technical Activities Department (TAD) Conference Services, IEEE Meetings and Conference Management Services, IEEE Conference Database Search and responsibility for the IEEE Conferences Organization Manual. The Committee makes recommendations on conferences to the IEEE Board of Directors for possible action; monitors compliance and recommends changes to the IEEE Bylaws and IEEE Policies related to conferences.

2. The term "conferences" shall encompass all technical or professional meetings that have a budgeted income or expense of greater than twenty five thousand U.S. dollars. Conferences shall include symposia, workshops, short courses, expositions, Conventions, and/or Tutorials.

C. FUNCTIONS

The IEEE Conferences Committee shall:

1. Monitor the IEEE Bylaws, and Policies relating to conferences and recommend changes as necessary.
2. Develop policies and procedures for the guidance of IEEE organizational units, to help assure the proper conduct of conferences including but not limited to financial and legal aspects.
3. Recommend guidelines for use by organizational units regarding review and reporting procedures for conferences.
4. Provide review, assessment and recommendations to the IEEE organizational units concerning proposed changes in meeting organization and scheduling.
5. Provide recommendations with regard to scheduling conflicts or other meeting related differences among IEEE Boards, Societies, Technical Councils, Regions, Sections, Chapters and other IEEE entities.
6. Review TAD Conference Services and IEEE Meetings and Conference Management activities and make recommendations concerning their modification, addition or viability.
7. Through TAD Conference Services and IEEE Meetings and Conference Management Services assist IEEE entities in the development and organization of conferences by providing information on current IEEE policies and procedures and guidance materials including: conferences organization and management; financial documentation; management agreements; security measures; conference manual development and publication; audit and tax procedure instructions; public and industry relations guidelines; publicity procedures; awards; special segments; and treatment of VIPs and dignitaries.
8. Interface with IEEE organizational units to collect input for the IEEE Conferences Organization Manual and the IEEE Conference Database Search and deal with issues and practices that relate to all IEEE conferences. Examples of the latter include policy and procedures, finance, publication, and publicity.
9. Assume such other responsibilities with which it may be charged by the IEEE Board of Directors in the furtherance of its function.
10. Recommend guidelines and monitor compliance regarding conferences co-sponsored by, or run in cooperation or technical co-sponsor with, non-IEEE entities.

D. COMPOSITION

The IEEE Conferences Committee shall consist of the following:

Voting Members

• Committee Chair
• Past Chair
• Ten members, as specified in section F below

      Non-Voting Members

• MGAB Secretary
• TAB Secretary

E. MEMBERSHIP REQUIREMENTS

1.   All voting members of the Committee shall be IEEE members of Graduate Student Member, Member, Senior Member or Fellow grade.
2.   All voting members shall have demonstrated conference management experience.

F.   APPOINTMENTS AND TERMS OF OFFICE

1. The Committee Chair shall be appointed by the IEEE Board of Directors upon recommendation of TAB for a two-year term with reappointment permissible for one additional term. The total length of service on the committee for those individuals having served as Chair shall not exceed seven (7) years.  The recommendation by TAB, shall be by a majority vote of those present and voting, the candidate recommended shall be selected from a slate prepared by the TAB Nominations and Appointments Committee.  It is preferable that candidates included on the slate shall have served on the IEEE Conferences Committee for at least one year.
2. One (1) member appointed by each of the Chairs of the Educational Activities Board (EAB), Publication Services and Products Board (PSPB), Standards Association (SA), and IEEE-USA.
3. Two (2) members appointed by the Chair of the Member and Geographic Activities Board (MGAB)
4. Four (4) members appointed by the Chair of the Technical Activities Board (TAB), on the recommendation of the Division Directors, one of whom shall be a member of the Conference Publications Committee.
5. The Chair may appoint a Vice-Chair from among the voting members of the Committee.
6. The Committee Chair shall appoint a member of the Committee to serve for a period of one (1) year as Liaison Representative to the MGAB Regional Conferences Committee in order to effectively coordinate joint activities.
7. The members appointed by the Chairs of EAB, PSPB, MGAB, SA, TAB and IEEE-USA shall serve one-year terms, with reappointment permissible for two (2) additional terms.

G. VACANCIES

1.   In the event of the incapacity of the Chair, the Past Chair shall serve as Acting Chair of the IEEE Conferences Committee.
2.   If other vacancies occur, they are filled using the methodology originally used to fill that position as noted in Section F.

H. COMMITTEES REPORTING TO THE IEEE CONFERENCES COMMITTEE

Reporting to the IEEE Conferences Committee shall be the following Committees:

1.   Standing Committees
There are no standing committees reporting to the IEEE Conferences Committee.

2.   Ad Hoc Committeee
An ad hoc committee may be appointed to address a specific issue or activity.
The scope, membership, source of funding, and expected duration of each such ad hoc committee shall be specified at the time of appointment.
The activities of an ad hoc committee are expected to be completed by the end of the calendar year of the ad hoc committee’s formation, at which time the ad hoc committee shall terminate.

I. MEETINGS

1. The Committee shall normally meet three (3) times a year.
2. Electronic mail, teleconferences and other non non-face-to-face means of meeting may be utilized for the transaction of business and for the conduct of interim meetings as called by the Chair.
3. A majority of the voting members of the Committee shall constitute a quorum.  Voting shall be conducted in accordance with Robert’s Rules of Order. The Committee Chair shall have no vote except if the vote is by secret ballot or unless the Chair's vote can change the outcome of the vote.
4. The business of the ad hoc committees shall normally be accomplished by electronic mail, phone, FAX, virtual community, etc.

J. REPORTS

The Committee Chair shall provide a highlight report to the Technical Activities Board at each of its three (3) annual meetings and shall provide additional reports as requested by the Technical Activities Board Chair, and as requested by the IEEE Board of Directors.

K.  FINANCIAL AND ADMINISTRATIVE SUPPORT

FINANCIAL
The Committee shall be funded by TAB.  When the Committee meetings are scheduled in conjunction with IEEE organizational unit (OU) series meetings, those attending shall have their expenses covered by their respective OUs. 
     
ADMINISTRATIVE
The principal staff support for the Committee is provided by the Technical Activities Department and includes preparing agendas and minutes, meeting coordination and consultation on TAB issues.  Also included is the management of IEEE and IEEE-sponsored conferences.

L.   CHANGES TO CHARTER

Changes to this Charter shall be endorsed by EAB, MGAB, PSPB, SA, TAB and IEEE-USA and approved by the IEEE Board of Directors.

As Approved by the IEEE Board of Directors November 2007

A. GENERAL

The Committee shall report to the Member & Geographic Activities Board (MGAB) through the MGAB Member Engagement and Life Cycle Committee. Changes to this charter must be endorsed by the MGAB Member Engagement and Life Cycle Committee and approved by the MGAB and the Technical Activities Board.

B. SCOPE

To serve the interests of the members of the IEEE characterized as GOLD.

C. FUNCTIONS

1.0 The functions of the Committee shall consist of ensuring that GOLD activities are relevant to members and the Institute. Notably, the committee will:

1.1 Membership Development: Conceive, develop, and advocate IEEE GOLD-specific benefits and services to the appropriate IEEE units and at conferences, symposia and similar events.
1.2 Membership Development: Promote strategies to facilitate the transition from Student Member to higher grade and to work with the Student Activities Committee to achieve this goal. Also promote strategies to encourage the retention of GOLD members.
1.3 Promote and coordinate the establishment, support and support of GOLD Affinity Groups.
1.4 Advocate IEEE GOLD-specific benefits and services to the appropriate IEEE units and at conferences, symposia and similar events.
1.5 Encourage recognition of GOLD activities performed by individuals or units and promote GOLD awards at all levels.
1.6 Assist the development of volunteer leaders among GOLD members and promote their representation in appropriate IEEE organizational units.
1.7 Regional Activities: Promote and coordinate the establishment, support and sustainability of GOLD Affinity Groups.

2.0 The function of the Region GOLD Coordinator is to develop GOLD activities in his/her defined IEEE Region. Specifically, IEEE Region GOLD Coordinators will:

2.1 Encourage and help form GOLD Affinity Groups in their respective Regions by mentoring GOLD leaders, assisting in the establishment of GOLD Affinity Groups and maintaining communication links with GOLD leaders in their Regions.
2.2 Recruit leaders by working with the Regional Student Activities Committee to identify future GOLD leaders.
2.3 Act as a liaison between local GOLD members regionally and promote their activities to their Regional leadership.
2.4 Collect and forward information on best practices to the GOLD Committee.
2.5 Inform local GOLD members of IEEE (GOLD, MGAB, TAB, etc) meetings and encourage their attendance.
2.6 Promote participation in IEEE activities (e.g. conferences, Chapters, GOLD groups, etc.) to GOLD members at various events.
2.7 Provide reports to the respective Region Director and Region Committee on GOLD activities.

D. COMPOSITION

The Committee shall consist of the following members:

Voting Members
- Chair
- Immediate Past Chair
- Up to three (3) members appointed by the Vice President, Technical Activities
- Up to three (3) members appointed by the Vice Chair - Member Development
- Regions 1-10 GOLD Coordinators

The MGAB Chair, MGAB Secretary and MGAB Vice Chair – Member Development shall receive all announcements and other documentation that is distributed to the Committee, but their participation in committee activities is not required.

E. APPOINTMENTS, ELECTIONS AND TERMS OF OFFICE

1. The MGAB Vice Chair shall appoint the GOLD Chair.
2. Of the three (3) members appointed by the Vice President, Technical Activities, one should be a member from Regions 7-10, and one should be from Regions 1-6, one should may be a Society President or Division Director (or Society President Elect or Division Director Elect), At least two (2) of the three (3) members should be GOLD members.
3. Of the three (3) members appointed by the MGAB Vice Chair - Member Development, one should be a Region Director (or Region Director Elect), one should be a member from Regions 7-10, and one should be from Regions 1-6, one should be a Region Director (or Region Director Elect) Of the three, at least two should be members of the GOLD affinity group.
4. The respective Region's Directors shall appoint the Region GOLD Coordinators who shall serve terms consistent with their Region's Charter.

F. FINANCIAL AND ADMINISTRATIVE SUPPORT

1. The Technical Activities Board shall fund the three (3) TAB appointees.
2. The Regional Activities Board shall fund the three (3) MGAB appointees, the Past Chair of the Committee, and the Chair of the Committee.
4. The Regions shall fund their respective Region GOLD Coordinator for expenses incurred by attending the Committee meeting.
5. MGAB shall cover expenses incurred in the work of the Committee.
6. Administrative support for the Committee will be provided by the Regional Activities Department.

G. REPORTS

A report outlining business transacted shall be provided at each MGAB and TAB Meetings.  

H. ADMINISTRATION

Information regarding Committee Member eligibility, Committee Meetings, Voting Procedures, and Removal of a Member of a standing committee is shown in the MGA Operations Manual – Section 4.1 (MGAB Committees).

(Presented for information only from MGA Operations Manual)

D.     Meetings of MGAB Committees.
1.     Meetings shall occur at the call of the Chair. Provisions shall be made in the MGAB budget for expenses incurred in the work of all MGAB Committees.
2.      It is recommended that each MGAB Committee have one face-to-face meeting during the year and they should take place independently of MGAB and IEEE Board of Directors meeting series.
3.      A quorum shall be a majority of the voting members of the Committee.   Voting shall be by majority vote, provided a quorum is present.   The Chair shall have no vote unless the vote is by secret ballot or his/her vote can change the outcome. Robert’s Rules of Order (latest revision) shall be used to conduct business at meeting of the Committee.
4.      All MGAB Committees are encouraged to take advantage of electronic communication to conduct business. 
5.      The Committee may also meet and act upon the vote of its members via telecommunications equipment, where, in accordance with IEEE Bylaws, all parties participating in the meeting can hear each other at the same time.

E.      Appointments.  The voting members of MGAB Standing Committees appointed by individuals or committees, other than the Member and Geographic Activities Board, as specified in this Operations Manual, shall be annually submitted to the Member and Geographic Activities Board for affirmation.

F.      Vacancy. If vacancies occur, they are filled using the methodology originally used to fill that position. In the event of the incapacity of the Chair, the immediate Past Committee Chair shall serve as Acting Chair until such time as a successor has been identified.  In the event of the absence of the Chair, the immediate Past Committee Chair shall serve as Acting Chair or, if not available, the voting members of the Committee present, from amongst their own, shall select someone to so serve.

G.     Vote To Remove a Member of a MGAB Standing Committee.  A member of a MGAB Standing Committee may be removed as a member of that committee, with or without cause, by an affirmative vote of two-thirds of the members of  the appointing body present at the time of the vote, provided a quorum is present.

A.  GENERAL

The TAB Periodicals Committee is an administrative entity of, and reports to, the IEEE Technical Activities Board (TAB) and the IEEE Publication Services and Products Board (PSPB).

B.  SCOPE

      The TAB Periodicals Committee is a policy and operational procedure formulating body. The Committee has oversight responsibility for all matters relating to Society/Council (S/C) and other TAB entity periodicals.

C.  FUNCTIONS

The TAB Periodicals Committee shall:

1.  Facilitate TAB action on proposals for new S/C periodicals by reviewing all such proposals and making recommendations to TAB and the PSPB on all matters other than those relating to finance.
2.  Monitor the quality and timeliness of S/C sponsored periodicals and recommend appropriate action to TAB to ensure that adequate standards are maintained.
3.  Assist S/Cs in resolving any disagreements regarding overlapping fields of interest in S/C periodicals.
4.  Report to TAB important developments in Institute publication policies as they impact S/C periodicals.
5.  Advise TAB on proposed changes in Institute guidelines, policies and procedures concerning S/C periodicals.
6.  Assume other responsibilities related to publications with which it may be charged by TAB in furtherance of its functions.

D.      COMPOSITION  

The TAB Periodicals Committee shall consist of the following members:

Voting Members

• Committee Chair
• Immediate Past Chair of the Committee
• Eight (8) sitting Division Directors or S/C Presidents (or their designees)
• Up to three (3) additional members

• TAB Secretary
• Periodicals Product Manager
• S/C Corresponding Members. (Each S/C President may appoint a corresponding member. They will receive all announcements and other documentation that is distributed to other Committee members, but do not attend regular Committee meetings.)

E.      MEMBERSHIP REQUIREMENTS

All voting members of the Committee shall be IEEE members holding a grade of Graduate Student Member, Member, Senior Member or Fellow grade.

F.      APPOINTMENTS AND TERMS OF OFFICE

1. The Committee Chair shall be appointed for a two‑year term by a majority vote of TAB from a slate of present or past Division Directors or S/C Presidents as prepared by the TAB Nominations and Appointments Committee. Nominees may be past or present Division Directors, S/C Presidents or past or present members of the Committee.
The Committee Chair shall serve as a voting member on TAB, on the TAB Finance Committee and on PSPB, becoming the PSPB Vice Chair during the second year.
Following this two-year term the Committee Chair becomes the Chair of the TAB Periodicals Review Committee for two (2) years.
2. The Chair may appoint a Vice-Chair from among the voting members of the Committee.
3. The Past Chair, who also serves a two-year term as the Chair of the TAB Periodicals Review Committee.
4. The eight (8) sitting Division Directors or S/C Presidents (or their designees) shall serve a one-year term starting 1 January, with reappointment permissible for a maximum tenure of three (3) years.  These eight (8) appointees, which could include newly elected Division Directors and S/C Presidents that would take office 1 January, shall be sitting Directors or Presidents and active members of TAB during their tenure on the Committee.  Each of the three (3) largest Societies may elect to be among the eight (8) appointees; otherwise the Division Directors' Forum shall attempt to establish the broadest S/C representation among these eight (8) appointees.  An appointed Division Director or S/C President may wish to designate a substitute representative (refer to Financial and Administrative Support).
5.   The three (3) additional voting members are appointed by the Committee Chair.  They shall serve a one-year term, with reappointment permissible.  Typically, these are the chairs of the TAB Magazines, Newsletters, and Transactions Committee; who are generally chosen from past or current EIC’s of the respective periodicals.  Note that it is possible that these roles can be played by (1) out of the (8) appointed via the procedure described under Item 4 above.
Early appointment of the committee members is strongly recommended for better familiarization prior to the official start of their committee role.  However, appointments may wait until the November Division Directors' Forum when the Directors select the eight (8) sitting Division Directors, or S/C Presidents, or designee’s.

G.      VACANCIES

If vacancies occur, they are filled using the methodology originally used to fill that position as noted in Section F.  The replacement will serve for the remainder of the original term.

H.      COMMITTEES REPORTING TO THE TAB PERIODICALS COMMITTEE    

1.   Standing Committees

•  TAB Magazines Committee
•  TAB Newsletters Committee
• TAB Periodicals Review Committee
• TAB Transactions Committee

2.   Ad Hoc Committees
An Ad Hoc Committee may be appointed to address a specific issue.
The scope, membership, source of funding, and expected duration of each such Ad Hoc Committee shall be specified at the time of appointment.
The activities of an Ad Hoc Committee are expected to be completed by the end of the calendar year of the Committee’s formation, at which time the Ad Hoc Committee shall terminate. Ad Hoc Committee term extensions in increments of one calendar year or less may be made by the appointing authority, the Vice President-Technical Activities, or Vice President-Elect, Technical Activities, as applicable.

I.      MEETINGS

1.   The Committee meets a minimum of three (3) times a year. 
2.   Electronic mail, teleconference and other non face-to-face means may be utilized for the transaction of business and for the conduct of interim meetings as called by the Chair.
3.   A majority of the voting members of the Committee shall constitute a quorum.
4.   Voting shall be conducted in accordance with Robert’s Rules of Order.  The Committee Chair shall have no vote except if the vote is by secret ballot or unless the Chair's vote can change the outcome of the vote.
5.  The business of the ad hoc committees shall normally be accomplished by electronic mail, phone, FAX, virtual community, etc.

J.      REPORTS

The TAB Periodicals Committee Chair will provide a highlight report to TAB at each of its three annual meetings and will provide additional reports as requested by the TAB Chair.

K.     FINANCIAL AND ADMINISTRATIVE SUPPORT

FINANCIAL
This committee will be funded by TAB. The Committee Chair shall have responsibility for these funds to ensure reasonable activities of the Committee while maintaining its budget. Since the Committee meetings are normally scheduled to be in conjunction with IEEE Organizational Unit (OU) Series meetings, those attending shall have their personal expenses covered by their respective OUs.

ADMINISTRATIVE
Administrative support for the Committee will be provided by the Technical Activities Department and includes agenda preparation; minute taking, including distribution and follow-up of action items; data gathering and analysis; meeting coordination (including setting up teleconferences); subject matter expert and strategic analysis.

L.     CHANGES TO CHARTER

Changes to this Charter must conform with IEEE Bylaws and shall be approved by TAB.

As approved by TAB November 2007

 TAB MAGAZINES COMMITTEE CHARTER

A. GENERAL

The TAB Magazines Committee reports to, and is a Standing Committee of, the TAB Periodicals Committee.

B. SCOPE

The TAB Magazines Committee serves as an advisory body to the TAB Periodicals Committee on all matters relating to IEEE Society/Council (S/C) sponsored Magazines.

C. FUNCTIONS

The TAB Magazines Committee shall:

1. Assist the TAB Periodicals Committee in evaluating proposals for new S/C Magazines by reviewing all such proposals and making recommendations to the TAB Periodicals Committee.
2. Assist the TAB Periodicals Committee in the evaluation of S/C sponsored Magazines and recommend appropriate action to the TAB Periodicals Committee to ensure that adequate standards are maintained.
3. Be cognizant of IEEE policies and procedures as they relate to S/C Magazines and advise the TAB Periodicals Committee of issues relating to S/C Magazine operations.
4. Assume other responsibilities related to S/C Magazines with which it may be charged by the TAB Periodicals Committee in furtherance of its functions.

D. COMPOSITION

The TAB Magazines Committee shall consist of the following members:

Voting Members:
- Committee Chair
- Editors-in-Chief (EICs) from all TAB and S/C magazine publications

Non Voting Members:
- None

E. MEMBERSHIP REQUIREMENTS

Voting members of the Committee shall be IEEE members holding a grade of Graduate Student Member, Member, Senior Member or Fellow grade.

F. APPOINTMENTS AND TERMS OF OFFICE

1. The Committee Chair is appointed by the TAB Periodicals Committee Chair.
2. The Chair may appoint a Vice-Chair from among the voting members of the Committee.
3. The current Editors-in-Chief (EICs) from all TAB and S/C magazine publications.
4. All voting members shall serve a one-year term, with reappointment permissible.

G. VACANCIES

If vacancies occur, they shall be filled using the methodology originally used to fill that position as noted in Section F.

H. COMMITTEES REPORTING TO THE TAB MAGAZINES COMMITTEE

1. Standing Committees
There are no Standing Committees reporting to the TAB Magazines Committee.
2. Ad Hoc Committees
An Ad Hoc Committee may be appointed to address a specific issue
The scope, membership, source of funding, and expected duration of each such Ad Hoc Committee shall be specified at the time of appointment.
The activities of an Ad Hoc Committee are expected to be completed by the end of the calendar year of the Committee’s formation, at which time the Ad Hoc Committee shall terminate. Ad Hoc Committee term extensions in increments of one calendar year or less may be made by the appointing authority, the Vice President-Technical Activities, or Vice President-Elect, Technical Activities, as applicable.

I. MEETINGS

1. The Committee does not have formal in-person meetings but shall provide a summary report of committee activities to the Chair of TAB Periodicals Committee prior to each TAB meeting. Interim reports should be provided as directed.
2. Electronic mail and the IEEE Virtual Community may be used for the transaction of business.
3. A majority of the voting members of the Committee shall constitute a quorum.
4. Voting shall be conducted in accordance with Robert’s Rules of Order.  The Committee Chair shall have no vote except if the vote is by secret ballot or unless the Chair's vote can change the outcome of the vote.
5. The business of the ad hoc committees shall normally be accomplished by electronic mail, phone, FAX, virtual community, etc.

J. REPORTS

1. The Committee Chair will provide a brief report, outlining the committee activities transacted in between meetings, to the Chair of TAB Periodicals Committee prior to each TAB meeting.
2. Interim reports should be provided as directed.

K. FINANCIAL AND ADMINISTRATIVE SUPPORT

FINANCIAL
S/C representatives to the Committee will be supported financially by their respective S/C in accordance with its reimbursement policies.

ADMINISTRATIVE
The Committee normally provides its own administrative support.

L. CHANGES TO CHARTER

Changes to this Charter must conform with IEEE governing documents and shall be approved by TAB.

As approved by TAB November 2007

 TAB NEWSLETTERS COMMITTEE CHARTER

A. GENERAL

The TAB Newsletters Committee reports to, and is a Standing Committee of, the TAB Periodicals Committee.

B. SCOPE

The TAB Newsletters Committee serves as an advisory body to the TAB Periodicals Committee on all matters relating to IEEE Society/Council (S/C) sponsored Newsletters.

C. FUNCTIONS

The TAB Newsletters Committee shall:

1. Assist the TAB Periodicals Committee in evaluating proposals for new S/C Newsletters by reviewing all such proposals and making recommendations to the TAB Periodicals Committee, with the exception of financial aspects.
2. Provide to the TAB Periodicals Committee, upon request, evaluations of S/C sponsored Newsletters and recommend appropriate action to the TAB Periodicals Committee to ensure that adequate standards are maintained.
3. Be cognizant of IEEE policies and procedures relating to S/C Newsletters and advise the TAB Periodicals Committee of issues relating to S/C Newsletter operations.
4. Assume other responsibilities related to Newsletters with which it may be charged by the TAB Periodicals Committee in furtherance of its functions.

D. COMPOSITION

The TAB Newsletters Committee shall consist of the following members:

Voting Members:
- Committee Chair
- Editors of all S/C Newsletters

Non Voting Members:
- None