IEEE Technical Activities Board Operations Manual

JOINT STANDING COMMITTEES

Listed in alphabetical order
Conference Publications Committee
IEEE CONFERENCES COMMITTEE
MGA GOLD Committee
TAB Awards and Recognition Committee
TAB Ethics Conflict Resolution Committee
TAB Finance Committee
TAB Magazines Committee
TAB MANAGEMENT COMMITTEE
TAB New Technology Directions Committee
TAB Newsletters Committee
TAB NOMINATIONS AND APPOINTMENTS COMMITTEE
TAB PERIODICALS COMMITTEE
TAB Periodicals Packages Committee
TAB Periodicals Review and Advisory Committee
TAB Society Review Committee
TAB STRATEGIC PLANNING COMMITTEE
TAB Transactions Committee
TAB/PSPB PRODUCTS AND SERVICES COMMITTEE

A.      GENERAL

The TAB Management Committee reports to, and is a Standing Committee of, the IEEE Technical Activities Board (TAB).

B.      SCOPE

The TAB Management Committee is an implementation oversight body. The TAB Management Committee acts on behalf of TAB between TAB meetings, however, any such actions taken by the committee are subject to ratification by TAB at its next meeting.

C.      FUNCTIONS

The TAB Management Committee shall:

1.   Monitor and review TAD resources, activities and facilities through reports by the Managing Director, Technical Activities.
2.   Coordinate and monitor, as necessary, the activities and directions of all TAB Management Committee standing committees and Ad Hoc Committees and keep track of the significant activities of other IEEE Committees important to TAB.
3.   Recommend actions based on Committee and Managing Director reports, define the expectations from the TAB Management Committee, and communicate these to the relevant Committee or TAB.
4.   Receive from the TAB Society Review Committee the five-year review reports of each S/C and the three-year review reports of all committees and task forces, and take appropriate action.
5.   Monitor the health of all Societies and Councils and initiate corrective action, if necessary.
6.   Monitor provisional Societies and Councils.
7.   Monitor the results of the TAB/MGAB Visits Program. Provide direction to the program regarding the purpose and objectives to be achieved by the visits.
8.   Review and coordinate agendas for all TAB meetings.
9.   Evaluate proposals submitted to TAB by individuals or other Organizational Units.
10.  Provide recommendation to TAB helping to fulfill its Mission (through studying and submitting proposals, alternatives, and appropriate metrics).
11.  Work with TAD staff to fulfill required administrative matters and recommend actions to TAB.

D.      COMPOSITION

The TAB Management Committee shall consist of the following members:

Voting Members

• Vice President, Technical Activities
• Vice President-Elect, Technical Activities
• Immediate Past Vice President, Technical Activities
• Three (3) Members-at-Large
• Chair, TAB Society Review Committee
• TAB Treasurer

Non-Voting Members

• TAB Secretary or designee

E.      MEMBERSHIP REQUIREMENTS

1.   The three (3) Members-at-Large shall be current or past S/C Presidents or current or past Division Directors.
2.   All voting members of the Committee shall be IEEE members holding a grade of Graduate Student Member, Member, Senior Member or Fellow grade.

F.      APPOINTMENTS AND TERMS OF OFFICE

The three (3) Members-at-Large are appointed during a TAB Meeting and shall serve three-year staggered terms with re-appointment permissible for two consecutive terms or a maximum of six years.

G.      VACANCIES

1.   In the event of the incapacity or absence of the Chair, the  Vice President-Elect, Technical Activities shall serve.
2.   If other vacancies occur, they are filled using the methodology originally used to fill that position as noted in Section F.

H.      COMMITTEES REPORTING TO THE TAB MANAGEMENT COMMITTEE

The following Committees shall report to the TAB Management Committee:

1.   Standing Committees
- TAB Awards and Recognition Committee
- TAB Ethics and Conflict Resolution Committee
- TAB Finance Committee
- TAB Society Review Committee

2.   Ad Hoc Committees
An Ad Hoc Committee may be appointed to address a specific issue.
The scope, membership, source of funding, and expected duration of each such Ad Hoc Committee shall be specified at the time of appointment.
The activities of an Ad Hoc Committee are expected to be completed by the end of the calendar year of the Committee’s formation, at which time the Ad Hoc Committee shall terminate. Ad Hoc Committee term extensions in increments of one calendar year or less may be made by the appointing authority, the Vice President-Technical Activities, or Vice President-Elect, Technical Activities, as applicable.

I.     MEETINGS

1.   The Committee meets a minimum of three (3) times per year.
2.   Electronic mail, teleconference and other non face-to-face means may be utilized for the transaction of business and for the conduct of interim meetings as called by the Committee Chair.
3.   A majority of the voting members of the Committee shall constitute a quorum. 
4.   The proportion of votes of the members of the TAB Management Committee that shall be necessary for the transaction of any item of business shall be the same as the proportion applicable to the Technical Activities Board for the same item of business.
5.   Voting shall be conducted in accordance with Robert’s Rules of Order.   The Committee Chair shall have no vote except if the vote is by secret ballot or unless the Chair's vote can change the outcome of the vote.
6.   The business of the ad hoc committees shall normally be accomplished by electronic mail, phone, FAX, virtual community, etc.

J.     REPORTS

The Committee Chair shall provide a verbal report to TAB during each OU series of meetings, outlining the committee activities transacted.

K.      FINANCIAL AND ADMINISTRATIVE SUPPORT

FINANCIAL
This committee will be funded by TAB. The Committee Chair shall have the responsibility for these funds to ensure reasonable activities of the Committee while maintaining its budget.

ADMINISTRATIVE
The principal staff support for the Committee is provided by the Technical Activities Department and includes preparing agendas and minutes, meeting coordination and consultation on TAB issues.

L.      CHANGES TO CHARTER

      Changes to this Charter must conform with IEEE governing documents and shall be approved by TAB.

As approved by TAB February 2009

 TAB AWARDS AND RECOGNITION COMMITTEE CHARTER

A.      GENERAL

The TAB Awards and Recognition Committee (TABARC) reports to, and is a Standing Committee of, the TAB Management Committee.

B.      SCOPE

The TAB Awards and Recognition Committee oversees the TAB and Society/Council (S/C) Awards Programs.

C.      FUNCTIONS

The TAB Awards and Recognition Committee shall:

1.   Make recommendations related to the TAB and S/C Awards Programs.
2.   Consider proposals to establish, revise or discontinue S/C Awards.
3.   Monitor compliance with IEEE policy and procedures related to the awards programs.

D.      COMPOSITION

The TAB Awards and Recognition Committee shall consist of the following members:

Voting Members:

• Committee Chair
• One (1) representative from each of the ten (10) IEEE Divisions
• Chair, Awards Planning and Policy Committee of the IEEE Awards Board

Non‑Voting Members:

• S/C Corresponding Members (Each S/C President may appoint a corresponding member. They will receive all announcements and other documentation that is distributed to other Committee members, but do not attend regular Committee meetings.)

E.      MEMBERSHIP REQUIREMENTS

Voting members of the Committee shall be IEEE members holding a grade of Graduate Student Member, Member, Senior Member or Fellow grade.

F.      APPOINTMENTS AND TERMS OF OFFICE

1. The Committee Chair, appointed by the Vice President, Technical Activities, shall serve a one-year term, with reappointment permissible.
2. The Chair may appoint a Vice-Chair from among the voting members of the Committee.
3. One (1) representative from each of the ten (10) IEEE Divisions, appointed by the corresponding Division Director.  They shall serve a one-year term, with reappointment permissible.

G.      VACANCIES

If vacancies occur, they shall be filled using the methodology originally used to fill that position as noted in Section F.
     
H.      COMMITTEES REPORTING TO THE TAB AWARDS AND RECOGNITION COMMITTEE

1.   Standing Committees
There are no Standing Committees reporting to the TAB Awards and Recognition Committee
2.   Ad Hoc Committees
An Ad Hoc Committee may be appointed to address a specific issue
The scope, membership, source of funding, and expected duration of each such Ad Hoc Committee shall be specified at the time of appointment.
The activities of an Ad Hoc Committee are expected to be completed by the end of the calendar year of the Committee’s formation, at which time the Ad Hoc Committee shall terminate. Ad Hoc Committee term extensions in increments of one calendar year or less may be made by the appointing authority, the Vice President-Technical Activities, or Vice President-Elect, Technical Activities, as applicable.

I.       MEETINGS

1.   Electronic mail, teleconference and other non face-to-face means may be utilized for the transaction of business and for the conduct of interim meetings as called by the Chair.
2.   A majority of the voting members of the Committee shall constitute a quorum. 
3.   Voting shall be conducted in accordance with Robert’s Rules of Order.   The Committee Chair shall have no vote except if the vote is by secret ballot or unless the Chair's vote can change the outcome of the vote.
4.  The business of the ad hoc committees shall normally be accomplished by electronic mail, phone, FAX, virtual community, etc.

J.       REPORTS

The Committee Chair will provide the proposed revisions of S/C awards to the TAB Chair prior to each TAB meeting. Interim reports should be provided as directed.

K.     FINANCIAL AND ADMINISTRATIVE SUPPORT

FINANCIAL
The Committee normally conducts business through correspondence and teleconference.  Travel reimbursement shall be available to the Committee Chair on an "as required” basis. Travel reimbursements for other Committee members shall not normally be available.

ADMINISTRATIVE
Administrative support for the Committee will be provided by the Technical Activities Department.

L.      CHANGES TO CHARTER

Changes to this Charter must conform with IEEE governing documents and shall be approved by TAB.

A.      GENERAL

The TAB Ethics and Conflict Resolution Committee reports to, and is a Standing Committee of, the TAB Management Committee.

B.      SCOPE

The principal mission of the TAB Ethics and Conflict Resolution Committee is as a member-driven forum to provide advice and assistance in matters presenting ethical questions and disputes.

C.      FUNCTIONS

      The TAB Ethics and Conflict Resolution Committee shall:
1.   Respond to requests for assistance from Societies, Technical Councils and organizations units of the Technical Activities Board.
2.   Provide a neutral process for framing issues regarding ethical questions or disputes.
3.   Provide a neutral process for discussion and exchange of viewpoints by all concerned parties.
4.   Provide a neutral process for questions involving the definition and identification of conflicts of interest within S/C activities.
5.   Provide guidance on potential revisions to S/C constitutions and bylaws to enable more transparent and effective governance.
6.   Provide timely and responsive support to the TAB community within an efficient and collegial framework.

D.      COMPOSITION

The TAB Ethics and Conflict Resolution Committee shall consist of the following members:

 Voting Members:

• Committee Chair
• Two (2) Members-at-Large

Non‑Voting Members:

• None

E.      MEMBERSHIP REQUIREMENTS

All members of the Committee shall be IEEE members holding a grade of Graduate Student Member, Member, Senior Member or Fellow Grade.

F.      APPOINTMENTS AND TERMS OF OFFICE

1. The Committee Chair shall be appointed by the Vice President, Technical Activities and shall serve a one-year term. Reappointment is permissible, for a maximum of three (3) terms.
2. The Chair may appoint a Vice-Chair from among the voting members of the Committee.
3. The Members-at-Large shall be appointed by the Vice President, Technical Activities, upon the recommendation of the Committee Chair, and shall serve a one-year term.  Reappointment is permissible, for a maximum of three (3) terms.

G.      VACANCIES 

If vacancies occur, they are filled using the methodology originally used to fill that position as noted in Section F.

H.      COMMITTEES REPORTING TO THE TAB ETHICS AND CONFLICT RESOLUTION COMMITTEE

1.   Standing Committees
There are no Standing Committees reporting to the TAB Ethics and Conflict Resolution Committee.
2.   Ad Hoc Committees
An Ad Hoc Committee may be appointed to address a specific issue.
The scope, membership, source of funding, and expected duration of each such Ad Hoc Committee shall be specified at the time of appointment.
The activities of an Ad Hoc Committee are expected to be completed by the end of the calendar year of the Committee’s formation, at which time the Ad Hoc Committee shall terminate. Ad Hoc Committee term extensions in increments of one calendar year or less may be made by the appointing authority, the Vice President-Technical Activities, or Vice President-Elect, Technical Activities, as applicable.

I.       MEETINGS
     
1.   The committee does not have formal in-person meetings.
2.   Electronic mail, teleconference and other non face-to-face means may be utilized for the transaction of business and for the conduct of interim meetings as called by the Chair.
3.   A majority of the voting members of the Committee shall constitute a quorum. 
4.   Voting shall be conducted in accordance with Robert’s Rules of Order.  Voting shall be conducted in accordance with Robert’s Rules of Order.   The Committee Chair shall have no vote except if the vote is by secret ballot or unless the Chair's vote can change the outcome of the vote.
5.  The business of the ad hoc committees shall normally be accomplished by electronic mail, phone, FAX, virtual community, etc.

J.       REPORTS

1.   The TAB New Ethics and Conflict Resolution Committee will produce reports on its activities as appropriate, but not less than once per year.  These reports are forwarded to TAB Management Committee and TAB.
2.   The Committee will provide any reports deemed necessary by the TAB Management Committee.

K.      FINANCIAL AND ADMINISTRATIVE SUPPORT

FINANCIAL
The principal financial support for the TAB Ethics and Conflict Resolution Committee shall be provided through the TAB VP Discretionary Fund.    

ADMINISTRATIVE
Administrative support for the Committee will be provided by the Technical Activities Department.
     
L.      CHANGES TO CHARTER

 TAB FINANCE COMMITTEE CHARTER

A.  GENERAL

The TAB Finance Committee reports to, and is a Standing Committee of, the TAB Management Committee.

B.   SCOPE

The TAB Finance Committee serves as an oversight and advisory body. The Committee shall establish financial goals and procedures for the operations of TAB, develop and implement the TAB budget development process, and project and monitor the financial performance of technical activities.  The TAB Finance Committee is responsible for making recommendations on all financial matters to the TAB Management Committee and for keeping the Committee fully informed on all financial issues.

C.         FUNCTIONS
     
The TAB Finance Committee shall:
     
1.   Develop the TAB annual budget.
2.   Review Society/Council (S/C) annual budgets and recommend approval.
3.   Review financial performance of TAB organizational units and monitor the performance of the overall TAB budget.
4.   Formulate financial goals and procedures for TAB and S/C operations.
5.   Develop financial projections for TAB and S/C operations.
6.   Review financial audits of TAB operations.
7.   Review publication and administration rates charged to S/C for IEEE services and recommend approval.
8.   Review subscription rates for packaged products and recommend approval.
9.   Review IEEE wide financial decisions that impacts TAB and S/C finances and provide relevant information to S/Cs.
10.  Review and endorse the financial aspects of new periodicals proposals.
11.  Maintain the TAB Finance Manual.
12.  Review S/C fees and member and non-member periodical prices and recommend approval.
13.  Report at each TAB meeting a summary review of the TAB financial status including projections of income and expenses relative to the budget, and of trends in expenses and income compared to actual data for the previous budget year period.  The TAB Finance Committee Chair shall be responsible for communicating the overall TAB financial status to the S/C Presidents.

D.   COMPOSITION

The TAB Finance Committee shall consist of the following members:
  
Voting Members

• TAB Treasurer, who serves as the Committee Chair
• Past Committee Chair
• TAB Periodicals Committee Chair
• TAB/PSPB Products & Services Committee Chair
• Two (2) Members-at-Large
• Two (2) present or past S/C Presidents

Non‑Voting Members

• TAB Secretary (or designee)
• IEEE Publication Services and Products Board (PSPB) Finance Committee Chair
• S/C Corresponding Members. (Each S/C President may appoint a corresponding member. They will receive all announcements and other documentation that is distributed to other Committee members, but do not attend regular Committee meetings.)
  

E.   MEMBERSHIP REQUIREMENTS
     
      Voting members of the Committee shall be IEEE members holding a grade of Graduate Student Member, Member, Senior Member or Fellow grade.

F.   APPOINTMENTS AND TERMS OF OFFICE

1.   The TAB Treasurer is appointed by the Vice President, Technical Activities with the advice of the TAB Nominations and Appointments Committee and shall serve a two-year term, with reappointment permissible for a maximum tenure of three (3) terms.  As TAB Treasurer they shall serve as the TAB Finance Committee Chair, who is a voting member of TAB, the TAB Management Committee, and the IEEE Finance Committee.
2.   The Chair may appoint a Vice-Chair from among the voting members of the Committee.
3.   The Past Committee Chair, shall serve a two-year term to coincide with the sitting Chair’s tenure.
4.   The Chairs of the TAB Periodicals Committee and TAB/PSPB Products & Services Committee shall serve two-year terms to coincide with their committee chairmanship.
5.   The two (2) Members-at-Large are appointed by the Committee Chair and shall serve two-year staggered terms, with reappointment permissible for a maximum of three (3) terms.
6.   The two (2) S/C Presidents are appointed during the Presidents’ Forum and shall serve two-year staggered terms, with reappointment permissible for a maximum of three (3) terms.

G.   VACANCIES

1.   In the event of the incapacity of the Chair, the most recent Past Chair shall serve as Acting Chair until a successor is appointed.  The Acting Chair shall notify the TAB Chair in a timely manner and continue to serve until further directed. 
2.   If other vacancies occur, they shall be filled using the methodology originally used to fill that position as noted in Section F. The replacement will serve for the remainder of the original term.

H.   COMMITTEES REPORTING TO THE TAB FINANCE COMMITTEE  

1.   Standing Committees
There are no Standing Committees reporting to the TAB Finance Committee.
2.   Ad Hoc Committees
An Ad Hoc Committee may be appointed to address a specific issue.
The scope, membership, source of funding, and expected duration of each such Ad Hoc Committee shall be specified at the time of appointment.
The activities of an Ad Hoc Committee are expected to be completed by the end of the calendar year of the Committee’s formation, at which time the Ad Hoc Committee shall terminate. Ad Hoc Committee term extensions in increments of one calendar year or less may be made by the appointing authority, the Vice President-Technical Activities, or Vice President-Elect, Technical Activities, as applicable.

I.    MEETINGS

1.   The Committee meets a minimum of three (3) times a year. 
2.   Electronic mail, teleconference and other non face-to-face means may be utilized for the transaction of business and for the conduct of interim meetings as called by the Chair.
3.   A majority of the voting members of the Committee shall constitute a quorum.
4.   Voting shall be conducted in accordance with Robert’s Rules of Order. The Committee Chair shall have no vote  except if the vote is by secret ballot or unless the Chair's vote can change the outcome of the vote. 
5.  The business of the ad hoc committees shall normally be accomplished by electronic mail, phone, FAX, virtual community, etc.

J. REPORTS

1.   The Committee Chair will provide a brief report, outlining the committee activities transacted in between meetings, to the TAB Chair prior to each TAB Management Committee meeting.
2.   The Committee Chair will provide a Treasurer’s Report to the TAB Chair and the TAB Management Committee prior to each TAB meeting.

K. FINANCIAL AND ADMINISTRATIVE SUPPORT

FINANCIAL
The principal financial support for the TAB Finance Committee shall be provided through the normal budgetary processes of the Technical Activities Board. 

ADMINISTRATIVE
Administrative support for the Committee will be provided by the Technical Activities Department and includes agenda preparation, minute taking, distribution and follow-up of action items, data gathering and analysis, subject matter expert and strategic analysis.

L.   CHANGES TO CHARTER
     
Changes to this Charter must conform with IEEE governing documents and shall be approved by TAB.

A. GENERAL

The TAB Society Review Committee reports to, and is a Standing Committee of, the TAB Management Committee.

• Committee Chair
• Up to six (6) members

• None

E.  MEMBERSHIP REQUIREMENTS

Voting members of the Committee shall be IEEE members holding a grade of Graduate Student Member, Member, Senior Member or Fellow grade.

F.  APPOINTMENTS AND TERMS OF OFFICE

1. The Committee Chair shall be appointed by the Chair-Elect, Technical Activities and shall serve a two-year term, with reappointment permissible.  The Chair shall also serve as a voting member of the TAB Management Committee.
2. The Chair may appoint a Vice-Chair from among the voting members of the Committee.
3. The committee members shall be appointed by the TAB Society Review Committee Chair with concurrence of the Vice President, Technical Activities and they shall serve staggered three‑year terms.

G.  VACANCIES

If vacancies occur, they shall be filled using the methodology originally used to fill that position as noted in Section F.  The replacement will serve for the remainder of the original term.

H.  COMMITTEES REPORTING TO THE TAB SOCIETY REVIEW COMMITTEE

1.   Standing Committees
There are no standing committees reporting directly to the TAB Society Review Committee.
2.   Ad Hoc Committees
An Ad Hoc Committee may be appointed to address a specific issue.The scope, membership, source of funding, and expected duration of each such Ad Hoc Committee shall be specified at the time of appointment.
The activities of an Ad Hoc Committee are expected to be completed by the end of the calendar year of the Committee’s formation, at which time the Ad Hoc Committee shall terminate. Ad Hoc Committee term extensions in increments of one calendar year or less may be made by the appointing authority, the Vice President-Technical Activities, or Vice President-Elect, Technical Activities, as applicable.

I.    MEETINGS

1. The Committee meets a minimum of three (3) times each year, and shall conduct reviews of Societies, Councils, and Committees in compliance with the Schedule published as required by Paragraph C.2. above.
2.   Electronic mail, teleconference and other non face-to-face means may be utilized for the transaction of business and for the conduct of interim meetings as called by the Chair.
3.   A majority of the voting members of the Committee shall constitute a quorum. 
4.   Voting shall be conducted in accordance with Robert’s Rules of Order.  The Committee Chair shall have no vote except if the vote is by secret ballot or unless the Chair's vote can change the outcome of the vote.
5.  The business of the ad hoc committees shall normally be accomplished by electronic mail, phone, FAX, virtual community, etc.

J.    FINANCIAL AND ADMINISTRATIVE SUPPORT

FINANICIAL

This committee will be funded by TAB.  The Committee Chair shall have responsibility for these funds to ensure reasonable activities of the Committee while maintaining its budget.

ADMINISTRATIVE

Administrative support for the Committee will be provided by the Technical Activities Department and includes: Meeting coordination (including setting up teleconferences); assist Chair with review reports by contacting and reminding Society/ Council of review; follow timeline to assure all reports are sent to the TAB Strategic Planning Committee and TAB in a timely manner; assist Chair with scheduling of reviews for each meeting series; alias maintenance and updating website as needed and assist Chair with template and schedule revisions.

K.  REPORTS

1.   The Committee shall provide a draft report of its findings and recommendations to the reviewed organizational unit for its comments preferably within 30 days of the review. The reviewed organizational unit will have 30 days to respond with their comments. Any inconsistencies should be resolved within the next 30 days. The cycle should not exceed 90 days.
2.   The final report with its Findings and Recommendations will be forwarded to the Chair of the TAB Management Committee and the Chair of the Technical Activities Board (for approval).
3.   The Committee shall provide an update on committee activities to the TAB Management Committee Chair and TAB Chair, prior to each of their meetings.
4.   The Committee shall also provide a report at the November TAB meeting on any recommended scope or organizational changes.

L.  CHANGES TO CHARTER

Changes to this charter must conform with IEEE governing documents and shall be approved by TAB.

A. GENERAL

The IEEE Conferences Committee is a standing committee of the IEEE Board of Directors (BoD) and is assigned for administrative and operational support to the IEEE Technical Activities Board (TAB).

B. SCOPE

1. The IEEE Conferences Committee formulates and recommends strategies and policies for IEEE conferences and provides oversight for conference related activities. The oversight responsibility applies to the Technical Activities Department (TAD) Conference Services, IEEE Meetings and Conference Management Services, IEEE Conference Database Search and responsibility for the IEEE Conferences Organization Manual. The Committee makes recommendations on conferences to the IEEE Board of Directors for possible action; monitors compliance and recommends changes to the IEEE Bylaws and IEEE Policies related to conferences.

2. The term "conferences" shall encompass all technical or professional meetings that have a budgeted income or expense of greater than twenty five thousand U.S. dollars. Conferences shall include symposia, workshops, short courses, expositions, Conventions, and/or Tutorials.

C. FUNCTIONS

The IEEE Conferences Committee shall:

1. Monitor the IEEE Bylaws, and Policies relating to conferences and recommend changes as necessary.
2. Develop policies and procedures for the guidance of IEEE organizational units, to help assure the proper conduct of conferences including but not limited to financial and legal aspects.
3. Recommend guidelines for use by organizational units regarding review and reporting procedures for conferences.
4. Provide review, assessment and recommendations to the IEEE organizational units concerning proposed changes in meeting organization and scheduling.
5. Provide recommendations with regard to scheduling conflicts or other meeting related differences among IEEE Boards, Societies, Technical Councils, Regions, Sections, Chapters and other IEEE entities.
6. Review TAD Conference Services and IEEE Meetings and Conference Management activities and make recommendations concerning their modification, addition or viability.
7. Through TAD Conference Services and IEEE Meetings and Conference Management Services assist IEEE entities in the development and organization of conferences by providing information on current IEEE policies and procedures and guidance materials including: conferences organization and management; financial documentation; management agreements; security measures; conference manual development and publication; audit and tax procedure instructions; public and industry relations guidelines; publicity procedures; awards; special segments; and treatment of VIPs and dignitaries.
8. Interface with IEEE organizational units to collect input for the IEEE Conferences Organization Manual and the IEEE Conference Database Search and deal with issues and practices that relate to all IEEE conferences. Examples of the latter include policy and procedures, finance, publication, and publicity.
9. Assume such other responsibilities with which it may be charged by the IEEE Board of Directors in the furtherance of its function.
10. Recommend guidelines and monitor compliance regarding conferences co-sponsored by, or run in cooperation or technical co-sponsor with, non-IEEE entities.

D. COMPOSITION

The IEEE Conferences Committee shall consist of the following:

Voting Members

• Committee Chair
• Past Chair
• Ten members, as specified in section F below

      Non-Voting Members

• MGAB Secretary
• TAB Secretary

E. MEMBERSHIP REQUIREMENTS

1.   All voting members of the Committee shall be IEEE members of Graduate Student Member, Member, Senior Member or Fellow grade.
2.   All voting members shall have demonstrated conference management experience.

F.   APPOINTMENTS AND TERMS OF OFFICE

1. The Committee Chair shall be appointed by the IEEE Board of Directors upon recommendation of TAB for a two-year term with reappointment permissible for one additional term. The total length of service on the committee for those individuals having served as Chair shall not exceed seven (7) years.  The recommendation by TAB, shall be by a majority vote of those present and voting, the candidate recommended shall be selected from a slate prepared by the TAB Nominations and Appointments Committee.  It is preferable that candidates included on the slate shall have served on the IEEE Conferences Committee for at least one year.
2. One (1) member appointed by each of the Chairs of the Educational Activities Board (EAB), Publication Services and Products Board (PSPB), Standards Association (SA), and IEEE-USA.
3. Two (2) members appointed by the Chair of the Member and Geographic Activities Board (MGAB)
4. Four (4) members appointed by the Chair of the Technical Activities Board (TAB), on the recommendation of the Division Directors, one of whom shall be a member of the Conference Publications Committee.
5. The Chair may appoint a Vice-Chair from among the voting members of the Committee.
6. The Committee Chair shall appoint a member of the Committee to serve for a period of one (1) year as Liaison Representative to the MGAB Regional Conferences Committee in order to effectively coordinate joint activities.
7. The members appointed by the Chairs of EAB, PSPB, MGAB, SA, TAB and IEEE-USA shall serve one-year terms, with reappointment permissible for two (2) additional terms.

G. VACANCIES

1.   In the event of the incapacity of the Chair, the Past Chair shall serve as Acting Chair of the IEEE Conferences Committee.
2.   If other vacancies occur, they are filled using the methodology originally used to fill that position as noted in Section F.

H. COMMITTEES REPORTING TO THE IEEE CONFERENCES COMMITTEE

Reporting to the IEEE Conferences Committee shall be the following Committees:

1.   Standing Committees
There are no standing committees reporting to the IEEE Conferences Committee.

2.   Ad Hoc Committee
An ad hoc committee may be appointed to address a specific issue or activity.
The scope, membership, source of funding, and expected duration of each such ad hoc committee shall be specified at the time of appointment.
The activities of an ad hoc committee are expected to be completed by the end of the calendar year of the ad hoc committee’s formation, at which time the ad hoc committee shall terminate.

I. MEETINGS

1. The Committee shall normally meet three (3) times a year.
2. Electronic mail, teleconferences and other non non-face-to-face means of meeting may be utilized for the transaction of business and for the conduct of interim meetings as called by the Chair.
3. A majority of the voting members of the Committee shall constitute a quorum.  Voting shall be conducted in accordance with Robert’s Rules of Order. The Committee Chair shall have no vote except if the vote is by secret ballot or unless the Chair's vote can change the outcome of the vote.
4. The business of the ad hoc committees shall normally be accomplished by electronic mail, phone, FAX, virtual community, etc.

J. REPORTS

The Committee Chair shall provide a highlight report to the Technical Activities Board at each of its three (3) annual meetings and shall provide additional reports as requested by the Technical Activities Board Chair, and as requested by the IEEE Board of Directors.

K.  FINANCIAL AND ADMINISTRATIVE SUPPORT

FINANCIAL
The Committee shall be funded by TAB.  When the Committee meetings are scheduled in conjunction with IEEE organizational unit (OU) series meetings, those attending shall have their expenses covered by their respective OUs. 
     
ADMINISTRATIVE
The principal staff support for the Committee is provided by the Technical Activities Department and includes preparing agendas and minutes, meeting coordination and consultation on TAB issues.  Also included is the management of IEEE and IEEE-sponsored conferences.

L.   CHANGES TO CHARTER

Changes to this Charter shall be endorsed by EAB, MGAB, PSPB, SA, TAB and IEEE-USA and approved by the IEEE Board of Directors.

As Approved by the IEEE Board of Directors November 2007

A. GENERAL

The Committee shall report to the Member & Geographic Activities Board (MGAB) through the MGAB Member Engagement and Life Cycle Committee. Changes to this charter must be endorsed by the MGAB Member Engagement and Life Cycle Committee and approved by the MGAB and the Technical Activities Board.

B. SCOPE

To serve the interests of the members of the IEEE characterized as GOLD.

C. FUNCTIONS

1.0 The functions of the Committee shall consist of ensuring that GOLD activities are relevant to members and the Institute. Notably, the committee will:

1.1 Membership Development: Conceive, develop, and advocate IEEE GOLD-specific benefits and services to the appropriate IEEE units and at conferences, symposia and similar events.
1.2 Membership Development: Promote strategies to facilitate the transition from Student Member to higher grade and to work with the Student Activities Committee to achieve this goal. Also promote strategies to encourage the retention of GOLD members.
1.3 Promote and coordinate the establishment, support and support of GOLD Affinity Groups.
1.4 Advocate IEEE GOLD-specific benefits and services to the appropriate IEEE units and at conferences, symposia and similar events.
1.5 Encourage recognition of GOLD activities performed by individuals or units and promote GOLD awards at all levels.
1.6 Assist the development of volunteer leaders among GOLD members and promote their representation in appropriate IEEE organizational units.
1.7 Regional Activities: Promote and coordinate the establishment, support and sustainability of GOLD Affinity Groups.

2.0 The function of the Region GOLD Coordinator is to develop GOLD activities in his/her defined IEEE Region. Specifically, IEEE Region GOLD Coordinators will:

2.1 Encourage and help form GOLD Affinity Groups in their respective Regions by mentoring GOLD leaders, assisting in the establishment of GOLD Affinity Groups and maintaining communication links with GOLD leaders in their Regions.
2.2 Recruit leaders by working with the Regional Student Activities Committee to identify future GOLD leaders.
2.3 Act as a liaison between local GOLD members regionally and promote their activities to their Regional leadership.
2.4 Collect and forward information on best practices to the GOLD Committee.
2.5 Inform local GOLD members of IEEE (GOLD, MGAB, TAB, etc) meetings and encourage their attendance.
2.6 Promote participation in IEEE activities (e.g. conferences, Chapters, GOLD groups, etc.) to GOLD members at various events.
2.7 Provide reports to the respective Region Director and Region Committee on GOLD activities.

D. COMPOSITION

The Committee shall consist of the following members:

Voting Members
- Chair
- Immediate Past Chair
- Up to three (3) members appointed by the Vice President, Technical Activities
- Up to three (3) members appointed by the Vice Chair - Member Development
- Regions 1-10 GOLD Coordinators

The MGAB Chair, MGAB Secretary and MGAB Vice Chair – Member Development shall receive all announcements and other documentation that is distributed to the Committee, but their participation in committee activities is not required.

E. APPOINTMENTS, ELECTIONS AND TERMS OF OFFICE

1. The MGAB Vice Chair shall appoint the GOLD Chair.
2. Of the three (3) members appointed by the Vice President, Technical Activities, one should be a member from Regions 7-10, and one should be from Regions 1-6, one should may be a Society President or Division Director (or Society President Elect or Division Director Elect), At least two (2) of the three (3) members should be GOLD members.
3. Of the three (3) members appointed by the MGAB Vice Chair - Member Development, one should be a Region Director (or Region Director Elect), one should be a member from Regions 7-10, and one should be from Regions 1-6, one should be a Region Director (or Region Director Elect) Of the three, at least two should be members of the GOLD affinity group.
4. The respective Region's Directors shall appoint the Region GOLD Coordinators who shall serve terms consistent with their Region's Charter.

F. FINANCIAL AND ADMINISTRATIVE SUPPORT

1. The Technical Activities Board shall fund the three (3) TAB appointees.
2. The Regional Activities Board shall fund the three (3) MGAB appointees, the Past Chair of the Committee, and the Chair of the Committee.
4. The Regions shall fund their respective Region GOLD Coordinator for expenses incurred by attending the Committee meeting.
5. MGAB shall cover expenses incurred in the work of the Committee.
6. Administrative support for the Committee will be provided by the Regional Activities Department.

G. REPORTS

A report outlining business transacted shall be provided at each MGAB and TAB Meetings.  

H. ADMINISTRATION

Information regarding Committee Member eligibility, Committee Meetings, Voting Procedures, and Removal of a Member of a standing committee is shown in the MGA Operations Manual – Section 4.1 (MGAB Committees).

(Presented for information only from MGA Operations Manual)

D.     Meetings of MGAB Committees.
1.     Meetings shall occur at the call of the Chair. Provisions shall be made in the MGAB budget for expenses incurred in the work of all MGAB Committees.
2.      It is recommended that each MGAB Committee have one face-to-face meeting during the year and they should take place independently of MGAB and IEEE Board of Directors meeting series.
3.      A quorum shall be a majority of the voting members of the Committee.   Voting shall be by majority vote, provided a quorum is present.   The Chair shall have no vote unless the vote is by secret ballot or his/her vote can change the outcome. Robert’s Rules of Order (latest revision) shall be used to conduct business at meeting of the Committee.
4.      All MGAB Committees are encouraged to take advantage of electronic communication to conduct business. 
5.      The Committee may also meet and act upon the vote of its members via telecommunications equipment, where, in accordance with IEEE Bylaws, all parties participating in the meeting can hear each other at the same time.

E.      Appointments.  The voting members of MGAB Standing Committees appointed by individuals or committees, other than the Member and Geographic Activities Board, as specified in this Operations Manual, shall be annually submitted to the Member and Geographic Activities Board for affirmation.

F.      Vacancy. If vacancies occur, they are filled using the methodology originally used to fill that position. In the event of the incapacity of the Chair, the immediate Past Committee Chair shall serve as Acting Chair until such time as a successor has been identified.  In the event of the absence of the Chair, the immediate Past Committee Chair shall serve as Acting Chair or, if not available, the voting members of the Committee present, from amongst their own, shall select someone to so serve.

G.     Vote To Remove a Member of a MGAB Standing Committee.  A member of a MGAB Standing Committee may be removed as a member of that committee, with or without cause, by an affirmative vote of two-thirds of the members of  the appointing body present at the time of the vote, provided a quorum is present.

A.  GENERAL

The TAB Periodicals Committee is an administrative entity of, and reports to, the IEEE Technical Activities Board (TAB) and the IEEE Publication Services and Products Board (PSPB).

B.  SCOPE

      The TAB Periodicals Committee is a policy and operational procedure formulating body. The Committee has oversight responsibility for all matters relating to Society/Council (S/C) and other TAB entity periodicals.

C.  FUNCTIONS

The TAB Periodicals Committee shall:

1.  Facilitate TAB action on proposals for new S/C periodicals by reviewing all such proposals and making recommendations to TAB and the PSPB on all matters other than those relating to finance.
2.  Monitor the quality and timeliness of S/C sponsored periodicals and recommend appropriate action to TAB to ensure that adequate standards are maintained.
3.  Assist S/Cs in resolving any disagreements regarding overlapping fields of interest in S/C periodicals.
4.  Report to TAB important developments in Institute publication policies as they impact S/C periodicals.
5.  Advise TAB on proposed changes in Institute guidelines, policies and procedures concerning S/C periodicals.
6.  Assume other responsibilities related to publications with which it may be charged by TAB in furtherance of its functions.

D.      COMPOSITION  

The TAB Periodicals Committee shall consist of the following members:

Voting Members

• Committee Chair
• Immediate Past Chair of the Committee
• Eight (8) sitting Division Directors or S/C Presidents (or their designees)
• Up to three (3) additional members

• TAB Secretary
• Periodicals Product Manager
• S/C Corresponding Members. (Each S/C President may appoint a corresponding member. They shall receive all announcements and other documentation that is distributed to other Committee members, but do not attend regular Committee meetings.)

E.      MEMBERSHIP REQUIREMENTS

All voting members of the Committee shall be IEEE members holding a grade of Graduate Student Member, Member, Senior Member or Fellow grade.

F.      APPOINTMENTS AND TERMS OF OFFICE

1. The Committee Chair shall be appointed for a two‑year term by a majority vote of TAB from a slate of present or past Division Directors or S/C Presidents as prepared by the TAB Nominations and Appointments Committee. Nominees may be past or present Division Directors, S/C Presidents or past or present members of the Committee.
The Committee Chair shall serve as a voting member on TAB and the TAB Finance Committee.
Following this two-year term the Committee Chair becomes the Chair of the TAB Periodicals Review Committee for two (2) years.
2. The Chair may appoint a Vice-Chair from among the voting members of the Committee.
3. The Past Chair, who also serves a two-year term as the Chair of the TAB Periodicals Review Committee.
4. The eight (8) sitting Division Directors or S/C Presidents (or their designees) shall serve a two-year term starting 1 January, with reappointment permissible for a maximum tenure of four (4) years.  These eight (8) appointees, which could include newly elected Division Directors and S/C Presidents that would take office 1 January, shall be sitting Directors or Presidents and active members of TAB during their tenure on the Committee.  Each of the three (3) largest Societies may elect to be among the eight (8) appointees; otherwise the Division Directors' Forum shall attempt to establish the broadest S/C representation among these eight (8) appointees.  An appointed Division Director or S/C President may wish to designate a substitute representative. 5.   The three (3) additional voting members are appointed by the Committee Chair.  They shall serve a two-year term, with reappointment permissible.  Typically, these are the chairs of the TAB Magazines, Newsletters, and Transactions Committee; who are generally chosen from past or current EIC’s of the respective periodicals.  Note that it is possible that these roles can be played by (1) out of the (8) appointed via the procedure described under Item 4 above.
Early appointment of the committee members is strongly recommended for better familiarization prior to the official start of their committee role.  However, appointments may wait until the November Division Directors' Forum when the Directors select the eight (8) sitting Division Directors, or S/C Presidents, or designee’s.

G.      VACANCIES

If vacancies occur, they are filled using the methodology originally used to fill that position as noted in Section F.  The replacement shall serve for the remainder of the original term.

H.      COMMITTEES REPORTING TO THE TAB PERIODICALS COMMITTEE    

1.   Standing Committees

•  TAB Magazines Committee
•  TAB Newsletters Committee
• TAB Periodicals Review and Advisory Committee
• TAB Transactions Committee

2.   Ad Hoc Committees
An Ad Hoc Committee may be appointed to address a specific issue.
The scope, membership, source of funding, and expected duration of each such Ad Hoc Committee shall be specified at the time of appointment.
The activities of an Ad Hoc Committee are expected to be completed by the end of the calendar year of the Committee’s formation, at which time the Ad Hoc Committee shall terminate. Ad Hoc Committee term extensions in increments of one calendar year or less may be made by the appointing authority, the Vice President-Technical Activities, or Vice President-Elect, Technical Activities, as applicable.

I.      MEETINGS

1.   The Committee meets a minimum of three (3) times a year. 
2.   Electronic mail, teleconference and other non face-to-face means may be utilized for the transaction of business and for the conduct of interim meetings as called by the Chair.
3.   A majority of the voting members of the Committee shall constitute a quorum.
4.   Voting shall be conducted in accordance with Robert’s Rules of Order.  The Committee Chair shall have no vote except if the vote is by secret ballot or unless the Chair's vote can change the outcome of the vote.
5.  The business of the ad hoc committees shall normally be accomplished by electronic mail, phone, FAX, virtual community, etc.

J.      REPORTS

The TAB Periodicals Committee Chair shall provide a highlight report to TAB at each of its three annual meetings and shall provide additional reports as requested by the TAB Chair.

K.     FINANCIAL AND ADMINISTRATIVE SUPPORT

FINANCIAL
This committee shall be funded by TAB. The Committee Chair shall have responsibility for these funds to ensure reasonable activities of the Committee while maintaining its budget. Since the Committee meetings are normally scheduled to be in conjunction with IEEE Organizational Unit (OU) Series meetings, those attending shall have their personal expenses covered by their respective OUs.

ADMINISTRATIVE
Administrative support for the Committee shall be provided by the Technical Activities Department and includes agenda preparation; minute taking, including distribution and follow-up of action items; data gathering and analysis; meeting coordination (including setting up teleconferences); subject matter expert and strategic analysis.

L.     CHANGES TO CHARTER

Changes to this Charter must conform with IEEE Bylaws and shall be approved by TAB.

As approved by TAB February 2009

 TAB MAGAZINES COMMITTEE CHARTER

A. GENERAL

The TAB Magazines Committee reports to, and is a Standing Committee of, the TAB Periodicals Committee.

B. SCOPE

The TAB Magazines Committee serves as an advisory body to the TAB Periodicals Committee on all matters relating to IEEE Society/Council (S/C) sponsored Magazines.

C. FUNCTIONS

The TAB Magazines Committee shall:

1. Assist the TAB Periodicals Committee in evaluating proposals for new S/C Magazines by reviewing all such proposals and making recommendations to the TAB Periodicals Committee.
2. Assist the TAB Periodicals Committee in the evaluation of S/C sponsored Magazines and recommend appropriate action to the TAB Periodicals Committee to ensure that adequate standards are maintained.
3. Be cognizant of IEEE policies and procedures as they relate to S/C Magazines and advise the TAB Periodicals Committee of issues relating to S/C Magazine operations.
4. Assume other responsibilities related to S/C Magazines with which it may be charged by the TAB Periodicals Committee in furtherance of its functions.

D. COMPOSITION

The TAB Magazines Committee shall consist of the following members:

Voting Members:
- Committee Chair
- Editors-in-Chief (EICs) from all TAB and S/C magazine publications

Non Voting Members:
- None

E. MEMBERSHIP REQUIREMENTS

Voting members of the Committee shall be IEEE members holding a grade of Graduate Student Member, Member, Senior Member or Fellow grade.

F. APPOINTMENTS AND TERMS OF OFFICE

1. The Committee Chair is appointed by the TAB Periodicals Committee Chair.
2. The Chair may appoint a Vice-Chair from among the voting members of the Committee.
3. The current Editors-in-Chief (EICs) from all TAB and S/C magazine publications.
4. All voting members shall serve a one-year term, with reappointment permissible.

G. VACANCIES

If vacancies occur, they shall be filled using the methodology originally used to fill that position as noted in Section F.

H. COMMITTEES REPORTING TO THE TAB MAGAZINES COMMITTEE

1. Standing Committees
There are no Standing Committees reporting to the TAB Magazines Committee.
2. Ad Hoc Committees
An Ad Hoc Committee may be appointed to address a specific issue
The scope, membership, source of funding, and expected duration of each such Ad Hoc Committee shall be specified at the time of appointment.
The activities of an Ad Hoc Committee are expected to be completed by the end of the calendar year of the Committee’s formation, at which time the Ad Hoc Committee shall terminate. Ad Hoc Committee term extensions in increments of one calendar year or less may be made by the appointing authority, the Vice President-Technical Activities, or Vice President-Elect, Technical Activities, as applicable.

I. MEETINGS

1. The Committee does not have formal in-person meetings but shall provide a summary report of committee activities to the Chair of TAB Periodicals Committee prior to each TAB meeting. Interim reports should be provided as directed.
2. Electronic mail and the IEEE Virtual Community may be used for the transaction of business.
3. A majority of the voting members of the Committee shall constitute a quorum.
4. Voting shall be conducted in accordance with Robert’s Rules of Order.  The Committee Chair shall have no vote except if the vote is by secret ballot or unless the Chair's vote can change the outcome of the vote.
5. The business of the ad hoc committees shall normally be accomplished by electronic mail, phone, FAX, virtual community, etc.

J. REPORTS

1. The Committee Chair will provide a brief report, outlining the committee activities transacted in between meetings, to the Chair of TAB Periodicals Committee prior to each TAB meeting.
2. Interim reports should be provided as directed.

K. FINANCIAL AND ADMINISTRATIVE SUPPORT

FINANCIAL
S/C representatives to the Committee will be supported financially by their respective S/C in accordance with its reimbursement policies.

ADMINISTRATIVE
The Committee normally provides its own administrative support.

L. CHANGES TO CHARTER

Changes to this Charter must conform with IEEE governing documents and shall be approved by TAB.

As approved by TAB November 2007

 TAB NEWSLETTERS COMMITTEE CHARTER

A. GENERAL

The TAB Newsletters Committee reports to, and is a Standing Committee of, the TAB Periodicals Committee.

B. SCOPE

The TAB Newsletters Committee serves as an advisory body to the TAB Periodicals Committee on all matters relating to IEEE Society/Council (S/C) sponsored Newsletters.

C. FUNCTIONS

The TAB Newsletters Committee shall:

1. Assist the TAB Periodicals Committee in evaluating proposals for new S/C Newsletters by reviewing all such proposals and making recommendations to the TAB Periodicals Committee, with the exception of financial aspects.
2. Provide to the TAB Periodicals Committee, upon request, evaluations of S/C sponsored Newsletters and recommend appropriate action to the TAB Periodicals Committee to ensure that adequate standards are maintained.
3. Be cognizant of IEEE policies and procedures relating to S/C Newsletters and advise the TAB Periodicals Committee of issues relating to S/C Newsletter operations.
4. Assume other responsibilities related to Newsletters with which it may be charged by the TAB Periodicals Committee in furtherance of its functions.

D. COMPOSITION

The TAB Newsletters Committee shall consist of the following members:

Voting Members:
- Committee Chair
- Editors of all S/C Newsletters

Non Voting Members:
- None

E. MEMBERSHIP REQUIREMENTS

Voting members of the Committee shall be IEEE members holding a grade of Graduate Student Member, Member, Senior Member or Fellow grade.

F. APPOINTMENTS AND TERMS OF OFFICE

1. The Committee Chair is appointed by the TAB Periodicals Committee Chair.
2. The Chair may appoint a Vice-Chair from among the voting members of the Committee.
3. A representative from each TAB organizational unit that publishes a Newsletter, as appointed by the S/C President. Appointees should be knowledgeable in the publications area.
4. All voting members shall serve a one-year term, with reappointment permissible.

G. VACANCIES

If vacancies occur, they shall be filled using the methodology originally used to fill that position as noted in Section F.

H. COMMITTEES REPORTING TO THE TAB NEWSLETTERS COMMITTEE

1. Standing Committees
There are no Standing Committees reporting to the TAB Newsletter Committee.
2. Ad Hoc Committees
The Committee Chair may create Ad Hoc Committees to address specific issues or deal with special situations as deemed appropriate. The Chairs of such Ad Hoc Committees must be a member of the Committee and shall be appointed by the Committee Chair. These committees will expire at the end of the calendar year.

I. MEETINGS

1. The Committee does not have formal in-person meetings but shall provide a summary report of committee activities to the Chair of TAB Periodicals Committee prior to each TAB meeting.
2. Electronic mail and the IEEE Virtual Community may be used for the transaction of business.
3. A majority of the voting members of the Committee shall constitute a quorum.
4. Voting shall be conducted in accordance with Robert's Rules of Order. The Committee Chair shall have no vote except if the vote is by secret ballot or unless the Chair's vote can change the outcome of the vote.
5. The business of the ad hoc committees shall normally be accomplished by electronic mail, phone, FAX, virtual community, etc.

J. REPORTS

1. The Committee Chair will provide a brief report, outlining the committee activities transacted in between meetings, to the Chair of TAB Periodicals Committee prior to each TAB meeting.
2. Interim reports should be provided as directed.

K. FINANCIAL AND ADMINISTRATIVE SUPPORT

FINANCIAL
S/C representatives to the Committee will be supported financially by their respective S/C in accordance with its reimbursement policies.

ADMINISTRATIVE
The Committee normally provides its own administrative support.

L. CHANGES TO CHARTER

Changes to this Charter must conform with IEEE governing documents and shall be approved by TAB.

As approved by TAB November 2007

 TAB PERIODICALS REVIEW AND ADVISORY COMMITTEE CHARTER

A. GENERAL

The TAB Periodicals Review and Advisory Committee is a standing committee reporting to the TAB Periodicals Committee.

B. SCOPE

The TAB Periodicals Review and Advisory Committee serves as an advisory body to the TAB Periodicals Committee on all matters relating to the review of IEEE Society/Council (S/C) sponsored periodicals. The objectives of the Committee are to provide suggestions for improvements; determine how well the S/C periodicals perform in terms of quality and timeliness, and meet the policies and procedures for IEEE periodicals; conduct a financial 'health check', and make recommendations for changes, if required. An important aspect of the Review is to assist S/C in enhancing the self awareness of its periodicals.

In carrying out the above objectives, the TAB Periodicals Review and Advisory Committee, on an ongoing basis, will identify best practices and assist/encourage S/Cs in identification of potential improvements to their publishing programs.  This will be done during face-to-face review sessions as well as independent discussions with S/Cs.

C. FUNCTIONS

The TAB Periodicals Review and Advisory Committee shall:

1. Monitor the timeliness, appropriateness, and quality of all TAB S/C periodicals.

2. Establish a schedule to review each S/C at least once every five (5) years.

3. Work with the appropriate S/C Presidents and Division Directors to ensure that scheduled reviews are completed, and the findings of these reviews are submitted to the TAB Periodicals Committee in a timely manner.

4. Work in a collaborative and collegial fashion with S/C publication boards to develop improvements in quality and timeliness to enhance competitive positioning of the S/C periodicals, based on best practices used by other IEEE periodicals. 

D. COMPOSITION

The TAB Periodicals Review and Advisory Committee shall consist of the following members:

Voting Members:
- Committee Chair
- Chair of the TAB Periodicals Committee
- Chair of the TAB Magazines Committee
- Chair of the TAB Newsletters Committee
- Chair of the TAB Transactions Committee
- Up to seven (7) Additional Members

Non Voting Members:
- None

E. MEMBERSHIP REQUIREMENTS

Voting members of the Committee shall be IEEE members holding a grade of Graduate Student Member, Member, Senior Member or Fellow grade.

F. APPOINTMENTS AND TERMS OF OFFICE

1. The Committee Chair shall be the immediate Past Chair of the TAB Periodicals Committee and shall serve a two-year term.
2. The Chair may appoint a Vice-Chair from among the voting members of the Committee.
3. The TAB Periodicals Committee Chair shall also serve as a committee member and will then become the Chair of the TAB Periodicals Review and Advisory Committee the following two (2) years.
4. The Chairs of the TAB Magazines, TAB Newsletters and TAB Transactions Committees shall serve a one-year term, with reappointment permissible.

5. Two of the seven additional members shall be appointed by the TAB Periodicals Committee Chair via selection from a list of recommended candidates identified by the IEEE Publications Services and Products Board.  The appointed members shall serve one-year terms, with re-appointment permissible for up to three (3) terms.
6. The remaining five (5) additional members shall be appointed by the TAB Periodicals Committee chair and shall serve staggered three-year terms, with re-appointment permissible for up to three (3) terms. 

G. VACANCIES

1. In the event of the incapacity of the Chair, the TAB Periodicals Committee Chair shall serve as Acting Chair. The Acting Chair shall notify TAB in a timely manner and continue to serve until further directed by TAB.
2. If other vacancies occur, they are filled using the methodology originally used to fill that position as noted in Section F. The replacement will serve for the remainder of the original term.

H. COMMITTEES REPORTING TO THE TAB PERIODICALS REVIEW AND ADVISORY COMMITTEE

1. Standing Committees
There are no Standing Committees reporting to the TAB Periodicals Review and Advisory Committee.
2. Ad Hoc Committees
An Ad Hoc Committee may be appointed to address a specific issue.
The scope, membership, source of funding, and expected duration of each such Ad Hoc Committee shall be specified at the time of appointment.
The activities of an Ad Hoc Committee are expected to be completed by the end of the calendar year of the Committee’s formation, at which time the Ad Hoc Committee shall terminate. Ad Hoc Committee term extensions in increments of one calendar year or less may be made by the appointing authority, the Vice President-Technical Activities, or Vice President-Elect, Technical Activities, as applicable.

I. MEETINGS

1. The Committee meets a minimum of three (3) times a year.
2. Electronic mail, teleconference and other non face-to-face means may be utilized for the transaction of business and for the conduct of interim meetings as called by the Chair.
3. A majority of the voting members of the Committee shall constitute a quorum.
4. Voting shall be conducted in accordance with Robert's Rules of Order. The Committee Chair shall have no vote except if the vote is by secret ballot or unless the Chair's vote can change the outcome of the vote.
5. The business of the ad hoc committees shall normally be accomplished by electronic mail, phone, FAX, virtual community, etc.;however, ad hoc committees working on best practice building or development planning discussions with S/Cs are best done via face-to-face meetings. 

J. REPORTS

1. The Committee Chair shall provide a highlight report to the Chair of the TAB Periodicals Committee and the TAB Chair prior to each of its three annual meetings and will provide additional reports as requested.
2. In a timely manner, the Committee Chair shall provide all final periodical review reports to the TAB Periodicals Committee for endorsement. These reports will also be provided to TAB for final approval.

K. FINANCIAL AND ADMINISTRATIVE SUPPORT

FINANCIAL
The principal financial support for the TAB Periodicals Review and Advisory Committee shall be provided through the normal budgetary processes of the Technical Activities Board.

ADMINISTRATIVE
Administrative support for the Committee will be provided by the Technical Activities Department and includes handling all correspondence with Society/Councils; meeting coordination (including setting up teleconferences); follow timeline to assure all reports are sent to the TAB Periodicals Committee & TAB in a timely manner; assist Chair with scheduling of reviews for each meeting series and coordinate S/C regarding review; maintain alias list and update website as needed; assist chair with template and schedule revisions; maintain an archive of all reports and workings of the committee.

L. CHANGES TO CHARTER

Changes to this Charter must conform with IEEE governing documents and shall be approved by TAB.

As approved by TAB February 2009

 TAB TRANSACTIONS COMMITTEE CHARTER

A. GENERAL

The TAB Transactions Committee reports to, and is a Standing Committee of, the TAB Periodicals Committee.

B. SCOPE

The TAB Transactions Committee serves as an advisory body to the TAB Periodicals Committee on all matters relating to IEEE Society/Council (S/C) sponsored archival publications.

C. FUNCTIONS

The TAB Transactions Committee shall:
1. Assist the TAB Periodicals Committee in evaluating proposals for new S/C Transactions/Journals by reviewing all such proposals and making recommendations to the Committee.
2. Assist the TAB Periodicals Committee in the evaluation of S/C sponsored Transactions/Journals and recommend appropriate action to the Committee to ensure that adequate standards are maintained.
3. Be cognizant of IEEE policies and procedures relating to S/C Transactions/Journals and advise the TAB Periodicals Committee of issues relating to S/C Transactions/Journals operations.
4. Assume other responsibilities related to S/C Transactions/Journals with which it may be charged by the TAB Periodicals Committee in furtherance of its functions.

D. COMPOSITION

The TAB Transactions Committee shall consist of the following members:

Voting Members:
- Committee Chair
- Editors-in-Chief (EICs) from the TAB and S/C transactions publications

Non Voting Members:
- None

E. MEMBERSHIP REQUIREMENTS

Voting members of the Committee shall be IEEE members holding a grade of Graduate Student Member, Member, Senior Member or Fellow grade.

F. APPOINTMENTS AND TERMS OF OFFICE

1. The Committee Chair is appointed by the TAB Periodicals Committee Chair.
2. The Chair may appoint a Vice-Chair from among the voting members of the Committee.
3. A representative from each TAB organizational unit that publishes a transactions, as appointed by the S/C President. Appointees should be knowledgeable in the publications area.
4. All voting members shall serve a one-year term, with reappointment permissible.

G. VACANCIES

If vacancies occur, they shall be filled using the methodology originally used to fill that position as noted in Section F.

H. COMMITTEES REPORTING TO THE TAB TRANSACTIONS COMMITTEE

1. Standing Committees
There are no Standing Committees reporting to the TAB Transactions Committee.
2. Ad Hoc Committees
An Ad Hoc Committee may be appointed to address a specific issue.
The scope, membership, source of funding, and expected duration of each such Ad Hoc Committee shall be specified at the time of appointment.
The activities of an Ad Hoc Committee are expected to be completed by the end of the calendar year of the Committee’s formation, at which time the Ad Hoc Committee shall terminate. Ad Hoc Committee term extensions in increments of one calendar year or less may be made by the appointing authority, the Vice President-Technical Activities, or Vice President-Elect, Technical Activities, as applicable.

I. MEETINGS

1. The Committee does not have formal in-person meetings but shall provide a summary report of committee activities to the Chair of TAB Periodicals Committee prior to each TAB meeting.
2. Electronic mail and the IEEE Virtual Community may be used for the transaction of business.
3. A majority of the voting members of the Committee shall constitute a quorum.
4. Voting shall be conducted in accordance with Robert's Rules of Order. The Committee Chair shall have no vote except if the vote is by secret ballot or unless the Chair's vote can change the outcome of the vote.
5. The business of the ad hoc committees shall normally be accomplished by electronic mail, phone, FAX, virtual community, etc.

J. REPORTS

1. The Committee Chair will provide a brief report, outlining the committee activities transacted in between meetings, to the Chair of TAB Periodicals Committee prior to each TAB meeting.
2. Interim reports should be provided as directed.

K. FINANCIAL AND ADMINISTRATIVE SUPPORT

FINANCIAL
S/C Representatives to the Committee will be supported financially by their respective S/C in accordance with its reimbursement policies.

ADMINISTRATIVE
The Committee normally provides its own administrative support.

L. CHANGES TO CHARTER

Changes to this Charter must conform with IEEE governing documents and shall be approved by TAB.

 TAB/PSPB PRODUCTS AND SERVICES COMMITTEE CHARTER

A. GENERAL

The TAB/PSPB Products and Services Committee is a Joint Standing Committee of and reports directly to both the IEEE Technical Activities Board (TAB) and the IEEE Publication Services and Products Board (PSPB).

B. SCOPE

The TAB/PSPB Products and Services Committee serves as a policy and operational procedure formulating body. The Committee works in partnership with staff to define and recommend to TAB and PSPB proposals for dissemination of information and related products and services that are either freely available or offered for sale to members and non-members; such information includes, but is not limited to, material contained in the transactions, journals, magazines and conference proceedings. The medium of dissemination may be electronic, paper or other formats as may from time to time be considered appropriate.

The Committee is responsible for oversight of IEEE intellectual property (IP) products including recommending actions concerning products and marketing to TAB and/or PSPB, long range planning, reviewing budgets and marketing plans, and monitoring compliance with IEEE policies and procedures.

In general, products are understood to be marketable items produced by a Society/Council (S/C) or new ventures. Products and services may also include summaries, abstracts and indices of such materials, as well as algorithms, software, multimedia, tutorial and video products produced on behalf of all Societies.

The objective of the Committee is to identify and stimulate generation of products and services which meet the needs of members and/or the profession at large while generating revenue from the sale of such products and services.

C. FUNCTIONS

The TAB/PSPB Products and Services Committee shall:

1. Formulate and recommend products and services and their marketing to TAB and PSPB. Cooperate with staff in the preparation of proposals and business plans for new electronic information products and services and in the presentation of those proposals and plans to TAB and PSPB for approval.
2. Define goals and objectives for all programs under the Committee's jurisdiction. Develop and recommend strategies for the market positioning and pricing of information in electronic form both to maintain IEEE's preeminence as a publisher of choice and to continue the economic viability of IEEE's overall publications operations.
3. Monitor all activities and programs in support of products to ensure that they comply with applicable IEEE policies and procedures.
4. Monitor the progress of the implementation and sale of electronic products and services and report regularly to both TAB and PSPB.
5. Identify new products and services. This effort is to include but not to be restricted to:
   • Guide the determination of opportunities to better service member and non-member customer needs with new electronic information products, taking full advantage of input from the Societies, Councils of TAB and all other IEEE organizational units.
   • Developing business and operational plans.
   • Overseeing the implementation of programs to handle these products and services after they are approved by TAB and PSPB.

6. Review results and evaluate the effectiveness of programs as measured against goals. This effort is to include but not to be restricted to:

• Reviewing annually the costs and pricing structure for products and services offered to members and non-members.
• Reviewing annually any reimbursements made to a S/C and/or to activities sponsored by these entities, such as meetings.
• Monitoring the operational aspects of all programs.
• Reviewing and evaluating marketing studies.

7. Interact with S/Cs to secure their support for the activities under the Committee's jurisdiction.
8. Coordinate with the appropriate Committees with efforts directed at assuring the quality of products and services.
9. Manage migration of IEEE products and services to fully electronic distribution. Monitor and guide efforts to influence ongoing developments in technology and standards relating to information dissemination by electronic means, including magnetic and optical media and communications networks.
10. Work toward a unified overall architecture for all IEEE information databases, including the methods and permissions for access, and the information flow between the internal IEEE network and Internet as well as any commercially available data networks.
11. Perform other functions relating to Products and Services as directed by TAB and PSPB.

D. COMPOSITION

The TAB/PSPB Products and Services Committee shall consist of up to seventeen (17) voting and three (3) non-voting members as follows:

Voting Members:

1. Committee Chair
2. Conference Publications Committee Chair
3. TAB Periodicals Packages Committee Chair
4. Six (6) sitting Division Directors or S/C Presidents (or their designees)
5. Up to four (4) members appointed by the Vice President, Publication Services and Products
6. One member appointed by each of the following: Educational Activities Board (EAB), Member and Geographic Activities Board (MGAB), Standards Association, and IEEE-USA.

Non-Voting Members:

• Immediate Past Chair of the Committee
• TAB Secretary (or designee)
• Staff Executive, Publications (or designee)
• S/C Corresponding members.  (Each S/C President may appoint a corresponding member.  They shall receive all announcements and other documentation that is distributed to other Committee members, but do not attend regular Committee meetings.)

E. MEMBERSHIP REQUIREMENTS

All voting members of the Committee shall be IEEE members holding a grade of Graduate Student Member, Member, Senior Member or Fellow grade.

 

F. APPOINTMENTS AND TERMS OF OFFICE

H. COMMITTEES REPORTING TO THE TAB/PSPB PRODUCTS AND SERVICES COMMITTEE

Reporting to the Committees shall be the following Committees:

1. Standing Committees

• Conference Publications Committee
• Periodicals Packages Committee

2. Ad Hoc Committees.

An Ad Hoc Committee may be appointed to address a specific issue or activity within the scope of the committee.

The scope, membership, source of funding, and expected duration of each such Ad Hoc Committee shall be specified at the time of appointment.

The activities of an Ad Hoc Committee shall be completed by the end of the calendar year of the Ad Hoc Committee's formation, at which time the Ad Hoc Committee shall terminate.  Ad Hoc Committee term extensions in increments of one calendar year or less may be made by the appointing authority, the vice President - Technical Activities, or Vice President-Elect, Technical Activities, as applicable.  

I.  MEETINGS

1. The Committee shall meet a minimum of three (3) times a year.  
2. Electronic mail, teleconference and other non face-to-face means may be utilized for the transaction of business and for the conduct of interim meetings as called by the Chair.
3. A majority of the voting members of the Committee shall constitute a quorum.
4. Voting shall be conducted in accordance with Robert's Rules of Order.  The Chair shall vote when the vote is required to break a tie or if conducted by secret ballot.
5. The business of any Ad Hoc Committees shall normally be accomplished by electronic mail, phone, FAX, virtual community, etc.

J.  REPORTS

The Committee Chair shall provide a highlight report to PSPB and TAB at each of their meetings and shall provide additional reports as requested by the PSPB and TAB Chairs.

K. FINANCIAL AND ADMINISTRATIVE SUPPORT

FINANCIAL

Meeting accommodation costs for the TAB/PSPB Products and Services Committee shall be provided two-thirds by TAB and one-third by PSPB, in an amount to be determined through the normal budgetary processes of the respective boards.  Since the Committee meetings are normally scheduled to be in conjunction with IEEE Board of Directors Series meetings, those attending shall have their personal expenses covered by their respective OUs.

ADMINISTRATIVE

Administrative support for the Committee will be provided by the Technical Activities Department, with the support of the Publication Activities Department and includes agenda preparation, minute taking, distribution and follow-up of action items, data gathering and analysis, meeting coordination, subject matter expert and strategic analysis.

L. CHANGES TO CHARTER

Changes to this Charter must conform with IEEE governing documents and be approved, in the following sequence, endorsed by the TAB/PSPB Products and Services Committee and TAB Management Committee and approved by TAB and PSPB.

As Approved by TAB June 2008
As Approved by PSPB November 2007

 CONFERENCE PUBLICATIONS COMMITTEE CHARTER

A. GENERAL

The Conference Publications Committee reports to, and is a Standing Committee of, the TAB/PSPB Products & Services Committee.

B. SCOPE

The Conference Publications Committee is an oversight body for all IEEE conference-based intellectual property. The Committee reviews and provides guidance for all operational aspects of the Conference Publications (formerly Book Broker), which handles post-conference sales of IEEE conference-based intellectual property. It recommends to the TAB/PSPB Products & Services Committee the financial parameters and changes in operational arrangements needed to ensure that the objectives of the Program will be met.

C. FUNCTIONS

The Conference Publications Committee shall:

1. Implement Conference Publications Program related activities and procedures
2. Review annually Program results for the previous year to evaluate Program effectiveness in meeting its goals. Initiate changes as needed.
3. Review annually the operational costs of the Program for reasonableness.
4. Monitor the administrative aspects of the Program to ensure effective and efficient acquisition, storage, sales, order processing and billing.
5. Review annually the conference publication acquisition arrangements to ensure a favorable return to conferences and recommend needed changes.
6. Review annually the conference publications package pricing structures and the member and non member post-conference sales prices to reflect true market value.
7. Annually develop and recommend a business plan for the Program that will meet market objectives, operations and administrative objectives, and reflect financial targets needed by TAB to meet its goals.
8. Annually develop and recommend a budget for the Program covering all projected income and expenses.
9. Disseminate information on the Program to all appropriate IEEE entities (S/Cs, MGAB, etc.), to ensure that the objectives and operations of the Program are clearly understood.
10. Propose market studies to determine how member and non member conference publication needs can be better met.
11. Work with the IEEE Conferences Committee to maintain the quality of conference publications.
12. Review the Program surplus distribution methodology and recommend modifications as appropriate.

D. COMPOSITION

The Conference Publications Committee shall consist of the following members:

Voting Members:
- Committee Chair
- One (1) voting member of the IEEE Conferences Committee
- Two (2) to five (5) Additional Members

Non Voting Members:
- Secretary, Technical Activities Board
- Conference Publications Staff
- S/C Corresponding Members. (Each S/C President may appoint a corresponding member. They will receive all announcements and other documentation that is distributed to other Committee members, but do not attend regular Committee meetings.)

E. MEMBERSHIP REQUIREMENTS

Voting members of the Committee shall be IEEE members holding a grade of Graduate Student Member, Member, Senior Member or Fellow grade.

F. APPOINTMENTS AND TERMS OF OFFICE

1. The Committee Chair shall be appointed by the Chair of the TAB/PSPB Products & Services Committee.
2. The Chair may appoint a Vice-Chair from among the voting members of the Committee.
3. The IEEE Conferences Committee member shall be appointed by the IEEE Conferences Committee Chair.
4. The additional members shall be appointed by the Committee Chair with the concurrence of the TAB/PSPB Products & Services Committee Chair.
5. All voting members shall serve a one-year term, with reappointment permissible.

G. VACANCIES

1. In the event of the absence of the Chair, at a meeting, the voting members of the Committee who are present shall select someone to so serve from amongst those present.
2. If other vacancies occur, they shall be filled using the methodology originally used to fill that position as noted in Section F.

H. COMMITTEES REPORTING TO THE CONFERENCE PUBLICATIONS COMMITTEE

1. Standing Committees
There are no Standing Committees reporting to the Conference Publications Committee.
2. Ad Hoc Committees
An Ad Hoc Committee may be appointed to address a specific issue.
The scope, membership, source of funding, and expected duration of each such Ad Hoc Committee shall be specified at the time of appointment.
The activities of an Ad Hoc Committee are expected to be completed by the end of the calendar year of the Committee’s formation, at which time the Ad Hoc Committee shall terminate. Ad Hoc Committee term extensions in increments of one calendar year or less may be made by the appointing authority, the Vice President-Technical Activities, or Vice President-Elect, Technical Activities, as applicable. .

I. MEETINGS

1. The Committee meets a minimum of three (3) times a year.
2. Electronic mail, teleconference and other non face-to-face means may be utilized for the transaction of business and for the conduct of interim meetings as called by the Chair.
3. A majority of the voting members of the Committee shall constitute a quorum.
4. Voting shall be conducted in accordance with Robert's Rules of Order. The Committee Chair shall have no vote except if the vote is by secret ballot or unless the Chair's vote can change the outcome of the vote.
5. The business of the ad hoc committees shall normally be accomplished by electronic mail, phone, FAX, virtual community, etc.

J. REPORTS

1. The Committee Chair shall provide a brief report, outlining the committee activities transacted in between meetings, to the TAB/PSPB Products & Services Committee Chair prior to each TAB/PSPB Products & Services Committee meeting.
2. The Committee Chair shall provide a summary of committee activities to the TAB Chair prior to each TAB meeting.

K. FINANCIAL AND ADMINISTRATIVE SUPPORT

FINANCIAL
Funds are allocated annually in the TAB Budget for meetings of the Committee. The Committee Chair shall have responsibility for these funds to ensure reasonable activities of the Committee while maintaining its budget.

ADMINISTRATIVE
Administrative support for the Committee will be provided by the Technical Activities Department and includes agenda preparation, minute taking, distribution and follow-up of action items, data gathering and analysis, meeting coordination (including setting up teleconferences), subject matter expert and strategic analysis.

L. CHANGES TO CHARTER

Changes to this Charter must conform with IEEE governing documents and shall be approved by TAB.

As approved by TAB November 2007

 TAB PERIODICALS PACKAGES COMMITTEE CHARTER

A. GENERAL

The TAB Periodicals Packages Committee reports to, and is a Standing Committee of, the TAB/PSPB Products & Services Committee.

B. SCOPE

The TAB Periodicals Packages Committee shall identify and recommend to the TAB/PSPB Products & Services Committee new or enhanced technical services of benefit to IEEE technical entities and individual members.

C. FUNCTIONS

The TAB Periodicals Packages Committee shall:

1. Review annually the pricing and packages of non-member periodical offerings to assure market value.
2. Review the distribution of TAB periodical package revenue to the TAB organizational units, and recommend modifications to the distribution formula, as appropriate.
3. Identify possible new ventures based on periodical products and prepare proposals for consideration by the TAB/PSPB Products & Services Committee.

D. COMPOSITION

The TAB Periodicals Packages Committee shall consist of the following members:

Voting Members:
- Committee Chair
- Up to five (5) additional members

Non-Voting Members:
- S/C Corresponding Members. (Each S/C President may appoint a corresponding member. They will receive all announcements and other documentation that is distributed to other Committee members, but do not attend regular Committee meetings.)

E. MEMBERSHIP REQUIREMENTS

Voting members of the Committee shall be IEEE members holding a grade of Graduate Student Member, Member, Senior Member or Fellow grade.

F. APPOINTMENTS AND TERMS OF OFFICE

1. The Committee Chair shall be appointed by the Chair of the TAB/PSPB Products & Services Committee and shall also serve as a voting member of the TAB/PSPB Products & Services Committee.
2. The Chair may appoint a Vice-Chair from among the voting members of the Committee.
3. The two (2) members shall be appointed by the Committee Chair with the concurrence of the TAB/PSPB Products & Services Committee Chair.
4. The three (3) additional members shall be appointed by the Committee Chair.
5. All voting members shall serve a one-year term, with reappointment permissible.

G. VACANCIES

1. In the event of the absence of the Chair, the voting members of the Committee present, from amongst their own shall select someone to so serve.
2. If vacancies occur, they are filled using the methodology originally used to fill that position as noted above in section F.

H. COMMITTEES REPORTING TO THE TAB PERIODICALS PACKAGES COMMITTEE

1. Standing Committees
There are no Standing Committees reporting to the TAB Periodicals Packages Committee

2. Ad Hoc Committees
An Ad Hoc Committee may be appointed to address a specific issue.
The scope, membership, source of funding, and expected duration of each such Ad Hoc Committee shall be specified at the time of appointment.
The activities of an Ad Hoc Committee are expected to be completed by the end of the calendar year of the Committee’s formation, at which time the Ad Hoc Committee shall terminate. Ad Hoc Committee term extensions in increments of one calendar year or less may be made by the appointing authority, the Vice President-Technical Activities, or Vice President-Elect, Technical Activities, as applicable.

I. MEETINGS

1. The Committee meets a minimum of three (3) times a year.
2. Electronic mail, teleconference and other non face-to-face means may be utilized for the transaction of business and for the conduct of interim meetings as called by the Chair.
3. A majority of the voting members of the Committee shall constitute a quorum.
4. Voting shall be conducted in accordance with Robert's Rules of Order. The Committee Chair shall have no vote except if the vote is by secret ballot or unless the Chair's vote can change the outcome of the vote.
5. The business of the ad hoc committees shall normally be accomplished by electronic mail, phone, FAX, virtual community, etc.

J. REPORTS

The Committee Chair will provide a written report, outlining the committee activities transacted in between meetings, on a regular basis to the TAB Chair and the Chairs of the TAB/PSPB Products & Services Committee and TAB Periodicals Committee, prior to each of their meetings. Interim reports should be provided as directed.

K. FINANCIAL AND ADMINISTRATIVE SUPPORT

FINANCIAL
This committee will be funded by TAB. The Committee Chair shall have responsibility for these funds to ensure reasonable activities of the Committee while maintaining its budget.

ADMINISTRATIVE
The Committee normally provides its own administrative support.

L. CHANGES TO CHARTER

Changes to this Charter must conform with IEEE governing documents and shall be approved by TAB.

As approved by TAB November 2007

 TAB NOMINATIONS AND APPOINTMENTS COMMITTEE CHARTER

A. GENERAL

The TAB Nominations and Appointments Committee reports to, and is a Standing Committee of, the IEEE Technical Activities Board (TAB).

B. SCOPE

The TAB Nominations and Appointments Committee will help identify nominees to stand for election to certain TAB organizational units. The Committee will also review the qualifications of those nominated for, or appointed to, membership of certain TAB entities.

C. FUNCTIONS

The TAB Nominations and Appointments Committee shall:
1. Assist Division Nominating Committees to identify nominees to stand for election as Division Director.
2. Prepare and present to the TAB a slate of recommended candidates for appointed positions. The TAB may fill the positions with candidates other than those presented by the TAB Nominations and Appointments Committee. In such cases, the Committee shall review the eligibility and qualifications of each such nominee.
3. Prepare and present to TAB a slate of candidates for appointment as Chair of the TAB Periodicals and the TAB/PSPB Products & Services Committee.
4. Prepare and present to TAB a slate of candidates for recommendation to the IEEE Nominations and Appointment Committee, to serve as Chair of the IEEE Conferences Committee.
5. Prepare and present to TAB, a slate of recommended candidates for Vice President-Elect, Technical Activities/TAB Vice Chair. Candidates must be current or past Division Directors or Society/Council (S/C) Presidents
6. Also prepare and present to Presidents' Forum and Division Directors' Forum a slate of recommended candidates for election to various positions.
7. Prepare and present to the incoming TAB Treasurer a slate of recommended candidates for the four (4) Members-at-Large (two each year) who shall serve as voting members of the TAB Finance Committee. The incoming TAB Treasurer may recommend additional candidates to fill these positions. In such cases, the TAB Nominations and Appointments Committee shall review the eligibility and qualifications of each such nominee. If found eligible, such nominees may be appointed.
8. Prepare and present to Division Directors' Forum a listing of recommended candidates for membership on the TAB Periodicals, TAB/PSPB Products & Services and IEEE Conferences Committees.

D. COMPOSITION

The TAB Nominations and Appointments Committee shall consist of the following members:

Voting Members:
- Committee Chair
- Committee Past Chair
- Three (3) members who are present or past Division Directors
- Three (3) members who are present or past S/C Presidents
- Three (3) additional members

Non Voting Members:
- TAB Secretary (or designee)

E. MEMBERSHIP REQUIREMENTS

All voting members of the Committee shall be IEEE members holding a grade of Graduate Student Member, Member, Senior Member or Fellow grade.

F. APPOINTMENTS AND TERMS OF OFFICE

1. The Committee Chair, who serves by virtue of being the Past Vice President, Technical Activities, shall serve a one-year term in this capacity.
2. The Chair may appoint a Vice-Chair from among the voting members of the Committee.
3. The Committee Past Chair, who serves by being the Past Past Vice President, Technical Activities, shall serve a one-year term.
4. One (1) present or past Division Director, who is appointed in odd-numbered years and two (2) present or past Division Directors, who are appointed in even-numbered years. They shall serve two-year terms. They shall be nominated by the Division Directors' Forum and appointed by TAB.
5. Two (2) present or past Society/Council Presidents, who are appointed in odd-numbered years and one present or past Society/Council President, who is appointed in even-numbered years. They shall serve two-year terms. They shall be nominated by the Presidents' Forum, and appointed by TAB.
6. Three (3) additional members, who serve two-year terms, are appointed by the TAB Management Committee and are ratified by TAB to properly reflect distribution of S/C members from Regions 8, 9, and 10. No three (3) should be selected from the same Region.

G. VACANCIES

1. In the event of the incapacity of the Chair, the Vice Chair shall serve as Acting Chair of the TAB Nominations and Appointments Committee.
2. If other vacancies occur, they shall be filled using the methodology originally used to fill that position as noted in Section F. The replacement will serve for the remainder of the original term.

H. COMMITTEES REPORTING TO THE TAB NOMINATIONS AND APPOINTMENTS COMMITTEE

1. Standing Committees.
There are no Standing Committees reporting directly to the TAB Nominations and Appointments Committee.
2. Ad Hoc Committees
An Ad Hoc Committee may be appointed to address a specific issue.
The scope, membership, source of funding, and expected duration of each such Ad Hoc Committee shall be specified at the time of appointment.
The activities of an Ad Hoc Committee are expected to be completed by the end of the calendar year of the Committee’s formation, at which time the Ad Hoc Committee shall terminate. Ad Hoc Committee term extensions in increments of one calendar year or less may be made by the appointing authority, the Vice President-Technical Activities, or Vice President-Elect, Technical Activities, as applicable.

I. MEETINGS

1. The Committee meets a minimum of monthly via teleconference. Electronic mail, teleconference and other non face-to-face means may be utilized for the transaction of business and for the conduct of interim meetings as called by the Chair.
2. A majority of the voting members of the Committee shall constitute a quorum.
3. Voting shall be conducted in accordance with Robert's Rules of Order. The Committee Chair shall have no vote except if the vote is by secret ballot or unless the Chair's vote can change the outcome of the vote.
4. The business of the ad hoc committees shall normally be accomplished by electronic mail, phone, FAX, virtual community, etc

J. REPORTS

The Committee Chair shall provide a verbal reports to TAB during each OU series of meetings, outlining the committees activities transacted.

K. FINANCIAL AND ADMINISTRATIVE SUPPORT

FINANCIAL
This committee will be funded by TAB. The Committee Chair shall have the responsibility for these funds to ensure reasonable activities of the Committee while maintaining its budget.

ADMINISTRATIVE
The principal staff support for the Committee is provided by the Technical Activities Department and includes preparing agendas and summaries, meeting coordination, preparation of history lists and grids to maintain a listing of nominations received.

L. CHANGES TO CHARTER

Changes to this Charter must conform with IEEE governing documents and shall be approved by TAB.

 TAB STRATEGIC PLANNING COMMITTEE CHARTER

A. GENERAL

The TAB Strategic Planning Committee (SPC) reports to, and is a Standing Committee of, the Technical Activities Board (TAB).

B. SCOPE

The TAB Strategic Planning Committee is responsible for developing and recommending strategic and long range plans and goals for TAB.

C. FUNCTIONS

The TAB Strategic Planning Committee shall:

1. Develop long-range plans in conjunction with the IEEE Strategic Planning Committee encompassing TAB broad goals for future years, which should include responding to evolving and emerging technologies. TAB SPC reviews and revises these as necessary for approval by TAB every three (3) years.
2. Develop a TAB Operational Plan, which will cover two (2) years, to correspond to the IEEE Strategic Plan, review and revise as necessary, for formal adoption at the first TAB meeting of the following year.
3. Monitor the performance of TAB in achieving the goals set in the Operational Plan and present an evaluation of the TAB performance at the last TAB meeting of each year.
4. Develop recommendations and report to TAB on ethics-related issues.
5. Coordinate the TAB Operational Plan with the Operational Plans of the IEEE Board of Directors and other major Boards as well as the IEEE Strategic Plan.

D. COMPOSITION

The TAB Strategic Planning Committee shall consist of the following members:

Voting Members:
- Committee Chair
- Vice President, Technical Activities
- Past Vice President, Technical Activities
- Three (3) present or past Division Directors
- Three (3) present or past S/C Presidents
- Two (2) Members-at-Large
- TAB New Technology Directions Committee Chair

Non Voting Members:
- TAB Secretary (or designee)
- S/C Corresponding Members. (Each S/C President may appoint a corresponding member. They will receive all announcements and other documentation that is distributed to other Committee members, but do not attend regular Committee meetings.)

E. MEMBERSHIP REQUIREMENTS

All voting members of the Committee shall be IEEE members holding a grade of Graduate Student Member, Member, Senior Member or Fellow grade.

F. APPOINTMENTS AND TERMS OF OFFICE

1. The Committee Chair, who is the Vice President-Elect, Technical Activities, shall serve a one-year term.
2. The Chair may appoint a Vice-Chair from among the voting members of the Committee.
3. The Vice President, Technical Activities, Past Vice President, Technical Activities and Chair of the TAB New Technology Directions Committee serve by virtue of their positions.
4. Three (3) Present or Past Division Directors, appointed by the Vice President, Technical Activities, shall serve staggered three-year terms, with reappointment permissible for a maximum tenure of six (6) years.
5. Three (3) Present or Past Society/Council Presidents, appointed by the Vice President, Technical Activities, shall serve staggered three-year terms, with reappointment permissible for a maximum tenure of six (6) years.
6. Two (2) Members-at-Large, appointed by the Committee Chair, shall serve terms concurrent with the one-year term of the Chair.
7. Fund the travel of TAB Vice President candidates to all TAB Strategic Planning Committee meetings during the year of their candidacy.

G. VACANCIES

1. In the event of the incapacity of the Chair, the Past TAB VP, or designee, shall serve as Acting Chair of the TAB Strategic Planning Committee.
2. If other vacancies occur, they are filled using the methodology originally used to fill that position as noted in Section F. The replacement will serve for the remainder of the original term.

H. COMMITTEES REPORTING TO THE TAB STRATEGIC PLANNING COMMITTEE

1. Standing Committee(s)
- TAB New Technology Directions Committee

2. Ad Hoc Committee(s)
An Ad Hoc Committee may be appointed to address a specific issue.
The scope, membership, source of funding, and expected duration of each such Ad Hoc Committee shall be specified at the time of appointment.
The activities of an Ad Hoc Committee are expected to be completed by the end of the calendar year of the Committee’s formation, at which time the Ad Hoc Committee shall terminate. Ad Hoc Committee term extensions in increments of one calendar year or less may be made by the appointing authority, the Vice President-Technical Activities, or Vice President-Elect, Technical Activities, as applicable.

I. MEETINGS

1. The committee meets a minimum of three (3) times per year.
2. Electronic mail, teleconferences and other non face-to-face means may be utilized for the transaction of business and for the conduct of interim meetings as called by the Chair.
3. A majority of the voting members of the Committee shall constitute a quorum.
4. Voting shall be conducted in accordance with Robert's Rules of Order. The Committee Chair shall have no vote except if the vote is by secret ballot or unless the Chair's vote can change the outcome of the vote.
5. The business of the ad hoc committees shall normally be accomplished by electronic mail, phone, FAX, virtual community, etc.

J. REPORTS

1. Long-range planning reports, or revisions to existing plans, will be due at the last TAB meeting of the year.
2. Preliminary operational plan reports for the following year are also due at the last TAB meeting of the year.
3. Reports on long-range plans are due at the first TAB meeting of the year.
4. Reports on TAB operational plan performance are due at the last TAB meeting of the year.

K. FINANCIAL AND ADMINISTRATIVE SUPPORT

FINANCIAL
This committee will be funded by TAB. The Committee Chair shall have the responsibility for these funds to ensure reasonable activities of the Committee while maintaining its budget.

ADMINISTRATIVE
The principal staff support for the Committee is provided by the Technical Activities Department and includes preparing agendas and minutes, meeting coordination and consultation on TAB issues.

L. CHANGES TO CHARTER

Changes to this Charter must conform with IEEE governing documents and shall be approved by TAB.

As approved by TAB November 2007

 TAB NEW TECHNOLOGY DIRECTIONS CHARTER

A. GENERAL

The TAB New Technology Directions Committee (NTDC) reports to, and is a Standing Committee of, the TAB Strategic Planning Committee.

B. SCOPE

The principal mission of the TAB New Technology Directions Committee is to anticipate and determine the direction of new and emerging technologies, and related issues, and to spearhead their investigation and development by IEEE. The emphasis is on new, emerging technical areas either not adequately covered by existing IEEE Societies/Councils (S/C), or which overlap the fields of interest of the existing S/C's.

C. FUNCTIONS

The TAB New Technology Directions Committee shall:

1. Seek out future technologies and related issues of potential interest to IEEE TAB and encourage the investigation of emerging technologies. The proactive support of the Societies and Councils is expected.
2. In emerging technology areas of interest to IEEE, serve as mentor to facilitate IEEE TAB involvement and encourage cooperative efforts within IEEE TAB
3. Provide liaison and encourage cooperation with non IEEE professional technical societies in new technologies.
4. Provide a report when appropriate to recommend actions relative to new technological trends for use by IEEE officers and organizational units.
5. Provide liaison with IEEE SPECTRUM Magazine, as appropriate, in connection with its annual Technical Overview issue.
6. To improve public awareness of important new technical issues.

D. COMPOSITION

The TAB New Technology Directions Committee shall consist of the following members:

Voting Members:
- Committee Chair
- Up to four (4) Members-at-Large
- Ten (10) TAB Division Directors

Non Voting Members:
- None

E. MEMBERSHIP REQUIREMENTS

All voting members of the Committee shall be IEEE members holding a grade of Graduate Student Member, Member, Senior Member or Fellow grade.

F. APPOINTMENTS AND TERMS OF OFFICE

1. The Committee Chair shall be appointed by the Vice President, Technical Activities. The Committee Chair shall serve a two-year term. Reappointment of the Chair is not permissible. The Chair shall also serve as a voting member of the TAB Strategic Planning Committee.
2. The Chair may appoint a Vice-Chair from among the voting members of the Committee.
3. The Members-at-Large shall be appointed by the Committee Chair. They shall provide expertise in TAB and S/C operations to facilitate the mentoring process. They shall serve a two-year term without reappointment.
4. The Division Directors shall serve for the duration of their director term (two years). Directors shall communicate new technologies in their division S/Cs to the NTDC and help to develop & coordinate identified opportunities across S/Cs.

G. VACANCIES

If vacancies occur, they are filled using the methodology originally used to fill that position as noted in section F. The replacement will serve for the remainder of the original term.

H. COMMITTEES REPORTING TO THE TAB NEW TECHNOLOLGY DIRECTIONS COMMITTEE

1. Standing Committees
There are no Standing Committees reporting to the TAB New Technology Directions Committee.

2. Ad Hoc Committees
An Ad Hoc Committee may be appointed to address a specific issue.
The scope, membership, source of funding, and expected duration of each such Ad Hoc Committee shall be specified at the time of appointment.
The activities of an Ad Hoc Committee are expected to be completed by the end of the calendar year of the Committee’s formation, at which time the Ad Hoc Committee shall terminate. Ad Hoc Committee term extensions in increments of one calendar year or less may be made by the appointing authority, the Vice President-Technical Activities, or Vice President-Elect, Technical Activities, as applicable.

I. MEETINGS

1. The Committee does not have formal in-person meetings but shall provide a summary report of committee activities to the TAB Strategic Planning Committee (SPC) Chair, prior to each TAB SPC meeting. Interim reports should be provided as directed.
2. Electronic mail, teleconference and other non face-to-face means may be utilized for the transaction of business and for the conduct of interim meetings as called by the Chair.
3. A majority of the voting members of the Committee shall constitute a quorum.
4. Voting shall be conducted in accordance with Robert's Rules of Order.The Committee Chair shall have no vote except if the vote is by secret ballot or unless the Chair's vote can change the outcome of the vote.
5. The business of the ad hoc committees shall normally be accomplished by electronic mail, phone, FAX, virtual community, etc

J. REPORTS

1. The TAB New Technology Directions Committee will produce reports on its activities as appropriate, but not less than once per year. These reports are forwarded to the TAB Strategic Planning Committee and TAB.
2. The Committee will provide any reports deemed necessary by the TAB Strategic Planning Committee.

K. FINANCIAL AND ADMINISTRATIVE SUPPORT

FINANCIAL
The principal financial support for the TAB New Technologies Directions Committee shall be provided through the normal budgetary processes of the Technical Activities Board.

ADMINISTRATIVE
Administrative support for the Committee will be provided by the Technical Activities Department. Duties include coordination of committee meetings and new technology workshops, setting up teleconferences, agenda preparation, minute taking, distribution and follow-up of action items and alias maintenance.

L. CHANGES TO CHARTER

Changes to this Charter must conform with IEEE governing documents and shall be approved by TAB.

 BEST PRACTICES FOR TAB COMMITTEES

2. Choose committee members who are:

A. Willing and able to work
B. Able to communicate
C. Represent all relevant constituencies or stakeholders

3. State desired outcome

4. Schedule desired outcome

5. Canvass stakeholders

6. Deliberate considering and responding to all input. Identify the main proponents of the various outcomes early in the process. Attempt to find a consensus. In the absence of consensus, identify possible outcomes, present positive and negative consequences clearly, and choose a position to recommend.

7. Make interim reports, both formal and informal, to constituencies and stakeholders. Do not surprise TAB with last minute proposals for major changes.

8. Make mid-deliberation corrections in response to stakeholder concerns

9. Prepare careful report

A. Executive Summary
B. Terms of Reference
C. Constituencies and Stakeholders
D. Approach
E. Recommendations considered

i. Reasons for
ii. Reasons against
iii. Discussion of weight applied to each reason
iv. Financial consequences
v. Required actions
F. Final recommendation
i. Discussion of reason for choice
ii. Proposed action or motion

10. Review report with stakeholders

A. Gather comments 
B. Be clear on remaining objections
C. Modify report if appropriate

11. Prepare slide presentation

A. Outline

i. Charter
ii. Membership
iii. Recommendations Considered
iv. Proposed Motion

a. Pros
b. Cons
c. Financial Impact
d. Action required - by whom and by when

B. Format

i Few words; depend on oral presentation to supplement slides
ii. Use images freely to support points made
iii. Use large simple font
iv. Use animation effectively

C. Delivery

i. Speak to the audience with words supplementing or explaining slides
ii. DO NOT READ the slides
iii. Respond forthrightly, not defensively, to questions or comments

12.Rehearse presentation

A. Timing
B. Possible questions

13. Present a convincing report. Don't be attached to the outcome.