IEEE Bylaws

I-304. Other Boards, Standing Committees, and Ad Hoc Committees

1. Standing Committees of the Board of Directors.   The following additional Standing Committees, each with a scope and mission statement approved by the Board of Directors, shall be established by and shall report to the Board of Directors:
   
   Admission and Advancement Committee
   Audit Committee
   Awards Board
   Conferences Committee
   Employee Benefits and Compensation Committee
   Ethics and Member Conduct Committee
   Fellow Committee
   Finance Committee
   Governance Committee
   History Committee
   Information Technology Strategy Committee
   Insurance Committee
   Investment Committee
   Life Members Committee (joint with the IEEE Foundation)
   Marketing and Sales Committee
   New Initiatives Committee
   Nominations and Appointments Committee
   Strategic Planning Committee
   Tellers Committee
   Women in Engineering Committee
   
   
2. Standing Committees Assigned to Major Boards.    The following Standing Committees of the Board of Directors are assigned by the Board of Directors, for administrative responsibility and operational support, to other Major Boards as indicated:
   
   Admission and Advancement Committee – MGAB
   Conferences Committee – TAB
   Life Members Committee – MGAB
   Marketing and Sales Committee – TAB and PSPB
   
   
3. Appointment of Standing Committee Chairs, Members, and Staff Secretaries.
   
   

   (a)	Unless specified otherwise in a governing document approved by the Board of Directors, the chairs and members of the Standing Committees shall be appointed by the Board of Directors. In accordance with IEEE Bylaw I-303.1, the voting members of the Standing Committees appointed by individuals or committees, other than the IEEE Board of Directors, as specified in these Bylaws, shall be annually submitted to the IEEE Board of Directors for affirmation.
   (b)	Where the governing documents approved by the Board of Directors provide for member appointments to Standing Committees and Boards by bodies other than the Board of Directors, such appointments shall be made by the respective appointing bodies in consultation with the respective Chairs of such Standing Committees and Boards.
   (c)	The following Standing Committees shall have at least one member who obtained his or her first collegiate degree within the last ten years at the time of appointment and who is at Graduate Student Member, Member grade or higher.  Conferences Committee Ethics and Member Conduct Committee History Committee Nominations and Appointments Committee Tellers Committee Women in Engineering Committee
   (d)	Staff secretaries shall be designated by the IEEE Executive Director, when appropriate, to assist the committees in their work.

4. Subcommittees.   Each Board and Standing Committee shall have the right to create subcommittees of its own selection.  Voting members of all Boards, Standing Committees, and subcommittees thereof shall be members of the IEEE and must be of Graduate Student Member, Member, Senior Member or Fellow grade, unless specified otherwise in these Bylaws.  Qualified individuals, who need not be members of IEEE, may be appointed to serve as non-voting consultants to make their expertise available to these bodies.  The term of appointment and duration of service for such consultants shall conform to the requirements of this Bylaw and I-304.5.  Where the Bylaws provide for liaison appointments to Standing Committees and Boards, such appointments shall be made by the respective appointing authorities in consultation with the respective Chairs of the Committees or Boards, subject to ratification by the Board of Directors at its next meeting.
   
   
5. Term of Appointment.   Unless specified otherwise, the term of appointment for members, including the Chair and any other officers of the Boards and Standing Committees listed in Bylaw I-304 and I-303, shall be for the calendar year of appointment.  However, acceptance of appointment will carry with it the understanding that a member would normally be re-appointed annually to serve for no more than three consecutive years.
   
   
6. Duration of Service.   Unless specified otherwise, the consecutive period of service of any member of any Board or Standing Committee listed in Bylaw I-305 shall not extend beyond three years, except that a Chair or Past Chair may serve one additional year.  The limitations of tenure may be waived in individual cases for reasons deemed by the Board of Directors to be in the best interests of IEEE.
   
   
7. Distribution of Appointments.   Unless specified otherwise, appointments shall normally be distributed so as to avoid the termination of more than about one-third of the membership of any Board or Standing Committee in any calendar year.
   
   
8. Additional Appointments.   Additional appointments with the approval of the Board of Directors may be made to any Board or Standing Committee to fill vacancies or to care for special cases as the need arises, but such appointments shall expire with the expiration of the calendar year.
   
   
9. Standing Committee Operations Manual.   The functions, scopes, and responsibilities of each Standing Committee, together with rules for operation and guidance, as recommended by the Standing Committee, shall be compiled by the IEEE Executive Director for the approval of the Board of Directors and contained in a document titled "Standing Committee Operations Manual."  Following appointment, each new member of a Standing Committee shall be provided with a copy of the applicable Manual.
   
   
10. Involvement with Outside Organizations.    In support of IEEE purposes and objectives, there may be both ad hoc and continuing working arrangements with other not-for-profit organizations that may be of a local, national, or international nature.  The Board of Directors shall be responsible for establishing policies, procedures, and guidelines for the conduct of such arrangements (see Section 5 of the IEEE Policies).  The Board of Directors may authorize the IEEE Executive Director or other specified IEEE organizational units to take all necessary actions to support such arrangements.  These delegations of authority generally shall be to the highest level within the IEEE organizational structure consistent with the nature of the outside organization and the joint programs.  Such IEEE representatives or delegates shall vote in these bodies as instructed by the Board of Directors when a position has been taken by the Board of Directors.
    
    
11. Review of Standing Committees.   The Board of Directors may appoint committees to review its Standing Committees as listed in Bylaw I-304. The charge and operation of these review committees shall be specified at the time of appointment.  Following each such review, recommendations shall be made to the Board of Directors, concerning such areas as, among other things, purposes, activities, duties, and composition that best serve the IEEE, its membership, and the public.
    
    
12. Ad Hoc Committees of the Board of Directors.   An Ad Hoc Committee of the Board of Directors may be appointed from time to time by the Board of Directors, the President, or President-Elect to address a specific issue or activity that is not appropriate to be addressed by an ongoing Standing Committee of the Board of Directors.
    
    The scope, membership, source of funding, and expected duration of each such Ad Hoc Committee shall be specified at the time of appointment. If the President or the President-Elect appoints an Ad Hoc Committee, notification of the formation shall be provided to the Board of Directors within seven business days, including the above Ad Hoc Committee elements.
    
    The activities of an Ad Hoc Committee are expected to be completed by the end of the calendar year of the Committee’s formation, at which time the Ad Hoc Committee shall terminate. Ad Hoc Committee term extensions in increments of one calendar year or less may be made by the appointing body, the President, or President-Elect, as applicable.