10.1.27
Summary of Requirements for Technical
Co-Sponsored/Cooperation Conferences
Since involvement in technical co-sponsored
sponsorship/technical cooperation conferences is
more limited than that of sponsored and
co-sponsored conferences, the involved IEEE
organizational unit may wish to negotiate a
variety of issues with the sponsoring organization,
including registration fees for IEEE Members, and
other issues that benefit the Conference and the
future interaction with the sponsoring
organization. Below is a checklist of items for a
technical co sponsorship/technical cooperation
conferences:
- Define a Memorandum of Understanding (MoU)
amongst participating organizational units
(Policy 10.1.5). The MoU shall include a
clause specifying whether the conference
proceedings will be included in IEEE
Conference Publications Program (CPP), which
includes posting of the proceedings in
IEEE’s electronic database of
articles. Inclusion in the CPP adds
value to the conference. Therefore, the IEEE
Organizational Unit providing technical
co-sponsorship/technical cooperation with the
event may assess a fee to the conference
organizations, or negotiate an agreement that
will bring financial benefit to IEEE in some
other form, for inclusion of the conference
proceedings in the IEEE CPP.
- The Conference Information Schedule and other
supporting conference information must be
submitted to IEEE Conference Services for use
in the IEEE Meetings Database, which
facilitates the online distribution of
conference information, and for archival purposes.
- If the conference proceedings are to be
included in the Conference Publication
Program, the IEEE Conference Publication Form
shall be submitted to IEEE Conference Services
(Policy 10.1.20).
- Technical co-sponsorship/technical
cooperation conferences cannot use the IEEE
name in the title (Policy 10.1.16).
- Use the IEEE Logo as defined in Policy
10.1.17.
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