IEEE Geographic Unit Record Retention Schedule

* These items, when submitted, are retained in storage by IEEE

ITEM	RETENTION PERIOD
General Accounting Records

General Ledger	Permanent
Fixed Assets Records	Permanent
Loans Receivable Ledger	7 years
* Annual Financial Reports (L-50)	Permanent
* Audit Reports	Permanent
Cancelled Checks	7 years
Bank Statements & Reconciliation	7 years
Support Vouchers for Payables (Paid Invoices)	7 years
Expense Reports	7 years

Tax Records
* Tax Records and Support Data (in U.S.: W-2's, W-9's, 1099's, Gift Acknowledgement Letters)	6 years

Personnel Records

Payroll Earning Records	Employment duration plus 6 years
Cancelled Paychecks	7 years after termination
Pension Records	Permanent

General Administrative Items

Contracts	7 years
Leases	10 years after termination
Postage Meter Record Book	1 year
General Correspondence	1 year

IEEE Related Items

* Charter	Permanent
Historical Records, including records of Section Officers	Permanent
Correspondence (e-mail) can be kept electronically or as hardcopy	1 year