Hotel Direct Billing Policy for IEEE Meetings

Direct Billing to the IEEE Master:
The processing of sleeping room charges that are direct billed to the IEEE will be coordinated internally by staff and should not appear on individual expense report vouchers. Direct billing will apply only for the approved reimbursable nights. Please contact your Staff Administrator for questions pertaining to approved/unapproved nights.

If any sleeping room charges should have been direct billed to the IEEE, but were charged to the individual, please submit the charge as part of the usual expense voucher with an explanatory note justifying IEEE reimbursement.

When submitting your expense report (XLS, 42.5 KB), please provide your IEEE Member Number in the space marked "Vendor No." (bottom left hand corner) and sign in the space provided.

Onsite Changes: Any extension of stay while onsite at the meeting will not have the ability to be direct billed to the IEEE. You will need to put the charge on your personal account and submit as part of the usual expense voucher for IEEE reimbursement.