IEEE:
As used in this statement,
“IEEE” means The Institute of
Electrical and Electronics Engineers, Inc.,
and any company owned in whole or in part,
directly or indirectly, by it, including any
specific project in which any such company is
a participant.
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Immediate Family:
As used in this statement, a member of
your "Immediate Family" means your spouse and
children, and the father, mother, sisters, and
brothers of yourself and your spouse. You are
not required to question members of your
family for this statement. It is sufficient
to give the facts as you know them or believe them
to be.
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Financial Interest:
As used in this statement, "Financial
Interest" includes (except as stated below)
any stock, bond, or other debt obligation, option,
or right to purchase stock, share in profits,
investment, partnership interest, or other
proprietary interest of any nature.
Ownership
of securities in a corporation shall not be deemed
to constitute financial interest therein
within the meaning of this questionnaire, if
all the following conditions are met:
(a) the securities are traded on a
national securities exchange, or
regularly reported in over-the-counter
quotations in the financial press;
(b) the securities owned by you and, to
your knowledge or belief, owned by
members of your immediate family do not exceed
one-tenth of 1% of the outstanding
securities of the same class of such
corporation; and
(c) the market value of the securities,
so owned, does not exceed 50% of your
gross annual revenue.
Financial
Interest also includes employment and contractual
relationships.
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Example:
The individual would have a potential
conflict of interest if they or an immediate
family member were employed by Dell and/or had
contractual relationships with IEEE for the
provision of goods or services to IEEE (e.g.,
lease or purchase of PCs). In order to
avoid the potential for a conflict of
interest, the individual is advised to recuse
themselves from (decline to participate in) any
decision-making that involves Dell computers.
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Participated:
In answering this statement’s
questions, you should consider that you have
Participated in a transaction on behalf of IEEE if
you have acted directly or have recommended,
directed, authorized, or approved the action
of another who has acted for IEEE in the
transaction, or if you have been involved in
the selection or specification of the property
purchased, sold, or leased or the services procured,
even though you may not have been involved in
the actual negotiation or transaction.
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Example #1:
An employee or volunteer would be
considered to have a potential conflict of
interest if they participated in the process of
selecting personal computers and an immediate
family member’s job responsibilities involve
the sale of personal computers to IEEE.
Again, in
such cases, the individual should reveal the
potential conflict in their response to the
questions on this form. In such cases, the
employee or volunteer would be asked to recuse
themselves from involvement in such
decision-making.
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Example #2:
A volunteer or member of their immediate
family serves as an editor or in another
decision-making capacity for an IEEE publication and
also serves in a similar capacity for a
competing non-IEEE publication. This
potential conflict of interest should be reported in
responses to questions 1, 2, and 3 included
in the form.
In order
to manage the potential conflict, respondents would
likely be asked to recuse themselves from any
decision-making with respect to issues that
relate to both the IEEE publication and the
competing non-IEEE publication.
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Example #3:
A volunteer serves in a decision-making
capacity for an IEEE conference and also has a
direct or indirect interest in a potential supplier
of goods and/or services to the conference
(e.g., registration services). This potential
conflict should be reported in responses to
questions 1, 2, and 3 included
in the form.
In order
to manage the potential conflict, respondents would
likely be asked to recuse themselves from the
selection process for such goods and services.
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Example #4:
A volunteer who serves on an EAB
committee would be considered to have a
potential conflict of interest if s/he participates
in international accreditation activities and
receives for this service gifts, remuneration,
or personal income (as opposed to receiving
reimbursement for travel and lodging
expenses). The reason is that EAB decisions
on accreditation activities may affect this
volunteer's future income.
In such
cases, the individual should reveal the potential
conflict in the response to the questions on
this form, and may be asked to recuse
herself/himself from participation in any discussion
or vote regarding accreditation in the country
or countries where s/he performs or expects to
perform accreditation services for a fee.
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Loan:
As used in this statement, "Loan" means
a loan of money, property, or services other
than a bank loan at prevailing interest
rates.
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Example:
In this case, a potential supplier might
have loaned a personal computer to an employee
or volunteer. If that individual is involved
in the selection of PCs, the situation should
be revealed in the COI disclosure statement
under Question 4, and s/he should recuse themselves
from participation in the decision-making
process for the subject equipment.
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Transactions:
The Transactions to which this statement
relates are (a) purchases, sales and leases,
and contracts for the purchase, sale or lease of
property of any kind, or (b) the procurement of
services such as printing, advertising and
catering.
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Example:
If an employee or
volunteer were to have decision-making
responsibility for the purchase or lease of
PCs and they or their immediate family member had
worked for the involved supplier, during the
prior twelve months, they would be considered
to have a potential conflict of interest that should
be disclosed in the Conflict of Interest
disclosure statement. In response to
this disclosure, they would be asked to recuse
themselves from the decision-making process
for the purchase or lease of PCs by the IEEE.
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