Welcome to the 20th edition of the PSPB Quarterly Newsletter.
Outgoing 2011-2012 PSPB VP David A. Hodges received a commemorative issue of IEEE Spectrum at the November 2012 PSPB Meeting.
As 2012 comes to a close and as IEEE Publications volunteers and professional staff look with much anticipation to what surprises 2013 has in store, take a moment to reflect on all that's been accomplished. Collaborative efforts yield the most fruitful results. Thank you for all of your determination to continue to excel in this ever-evolving and changing publications marketplace.
As IEEE moves toward vigorous participation in Open Access (OA) publishing, the Board of Directors has updated its position on OA Publication as it is noted below.
IEEE Position on Open Access Publication
As one of the world’s larger publishers of research literature in science and engineering, IEEE is committed to providing authors with a choice of where to publish their work, to giving published articles wide visibility in the scholarly community, and to assuring the integrity of work it publishes. Consistent with these principles, IEEE supports the emerging consensus that the public should have more convenient and more economical access to the results of publicly funded research. IEEE provides all authors with an option to publish their reviewed and accepted work in any appropriate wholly owned IEEE journal as an open access document at a reasonable cost, and IEEE continues to comply with requirements for public access to publicly funded work mandated by funding agencies throughout the world.
IEEE defines an open access document to be one in which unrestricted personal access to a version of record is permitted. To assure quality and integrity, research publications must be subjected to the rigorous quality control process commonly known as peer review, and a version of record must be maintained in a readily accessible archive. Peer review includes a thorough review by qualified and independent experts who can validate the technical worthiness and integrity of the publication. Maintaining a version of record assures the future integrity of the original work.
All parties to scientific and engineering publication – authors, research sponsors, libraries, scholars and other interested readers – should recognize that the costs associated with peer review, indexing, archiving, distribution, and other elements of publication must be met through a sustainable business model. There are several viable business models for publishing that offer different advantages and/or are tailored to different needs and circumstances. No single business model is appropriate or should be mandated for all fields of science and engineering, or for all authors or publishers. As a not-for-profit publisher, IEEE remains committed to offering high-quality technical information at reasonable prices.
Governments and publishers can and should work together to develop business models that ensure quality while reducing the cost of science and engineering publishing. This may include the development of effective standards for formats, publishing platforms, indexing, etc. Through the encouragement of interoperable government and publisher systems, public access to scholarly information can be facilitated without costly and duplicative government investment.
All authors, regardless of their financial resources, must have opportunities to have their work considered for publication in scholarly publications, and to have options regarding the ownership of copyright and methods of meeting the costs of publication. These may include the option of an author or research sponsor to directly pay the costs of publication, the option of transferring the ownership of copyright to a publisher, and perhaps others. Respect for copyright and intellectual property rights should be fundamental to any open access model.
Top prize, a Gold 2012 FOLIO OZZIE AWARD (for design), has been awarded to IEEE Potentials in the category of Best Cover - Association/Non-Profit, Business-to-Business, for the Sept/Oct 2011 Social Computing issue. Congratulations to the staff and volunteers for their tireless commitment to excellence. Job well done!
Four important changes to the PSPB Operations Manual were passed during the November 2012 IEEE Board of Directors (BoD) meeting. First, a new section was added to describe IEEE’s first mega-journal, IEEE ACCESSTM. The second action was to modify the Manual to render it media neutral, as much as practical. Implementing the plagiarism checking tool was provided by the third action and the fourth updated the description for THE INSTITUTE.
New Journal Update: The editorial mission and details such as editorial authority and responsibility and publication procedures for IEEE’s first mega-journal are now available in the PSPB Operations Manual under Section 8.3.5. The new publication, titled IEEE Access, is open access, IEEE-wide, interdisciplinary, and only available on-line. This new journal will feature streamlined peer review and rapid publication processes. Submissions will be judged primarily on the technical presentation of the author's original work and its interest to readers. Practical articles dealing with experimental methods, technology applications, and manufacturing techniques are encouraged. Readers will be able to access articles in IEEE Access without payment. Section 8.3.5.A addresses the editorial mission of IEEE Access; Section 8.3.5.B covers editorial authority and responsibility; and Section 8.3.5.C addresses the publication procedures.
Changing to Media-Neutral: Rapid changes in publications media have made it necessary to update the Manual, changing it from print centric to media neutral, not only for current but also anticipated future publication practices. The modifications are extensive, but do not change the concepts or meanings of the Manual contents.
Plagiarism Update: To help ensure the originality and quality of all technical content going into IEEE Xplore, all IEEE periodical and conference articles are to be screened by a plagiarism detection tool. The PSPB Operations Manual has been revised to maximize the broadest possible implementation of this requirement, as well as lay the groundwork for implementation. Accordingly, Section 8.2.2 of the Manual, which is dedicated to IEEE’s review process, now has a new Part C. In addition, and for completeness and consistency, minor revisions were also made to Sections 8.2.5, 8.2.6, and 8.2.7 to identify the plagiarism detection requirement within the descriptions of the various IEEE publication types.
THE INSTITUTE: With its mission to feature news about the IEEE and its members, this publication has evolved to also reach its audience via multimedia outlets. Section 8.3.3 of the Manual has been updated to include the various multimedia outlets now available to IEEE Members. In addition to a quarterly print publication, The Institute is presented via a facsimile edition, a mobile edition which features an e-mail alert, and a Web site updated regularly with articles, audio podcasts, videos, blogs, and RSS feeds.
A special open access version of the IEEE Copyright Form (the OACF) authors submitting articles on an open access basis has been developed for authors submitting articles on an open access basis. At this time, IEEE is opening article submission sites for four fully open access topical journals, IEEE Access new mega journal and hybrid journals. These sites are equipped for copyright transfer using the OACF, not a license. This intermediate solution assures OA authors that their articles are freely available for all users to access at no charge, keeping in line with IEEE's definition of open access. It also allows authors to post the final, published version of their articles and it makes it clear that funding agencies are entitled to post the articles. IEEE continues to study the implications of offering an author license for open access articles. As we move into 2013, CC licenses will continue to be studied and new developments will be reported on in the first quarter of the new year.
In addition authors have the option of publishing open access in our traditional journals, sometimes called the hybrid approach.
The IEEE Publication Services & Products Board on 7 Dec. revised its Operations Manual Section 8.1.9 on Electronic Information Dissemination (known familiarly as "author posting policy").
PSPB accepted the recommendations of an ad hoc committee, which reviewed policy adopted in November 2010. The highlights of the revision are as follows: