"Awards" is the generic name given to recognition of excellence by IEEE and includes medals, awards, scholarships, and other recognitions administered under the overall responsibility of the IEEE Awards Board and the IEEE Board of Directors. Certain specific responsibilities have been delegated to subordinate boards.
This procedure details the development, submission, approval, and administrative procedures applicable to all award and scholarship proposals developed by IEEE geographic units (e.g, Region, Section, Chapter) and submitted to the MGA Awards and Recognition Committee (ARC) for endorsement. Upon ARC endorsement, proposals will be forwarded to the Member and Geographic Activities (MGA) Member Engagement and Life Cycle Committee (MELCC) or MGA Board for final approval, or for review by MGA MELCC, but requiring higher levels of approvals by virtue of exceeding the limitations of Table A in Section 4 of the IEEE Policies.
Recognition and support for any student activity shall be for the direct benefit or perpetuation of the aims and objectives of IEEE or one of its organizational units. Scholarships should be designed to accomplish specific purposes not already covered by other agencies.
For purposes of clarity, IEEE has identified the various forms of student recognition and support generally characterized as fellowships, awards, or prizes in terms of:
Description: Award specifications should be unambiguous and non-conflicting with existing awards.
Administration: Specify the organizational unit(s) responsible for administering the award.
Eligibility: Be very specific as to the parameters such as who may apply;
Prize: Identify specifically what the award will consist of, such as cash award, certificate, plaque, featured publication, etc.
Funds: State source of funds, assurance of fund continuity.
Nominee Solicitation: Detail plans and procedures used to solicit nominees. If other bodies are involved, explain how they are involved.
Award or Selection Committee: Identify membership, term of service, procedures for selection of members, responsibilities, etc.
Schedule: State schedule for submission of nominees, applications, committee meetings, approval meetings, notification of recipient, annual or periodic award, etc. When scholarships, etc., are proposed, how does the schedule fit with the academic need it embraces?
Selection: How is the selection process to be accomplished? For example, scoring, voting, or other procedures?
Presentation: State preferred location and schedule for award presentation. Indicate if the recipient has a preference of location and time.
Publicity: Publicity as may be appropriate and available. For example, use IEEE publications, feature publication, or the local paper.
The MGA Awards and Recognition Committee (ARC) will evaluate the proposal in accordance with established policies and procedures and in terms of:
After detailed review of the proposal, the MGA ARC will make one of the following recommendations:
Upon review, the MGA MELCC or MGA Board can:
Subsequent action by the MGA ARC:
All new awards:
When an award is named after a person:
When an award is named after a person, that individual shall not be eligible: