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This page is the updated format for SCOOP, the monthly newsletter sent from IEEE Member and Geographic Activities (MGA) to Section, Area, and Council chairs, treasurers, webmasters, and newsletter editors.

Come back often for regular MGA news updates. Also, check out the links on the right side for other IEEE news sources.

View 2012-2016 archived MGA News articles (PDF, 2 MB)

View 2011 and 2010 archival issues of SCOOP

 

Reminder: 2015 annual reporting and rebate requirements: due 15 March

(updated 27 January 2016)

All Section officers and Chapter/affinity group chairs will be contacted with a reminder that the following annual reports are required to be eligible for a rebate:

  • Meeting Activity
  • Current Officers
  • Financial Reporting:
    • Geographic unit treasurers are responsible for recording the financial activity of their unit and any sub-units (Subsections, Chapters, and/or Affinity Groups) using NetSuite
    • Original year-end bank statements and investment-account statements (not IEEE Concentration Banking and Investment Accounts) must be provided
  • Financial activity should be accurately entered into NetSuite as soon as possible, but no later than 15 March 2016. All other required reporting should also be completed by 15 March 2016.

    In order to be eligible for the 10% rebate bonus, as part of the annual reporting requirements, all reporting should be submitted to IEEE no later than 19 February 2016. This includes meeting and officer reporting, completing your financials in NetSuite, and submitting a year-end bank statement (not IEEE Concentration Banking and Investment Accounts). Additional information on Annual Reporting and the 2016 Rebate Schedule are available.

 
 

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Proposed amendment to the IEEE Constitution on 2016 ballot

(posted 27 January 2016)

At its November 2015 meeting, the IEEE Board of Directors endorsed revisions to the IEEE Constitution, which will be sent to the IEEE membership for approval this year in the form of one amendment. Here is a summary of what the amendment accomplishes:

  1. Separates the role of an IEEE delegate from an IEEE director, so that directors need not also be delegates. This modification will allow the IEEE organizational structure to change in the future to better respond to the demands of a complex and changing world. Ultimately this will better serve the needs of members, the profession, and the public
  2. Separates the requirement that corporate officers must also be directors. This will allow corporate officers as currently defined to serve in important leadership positions other than on the Board of Directors
  3. Provides members with an increased role in selecting the Board of Directors by allowing the Board to be elected by the full eligible voting membership of IEEE
  4. Adds the executive director, who is the most senior IEEE staff executive, as a nonvoting member of the Board of Directors to participate in setting the strategic direction of IEEE
  5. Establishes a new role for IEEE delegates, who are members of the IEEE Assembly, to advise the Board of Directors on revisions to IEEE bylaws
  6. Adds language to the IEEE Constitution that explicitly ensures a richly diverse Board of Directors
 
 

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Welcome new members in your Section and invite them to attend an orientation webinar

(posted 27 January 2016)

IEEE Section Chairs and Section Membership Development Chairs receive a monthly email notification regarding newly joined members in your Section. The current list of new members (those who joined in the past 30 days) is available through SAMIEEE, your volunteer analytics tool. The report provides member contact information: name, mailing address, email address, phone number, type of membership (traditional, e-membership), Societies joined, grade, and reasons for joining IEEE.

Welcome these new members to your Section and encourage them to register for a 30-minute live New Member Orientation webinar. These webinars are typically scheduled on the fourth Thursday of each month, either 9:00 a.m. or 3:00 p.m. ET. The webinar includes an overview of IEEE membership, access instructions for member-only benefits and services, and a question-and-answer session. The February guest speaker is Charmain Williams, MGA Global Career Resources Product Manager.

 
 

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vTools release announcement: eNotice Express

(posted 27 January 2016)

The MGA Information Management and vTools teams are very happy to announce the first release of IEEE eNotice Express. 

vTools.eNotice is an email distribution service, provided by MGA, that has been developed to send newsletters, meeting notices, social events, and IEEE conference materials to members on behalf of volunteers. 

Up until now, all eNotices required staff to process them, which could take up to 5 business days. eNotice Express removes the staff component and the wait time for delivery.

Messages can be previewed before being sent and are then queued for distribution within two (2) hours. The eNotice dashboard provides up-to-the minute status and mailing statistics.

The initial release of eNotice Express is available for Regions, Sections, Subsections, Councils, and Chapters.

 
 

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IEEE Women in Engineering news: register now for 2016 WIE International Leadership Conference

(updated 27 January 2016)

IEEE Women in Engineering (WIE) is pleased to announce upcoming events and opportunities: 

International Leadership Conference - Registration Open

Registration is now open for the 2016 IEEE Women in Engineering International Leadership Conference (2016 WIE-ILC), which will take place 23-24 May 2016, in the capital of Silicon Valley, San Jose, CA, USA. With a theme of "Lead Beyond. Accelerating Innovative Women Who Change the World," the conference focuses on leadership, innovation, technology, and entrepreneurship. Connect with over 1,100 mid-to-senior-level technical professionals in attendance. Seating is limited. The conference sold out last year.

The Cisco-sponsored opening reception will be Monday evening, 23 May, at the San Jose Convention Center. The Ericsson-sponsored closing reception will be Tuesday evening, 24 May, at Ericsson offices in Santa Clara.

Awards and Recognition Program

The IEEE Women in Engineering (WIE) awards and recognition program is designed to recognize WIE members and affinity groups that have made an outstanding contribution to WIE, their community, and the engineering community through their dedication and involvement in projects or activities directed toward fulfilling the WIE goals and objectives. The nomination deadline is 1 April 2016.

 
 

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National Society Agreements – a new and improved process

(posted 27 January 2016)

IEEE has cooperative agreements with National Societies (NS) around the world. These agreements serve to establish a cooperative relationship through a Memorandum of Understanding (MOU) to assist with the personal and professional knowledge and growth of the members of both organizations.

The MOU is established after negotiations between the local IEEE Section and the NS. The agreement is signed by the IEEE President, local Section Chair, and the leadership of the NS. Once signed, the agreement is managed at the local level.

An evaluation of the process was performed in 2015 and input was received from Section and Region leaders. This evaluation indicated that once an agreement is signed there were only limited joint activities. To address this issue, a recommendation was developed which requires that for new and renewed agreements, a supplement will be required to document the planned first year joint activities. This recommendation was approved by the MGA Board and IEEE Board of Directors in November 2015.

The supplement is required to ensure that the membership of both organizations obtain the full benefits of the agreement. Examples of joint activities are technical meetings, social meetings, award banquets, distinguished lecturer presentations, seminars, tutorials, and short courses, as well as publication exchanges. At least three (3) first year joint activities must be agreed to.

The process starts with the IEEE Section recognizing the benefits to be derived via cooperation with a specific NS. The Section leadership then contacts the NS and determines if the NS is interested.

 
 

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Member Discounts: international life insurance

(posted 27 January 2016)

As part of the IEEE international community, members have access to the IEEE International Insurance Marketplace, where they can research options that will be right for themselves and their families. At this time, IEEE Member Life Insurance, underwritten by Lloyds of London, is available to IEEE members in more than 60 countries, and many other essential insurance plans are available to members who are living outside their native countries as expatriates. The IEEE Member Life plan is offered with no health questions to answer and benefit options up to US$500,000.

 
 

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Call for volunteers: IEEE Awards committees; last call for IEEE Technical Field Award and Herz Award nominations

(posted 27 January 2016)

The IEEE Awards Board seeks new volunteers to serve on its award selection committees and Awards Board standing committees to assist with managing the recipient nomination and selection process for IEEE Medals, Technical Field Awards, and Recognitions, the highest awards IEEE presents on behalf of the IEEE Board of Directors.

  • AB Awards Review Committee
  • AB Planning and Policy Committee
  • AB Finance Committee
  • AB Presentation and Publicity Committee
  • AB Joint Awards with National Societies Committee
  • Medals Council
  • Technical Field Awards Council
  • Recognitions Council
  • Medal, Technical Field Award, Recognition selection committees

Last call for nominations: Nominations are due 31 January annually for the IEEE Technical Field Awards (TFAs) and the IEEE Eric Herz Outstanding Staff Member Award. IEEE TFAs are awarded for contributions or leadership in a specific field of interest of the IEEE and are among the highest awards presented on behalf of the IEEE Board of Directors. The IEEE Herz Award was created in 2005 by the IEEE Board of Directors, and is named in honor of Eric Herz, who has had a long and illustrious career as both a volunteer and staff member of the IEEE.

All IEEE members are encouraged to submit a nomination for a worthy candidate within their technical fields.

For over 100 years, IEEE and its predecessor societies, the American Institute of Electrical Engineers and the Institute of Radio Engineers, have paid tribute to technical professionals whose exceptional achievements and outstanding contributions have made a lasting impact on technology, society, the engineering profession, and humanity.

 
 

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IEEE Meetings, Conferences & Events (MCE) Conference Education Program webinars: using mobile apps and IEEE Collabratec to enhance engagement

(posted 27 January 2016)

The IEEE Meetings, Conferences & Events (MCE) Conference Education Program is offering the following upcoming webinars:

Mobile Apps for Conferences – The Latest Trends in Audience Engagement

  • Date: Thursday, February 18, 2016
  • Time: 11:00 a.m. ET (1600 UTC-05)
  • Speaker: Elise B. Taylor, Corporate Team Lead, Senior Account Manager, EventMobi
  • Description: Gain an understanding on how your conference can use mobile apps to increase its value proposition to both attendees and sponsors. IEEE MCE Preferred Partner, EventMobi, will discuss how to use gamification, polling, and surveys to enhance networking and engagement opportunities with your audience. Learn how IEEE organization units have partnered with EventMobi on their conferences.

Using IEEE Collabratec™ to Enhance Engagement at Your Conference

  • Date: Wednesday, February 24, 2016
  • Time: 10:00 a.m. ET (1500 UTC-05) or 3:00 p.m. ET (2200 UTC-05)
  • Description: Learn about IEEE Collabratec and how you can use the various tools and reach communities to enhance attendance and engagement at your conference.
 
 

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Member Discounts: shipping discounts for Regions 1-7

(posted 22 December 2015)

IEEE members in the United States and Canada can save on shipping when using UPS®. The member discount applies to a broad portfolio of shipping services including air, international, ground, and freight services. Members can receive these discounts for their personal or business use, even with a current UPS account.

 
 

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Reminder call for nominations: IEEE Fellow Class of 2017: deadline 1 March

(updated 22 December 2015)

The nomination period for the 2017 Fellow Class is open and will continue through 1 March 2016.

 
 

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IEEE Assembly announces 2016 corporate officers

(posted 25 November 2015)

The IEEE Assembly annually selects the following five Corporate Officers: IEEE Secretary, IEEE Treasurer, IEEE Vice President, Educational Activities, IEEE Vice President, Member and Geographic Activities, and IEEE Vice President, Publication Services and Products. All are one-year terms.

Wai-Choong (Lawrence) Wong was selected as 2016 IEEE Vice President, Member and Geographic Activities.

 
 

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2015 MGA Award recipients announced

(posted 25 November 2015)

At its 21 November 2015 meeting, the IEEE Member and Geographic Activities (MGA) Board selected the 2015 MGA Award recipients, including:

  • MGA Larry K. Wilson Transnational Award: Amarnath Raja (R10), Kerala Section, "For significant contributions to global IEEE humanitarian activities and member engagement, conceptualizing and creating the IEEE Special Interest Group on Humanitarian Technology (SIGHT) program and helping spread it as a channel for engineers working together to bring the benefits of technology to the entire world."
  • MGA Innovation Award: Loretta Arellano (R6), San Fernando Valley Section, "For exemplary innovation and leadership in leading the development of the MGA Volunteer Leadership Training program."

Also selected were recipients for the MGA Leadership, Achievement, and Young Professionals Achievement Awards.

 
 

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Final IEEE Life Members Fund Commemorative Coaster: Volta's Electric Battery Invention, 1799

(posted 25 November 2015)

In 1799, Alessandro Volta developed the first electrical battery. This battery, known as the Voltaic Cell, consisted of two plates of different metals immersed in a chemical solution. Volta's development of the first continuous and reproducible source of electrical current was an important step in the study of electromagnetism and in the development of electrical equipment.

Alessandro Volta (1745-1827), professor of philosophy at Pavia University, Italy (1774-1804), contributed much to electrical science. He introduced the theory of electrical current and observed electricity separating water into its component parts of hydrogen and oxygen. Before Volta, it was assumed that electricity was generated by living beings (animal electricity). He discovered that electricity could be generated chemically and made to flow evenly through a conductor in a closed circuit. He built a battery, known as a Voltaic pile, made of alternating copper and zinc discs, with each pair of metals separated by flannel soaked in weak acid.

To celebrate this important milestone, those who donate US$125+ specifically to the IEEE Life Members Fund (LMF) of the IEEE Foundation beginning in October 2015 through September 2016 will receive the limited-edition coaster depicting Volta's Electric Battery.

Volta's Electric Battery is the ninth and final coaster in a series of limited-edition coasters commemorating various historic IEEE Electrical Engineering Milestones. The first eight depict Telstar, the Panama Canal, Japan's Bullet Train, the ENIAC computer, the Atom Smasher, Maxwell's Equations, Landing of the Transatlantic Cable, and the Invention of the First Transistor. Complete your limited-edition set of coasters. Previous years' coasters are also available for a US$125 donation each.

The LMF provides grants to new and ongoing projects that are beneficial to potential engineers and engineering students. Your gift will both preserve the memory of Volta's Electric Battery and support future technological innovations.

The IEEE History Committee established The IEEE Milestones in Electrical Engineering and Computing Program during the centennial year as an ongoing means to honor and commemorate significant technical achievements in the history of IEEE fields.

 
 

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Member Discounts: holiday offers on computers

(posted 25 November 2015)

It’s that time of the year, and IEEE members can begin their holiday shopping. Communicate to your members that there are special offers and deals from IEEE’s hardware discount partners to make shopping for computers easy and more affordable during the holiday season.

 
 
 

Reminder: Coming soon, compliance training required for select IEEE volunteer leaders

(updated 25 November 2015)

IEEE adheres to the highest standards of integrity and responsible, ethical business conduct around the world. It is important that those who act on the organization’s behalf—both IEEE volunteers and employees—support IEEE’s stellar reputation by adhering to the same standards and expectations.

IEEE has created a robust ethics and compliance program tailored to its unique operation in 190 countries. Given that the world is both complex and changing, this program is designed to ensure that volunteers and employees understand and meet the demands of being a global citizen.

As part of this program, IEEE requires that select volunteers (see which volunteers are affected) who started or continued their position in 2015 complete a set of new compliance education and training classes within 60 days of the start of their term.

  • For those who started their term on 1 January 2015, the deadline is 1 March 2016.
  • For those who have started a term that extends into 2016, the deadline also is 1 March 2016.
  • Note: Those who end their term in 2015 do not need to take this training.

The self-paced online classes will cover several topics, including harassment, conflict of interest, anti-bribery, data privacy, and security. Individual classes vary in length, but they will take on average 2.5 to 4.5 hours in total to complete, depending on your individual volunteer leadership role. Most classes will need to be taken every three years, assuming you are still in a position that requires training.

Taking this training will give you a sense of the culture of integrity, ethical behavior, and leadership IEEE has taken in advancing technology for humanity, as well as better inform you about concrete aspects of compliance at IEEE and best practices for not-for-profit membership organizations like IEEE.

Look for further communications in the coming months. If you have further questions, please visit the IEEE Support Center for Frequently Asked Questions.

 
 

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MGA Operations Manual changes: Rebate Schedule added; required reporting deadline change to 15 March

(updated 26 October 2015)

At its 20 June 2015 meeting, the IEEE Member and Geographic Activities (MGA) Board approved adding the rebate schedule to Section 9.0.E of the MGA Operations Manual. Including the rebate schedule in the MGA Operations Manual will ensure members and volunteers have direct access to the official MGA approved rebate definition, eligibility requirements, and schedule.

The rebate schedule has also been streamlined to remove repetitive information and clarify areas such as activity bonus for affinity groups and rebates for members in geographic units outside of Sections. It also reinforces the use of both MGA electronic reporting tools and designated financial accounting software. The rebate algorithm and calculation remain unchanged.

​Please note the new reporting deadline. In June, the MGA Board also approved a motion to move the geographic unit close/end date for prior year financial reporting to 15 March. All required geographic unit reporting is now due 15 March. This information will be further communicated with all Sections over the next few months.

 
 

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IEEE-USA offers free e-books to members in January, February, and March

(updated 27 January 2016)

As a special benefit to IEEE members for the month of January, IEEE-USA E-books will offer “Leading and Managing Engineering & Technology – Book 4: What It Takes To Be a Manager-Leader,” written by Gerard H. (Gus) Gaynor. The final e-book of this series, Book 4 explores managing, leading, and the role of Independent Professional Contributors (IPCs) in organizational leadership. The e-book is available 1 January to 15 February.

In February, IEEE-USA E-Books will offer "Starting Your Start-Up--Book 4: Pricing Strategies," by Tanya Candia. The Starting Your Start-Up series is designed for engineers or entrepreneurs who have a product or service, but no marketing expertise. These guides help the readers understand the basics of starting their own businesses. In Book 4, Candia tackles one of the most difficult tasks for an entrepreneur--pricing the product properly. The e-book is available 1 February to 15 March.

In March, IEEE-USA E-Books will offer "Shaping an Engineering Career – Book 1: Responding to Career Challenges-A Personal Journey," by author Gerard H. (Gus) Gaynor. IEEE-USA’s Shaping an Engineering Career e-book series documents the personal history of selected engineers and describes their journeys in transitioning from entry-level employees to technology professionals or managers. Book 1 is the personal journey of Gaynor. Look for the special link on 1 March.

To purchase IEEE members-only products and to receive the member discount on eligible products, members must log in with their IEEE Accounts.

IEEE-USA E-Books seeks authors to write an e-book, or a series of e-books, on career guidance and development topics. If you have an idea for an e-book that will educate other IEEE members on a particular topic of expertise, email your e-book proposal to IEEE-USA Publishing Manager, Georgia C. Stelluto, at g.stelluto@ieee.org.

 
 

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Featured news around IEEE: IEEE Smart Grid Newsletter

(updated 27 January 2016)

Follow the links on the right side of this page to view more news around IEEE.

This month's featured IEEE News source is IEEE Smart Grid Newsletter.

The January edition of the IEEE Smart Grid Newsletter is live and covers numerous topics related to energy storage. Articles cover energy storage as a distribution system upgrade alternative, using energy storage to meet primary frequency response needs, emerging storage trends from Germany, and the emergence of the behind-the-meter energy storage market.

 
 

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Request for feedback on MGA News/SCOOP

MGA wants to know what kind of information you want to see on this page. Your feedback is appreciated.

 
 

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