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This page is the updated format for SCOOP, the monthly newsletter sent from IEEE Member and Geographic Activities (MGA) to Section, Area, and Council chairs, treasurers, webmasters, and newsletter editors.

Come back often for regular MGA news updates. Also, check out the links on the right side for other IEEE news sources.

View 2012-2015 archived MGA News articles (PDF, 1 MB)

View 2011 and 2010 archival issues of SCOOP


IEEE in 2030 Challenge seeks proposals for innovative projects: deadline extended to 15 September

(updated 25 August 2015)

IEEE has launched the IEEE in 2030 Challenge with the goal of finding innovative, creative, and potentially disruptive approaches that will help engineers and technical professionals working in industry. The IEEE New Initiatives Committee will be awarding small seed grants (US$40,000 or less) to those projects that are selected.

Applications may be submitted by one or more IEEE members or organizational units, individually or in cooperation with an IEEE staff group. The proposals will be based on their potential to lead to new IEEE products, services, and communities, and have a significant impact on the overall organization.

The deadline for receiving proposals is 1:00 p.m. ET (17:00 GMT) on 15 September 2015. Notification of the proposal's acceptance or rejection will be made on 6 October (IEEE Day).


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Call for nominations: IEEE Press Editorial Board: deadline 8 September

(posted 18 August 2015)

IEEE Press is seeking nominations for qualified candidates who are willing to serve, if elected, in the position of Editor-in-Chief of IEEE Press or as IEEE Press Editorial Board Member.

The primary responsibility of the IEEE Press Editorial Board is to provide technical and scientific expertise in the development of world-class, technical books. Board members work on a continuing basis with the Editor-in-Chief and professional acquisitions editors to recruit authors, review their proposals, and assist in identifying technical reviewers of proposals and complete book manuscripts.

The deadline is 8 September.


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Last call for applications: IEEE Smart Cities Initiative: deadline extended to 31 August

(updated 18 August 2015)

The IEEE Smart Cities Initiative is inviting applications from municipalities worldwide already in the process of planning smart cities for growing urban populations. Two cities will be selected from submissions to receive funding and support from IEEE experts to host a workshop in their city before the end of 2015.

IEEE Smart Cities has already provided investment to three selected IEEE Core Smart Cities – Guadalajara, Mexico; Trento, Italy; Wuxi, China, which are municipalities that have successfully demonstrated plans to invest human and financial capital into their smart city project. Two additional IEEE Core Smart Cities that are able to demonstrate a comprehensive plan and funds for their smart city evolution effort to join these municipalities will be selected.

Municipalities interested in applying to become an IEEE Core Smart City and host an inaugural workshop in 2015 should submit the application by 31 August 2015.


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Get ready for the IEEE Annual Election

(posted 13 August 2015)

IEEE Annual Election ballots will be mailed to eligible voting members via first class postal mail on 17 August 2015. In addition to the two candidates for 2016 IEEE President-Elect, Karen Bartleson and Frederick “Fred” Mintzer, various IEEE Divisions and Regions, as well as the IEEE Standards Association, IEEE Technical Activities, and IEEE-USA, will be electing their officers.

Starting on 17 August 2015, eligible voting members can access and return their ballot electronically, or return by using the postage-paid reply envelope included in their ballot package. Balloting ends at 12:00 noon CT USA (17:00 UTC) on 1 October 2015.


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Call for nominations: MGA Awards - Wilson, Innovation, Leadership, Achievement, and Young Professionals Achievement

(posted 13 August 2015)

You can help recognize the efforts of outstanding volunteers by nominating individuals for one of the prestigious MGA Awards. Each award has a unique mission and criteria, and offers the opportunity to honor distinguished colleagues, inspiring teachers, and corporate leaders.

If you know someone who has made substantial regional contributions through innovative projects, exemplary leadership, service, or by fulfilling the goals of transnational activities, consider nominating them for one of the following awards

Please visit the MGA Award Nomination Web page to review the nominator guidelines and eligibility requirements, reference the step-by-step submission instructions, and link to the portal for nominations.

The deadline for nominations (completed nomination form and two endorsement letters) is 15 October 2015.


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Updated call for participation: 2015 Volunteer Leadership Training Program (VOLT): deadlines 24 August and 4 September

(updated 13 August 2015)

In early July, the Volunteer Leadership Training Program (VOLT) for 2015 was announced, and includes two tracks.

Track 1 covers the foundational knowledge of the IEEE organization. These materials were made available to all IEEE volunteers through the IEEE Center for Leadership Excellence (CLE) website.

Volunteers who complete these foundational courses in the CLE by 24 August can apply for consideration for Track 2 of the VOLT Program, scheduled to start in mid-September and end early December 2015.

The VOLT team is looking for 50 volunteers to participate in this year’s program. Track 2 will focus on leadership related topics, and provide practical leadership experience volunteers can apply in their professional and personal environments. It is geared towards volunteers who have not been a Section Chair within their units, have at least two years of experience as IEEE volunteers, and meet the specified criteria.

Application forms must be submitted by 4 September 2015.  The final selection will be completed and announced prior to the start of the program in early September 2015.

Please share this information with all volunteers who you think may be interested or would benefit from this training experience.


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Use vTools.Voting for your upcoming unit elections

(posted 13 August 2015)

It’s that time of year to begin thinking about upcoming officer elections for your organizational units.

Consider using the vTools online voting application. Hundreds of elections have been managed with vTools.Voting already. This powerful tool:

  • Is easy to use
  • Auto loads the approved voter list
  • Has a built-in automated email functionality
  • Uses IEEE Accounts for secure access to setup the election and for members to vote
  • Is available at no charge to the Section.

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IEEE Women in Engineering news: live chat series, 2016 leadership conference, virtual career fair, awards program, summits

(updated 13 August 2015)

IEEE Women in Engineering (WIE) is pleased to announce some exciting upcoming events and opportunities: 

WIE Live Chat Series

Upcoming live chats include:

  • “Detour: Coping When Life Doesn’t Go According to Plan,” presented by Courtney Clark - Tuesday, 18 August 2015, 10:00 a.m. ET
  • “How do you motivate a person (or a team) to do something hard?” presented by Tara Chklovski - Wednesday, 26 August 2015, 1:00 p.m. ET

International Leadership Conference

The 2016 IEEE Women in Engineering International Leadership Conference (2016 WIE-ILC) will take place 23-24 May 2016, in San Jose, CA, USA. Connect with over 1,100 mid-to-senior female engineers and technologists in attendance. The call for speakers is open and partnership opportunities are now available.

Virtual Career

Join the IEEE Women in Engineering Virtual Career Fair on 23 September 2015 from 10:00 a.m. to 5:00 p.m. ET (1400 UTC-04 to 2100 UTC-04). The sponsorship deadline is 1 September 2015.

Awards and Recognition Program

The IEEE Women in Engineering (WIE) awards and recognition program is designed to recognize WIE members and affinity groups that have made an outstanding contribution to WIE, their community, and the engineering community through their dedication and involvement in projects or activities directed toward fulfilling the WIE goals and objectives. The nomination deadline is 1 April 2016.


Several Women in Engineering Summits are taking place around the globe. Follow the links below to learn more about the call for speakers and partnership opportunities.


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Member Discounts: international travel guide for members in Regions 8-10

(posted 13 August 2015)

There once was a time when traveling abroad seemed an exotic experience, suited for the heads of business or well-to-do families on vacation. Now traveling abroad is a way of the world. Professionals, students and families often travel several times a year for business and pleasure. As common as international travel is, many still do not understand the insurance coverages needed in order to be protected.


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Last call for nominations: IEEE-USA Awards: deadline 31 August

(updated 13 August 2015)

IEEE-USA is seeking nominations to recognize outstanding service and achievements of US IEEE members, journalists, and public officials. The submission deadline is 31 August.

IEEE-USA awards are presented in recognition of professionalism, technical achievement, and literary contributions to public awareness and understanding of engineering in the United States. Nominations are sought to honor members in the following areas:

  • Robert S. Walleigh Distinguished Contributions to Engineering Professionalism Award
  • George F. McClure Citation of Honor
  • K-12 STEM Literacy Committee Educator-Engineer Partnership Award
  • Entrepreneur Achievement Award for Leadership in Entrepreneurial Spirit
  • Jim Watson Student Professional Awareness Achievement Award
  • Regional/Divisional Professional Leadership Award
  • Professional Achievement Award (for individuals and organizations)
  • Harry Diamond Memorial Award

The following awards are not limited to IEEE members:

  • Award for Distinguished Literary Contributions Furthering Public Understanding and the Advancement of the Engineering Profession
  • Award for Distinguished Public Service 

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Call for nominations: 2016 IEEE Educational Activities volunteer positions: deadline 16 October

(posted 13 August 2015)

The IEEE Educational Activities Board (EAB) Nominations and Appointments (N&A) Committee is soliciting nominations for 2016 EAB committee chair and committee member positions.

Self nominations are encouraged.

The deadline to submit nominations is 16 October 2015.


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Save the Date: IEEE Day 2015 is 6 October

(posted 29 July 2015)

IEEE Day 2015 will be held on Tuesday, 6 October. This will be the sixth anniversary of IEEE members celebrating the anniversary of the first time IEEE members gathered to share their technical ideas in 1884.

Since the first IEEE Day event in 2010, the number of events worldwide has grown over 600%, from 80 to over 520! The IEEE Day team needs you to help grow this annual event even larger.

This is a great opportunity for you to connect your members to IEEE on a local and global scale. Section and Chapter leadership engagement is critical to IEEE Day's success. Start collaborating with your volunteers and Student Branch leaders to plan and commemorate the day. No idea or event is too small.

Visit the IEEE Day 2015 website for more information. You can also follow IEEE Day on Facebook, Google+, and Twitter.

Thank you for all you do for the members of IEEE.


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MGA Operations Manual changes: Rebate Schedule added; reporting date change to 15 March

(posted 29 July 2015)

At its 20 June 2015 meeting, the IEEE Member and Geographic Activities (MGA) Board approved adding the rebate schedule to Section 9.0.E of the MGA Operations Manual. Including the rebate schedule in the MGA Operations Manual will ensure members and volunteers have direct access to the official MGA approved rebate definition, eligibility requirements, and schedule.

The rebate schedule has also been streamlined to remove repetitive information and clarify areas such as activity bonus for affinity groups and rebates for members in geographic units outside of Sections. It also reinforces the use of both MGA electronic reporting tools and designated financial accounting software. The rebate algorithm and calculation remain unchanged.

​Please note the new reporting deadline. In June, the MGA Board also approved a motion to move the geographic unit close / end date for prior year financial reporting to 15 March. This information will be further communicated with all Sections over the next few months.


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MGA Operations Manual changes: definition and meeting activity

(posted 29 July 2015)

At its 20 June 2015 meeting, the MGA Board approved revisions to Section 9 of the MGA Operations Manual. The revisions are reflected in Sections 9.6.A and 9.9.A in regards to geographic unit definition and Sections 9.6.J.2 and 9.9.J.2 in regards to meeting activity.

The revisions address the following:

  • all geographic unit meetings are to be reported using electronic communication tools provided by MGA
  • Chapter policy also applies to Joint Chapter
  • geographical unit parents must be consistent in annually providing allocated rebates to Chapter and Joint Chapter

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MGA Operations Manual changes: term limits for officers

(posted 29 July 2015)

At its 20 June 2015 meeting, the MGA Board approved revisions to Section 9 of the MGA Operations Manual, regarding term limits for Section, Chapter, and Affinity Group officers. These revisions are reflected in Sections 9.4.F.7, 9.6.D.5, and 9.9.D.6 and are to be in effect for all elections for terms of office starting 1 January 2016.

In the past, term limits were inconsistent across the various geographic units. The approved revisions now ensure that the term limits for Section, Chapter, and Affinity Group are a single consistent policy that includes:

  • units must record the term of office in their local operating procedures document
  • if the term of office is not recorded in the local operating procedures, the term of office will be two years
  • elections shall be held every one to two years for all officers, in accordance with the recorded term of office
  • the period of service in any one office cannot exceed four consecutive years, or six years total

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Member Discounts: financial planning program in the U.S. and Puerto Rico

(posted 29 July 2015)

IEEE Member Discounts has launched a new suite of services to help members meet their financial goals with myFinancialWellness for IEEE members.

Whether planning for children’s education or retirement, IEEE members can benefit from access to no-cost educational resources, financial tools, and credentialed financial advisors to help them get their financial plans in shape. myFinancialWellness is offered through Vinings Management Corporation and is available in the U.S. and Puerto Rico. Spread the word about this new program.


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Geographic unit website feature: automatic feed of officers and events available

(posted 29 July 2015)

The listing of committee members and upcoming events for geographic units is now available as a feed to IEEE geographic unit websites.

There are two ways to have a website that is automatically updated:

  • To use the IEEE vTools.WebInAbox website service, visit vTools.WebInABox, log in with your IEEE Account, and use the wizard to build your website. vTools.WebInABox will automatically keep the officers page, the calendar page, and the organizational unit links page updated.
  • To use the WordPress content management system, visit the IEEE WordPress hosting site and view the tutorial (PDF, 605 KB) to learn how to keep your WordPress site updated.

Upcoming events are displayed on the right side of the page. To view the executive committee, click on 'About' and select 'Executive Committee'.


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Sponsors needed for IEEEXtreme 9.0 Programming Competition

(posted 29 July 2015)

IEEEXtreme is looking for sponsors for the annual computer programming student competition. IEEEXtreme 9.0 is, scheduled for 24 October 2015. IEEEXtreme is a global challenge in which teams of IEEE Student members, supported by an IEEE Student Branch, and advised and proctored by an IEEE member, compete in a 24-hour time span against each other to solve a set of programming problems.

Sponsorship of IEEEXtreme 9.0 includes web and print advertising opportunities for branding and awareness before, during, and after the competition. Sponsorship is also an excellent way to get an edge on recruiting the next generation of top talent in the engineering, computer, and technology fields.


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Watch the 2015 IEEE Honors Ceremony; 2016 IEEE Technical Field Award recipients announced

(posted 29 July 2015)

Visit the IEEE Awards Channel on to hear about the remarkable achievements of award recipients across all of IEEE’s fields of interest who received gold medals at the 2015 IEEE Honors Ceremony on 20 June at the Waldorf Astoria Hotel, New York, NY.

Mildred Dresselhaus is the first woman to receive the IEEE Medal of Honor--IEEE's highest award. Thirteen IEEE Presidents also attended the ceremony.

The IEEE Board of Directors has also approved the 2016 IEEE Technical Field Award and 2015 IEEE Eric Herz Outstanding Staff Member Award recipients.


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Request for proposals: humanitarian projects: deadline 30 September

(posted 29 July 2015)

The IEEE Humanitarian Ad Hoc Committee (HAHC) is tasked with supporting the IEEE Board-endorsed vision of IEEE volunteers around the world carrying out and/or supporting impactful humanitarian activities at the local level, i.e., “feet on the ground.” HAHC is currently soliciting proposals for humanitarian projects that are aligned with this vision.

The committee will review proposals and grant awards between US$20,000 and US$100,000.

Project activities to be funded by the grant must be completed by the end of calendar year 2015 to be considered.

The deadline is 30 September.


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Announcing MGA Outstanding Section Award recipients

(posted 29 June 2015)

On 20 June 2015, the IEEE Member and Geographic Activities Board selected the following recipients of the 2015 MGA Outstanding Large and Small Section Awards:

  • 2015 MGA Outstanding Large Section Award recipient is the IEEE Kerala Section from Region 10;
  • 2015 MGA Outstanding Medium Section Award recipient is the IEEE New Jersey Coast Section from Region 1;
  • 2015 MGA Outstanding Small Section Award recipient is the IEEE Nicaragua Section from Region 9.

Congratulations to the Kerala, New Jersey Coast, and Nicaragua Sections for being selected for these awards "for successful efforts in fulfilling the educational and scientific goals of IEEE for the benefit of the public by maintaining, enhancing, and supporting the Student Branches, Technical Chapters, and Affinity Groups within their geographic boundaries."

This year’s recipients, as well as previous recipients, are listed on the MGA Outstanding Section Awards Web page. A section of the page includes highlights of the 2014 calendar-year activities of the recipients and nominees.


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Announcing 2016 IEEE MGA Board members and committee chairs

(posted 29 June 2015)

The MGA Assembly met Thursday, 18 June 2015, and determined the slate of candidates for the office of 2016 IEEE Vice President of Member and Geographic Activities, to be sent to the IEEE Assembly for election in November 2015:

  • Mary Ellen Randall - Cary, NC, USA
  • Wai-Choong (Lawrence) Wong - Singapore, Singapore

The MGA Assembly also selected the 2016 MGA Treasurer and Vice Chairs, as follows:

  • MGA Treasurer: Dane Watson - Plano, TX, USA
  • MGA Vice Chair, Geographic Unit Operations: Martin Bastiaans - Mierlo, Netherlands
  • MGA Vice Chair, Information Management: Francisco Martinez - Guadalajara, JAL, Mexico
  • MGA Vice Chair, Member Development: Eduardo Palacio - Saint James, NY, USA
  • MGA Vice Chair, Strategic Management and Analysis: Murty Polavarapu - Manassas, VA, USA

The MGA Board met Saturday, 20 June 2015, and approved the 2015 MGA Committee Chair appointments, recommended by the MGA Nominations and Appointments Committee. Please visit the 2016 MGA Volunteers Web page for more information.


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Conference activity is now available on the Section Vitality Dashboard

(posted 29 June 2015)

Informed by discussions at IEEE Sections Congress 2014, customer surveys, and ongoing feedback, the global IEEE Meetings, Conferences and Events (MCE) management staff has been working on ways to better support the full scope of your conference needs. Recently, they focused on providing data that you can use to drive decisions and communication, understanding that you value transparency into conferences and events occurring within your Section.

This information can be used as a tool for you to:

  • promote IEEE activity in your area;
  • provide value to your members through local events;
  • strategically partner with IEEE conferences;
  • perhaps offer conference sponsorship from your Section.

MGA and MCE announce that real-time and on-demand conference activity reports are now available to all IEEE Sections on the new "IEEE Conferences" tab, which has been added to the Section Vitality Dashboard. A tutorial is also available within the dashboard.

The new Conference Dashboard contains three parts:

  • conference activity by geographic unit sponsor;
  • upcoming approved conferences by location;
  • conferences pie chart by Region.

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Tell IEEE about technology projects in your organizational unit (OU)

(updated 29 June 2015)

IEEE President Howard Michel has appointed an Ad Hoc Committee on Holistic Information Technology (IT) Development. This committee is focused primarily on the IT needs of IEEE business units on a three- to five-year time horizon.

IEEE Member and Geographic Activities (MGA) wants to know if you are using any IT products or services to develop your IEEE volunteer activities, and your response will help the committee's analysis.

Examples may include:

  • "Our Section uses Eventbrite for event registration"
  • "Our Chapter has a YouTube channel"
  • "Our affinity group has a custom iPhone or Android app for event attendees"
  • "Our unit has a Facebook page"

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Member Discounts: save on car rental

(posted 29 June 2015)

As a member benefit, IEEE members can take advantage of discounts up to 20% when renting a car for holiday or business. The discount is available at participating locations in many parts of the world. Terms and conditions apply.


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Get involved in IEEE Future Directions initiatives; contribute IoT use case scenarios

(updated 29 June 2015)

IEEE Future Directions is your resource to emerging technologies within IEEE. The team has identified specific technologies as primary focus areas and has established them as formal initiatives to engage IEEE and the general public. For each initiative, you can find a wealth of knowledge, resources, and opportunities to participate. Visit each featured portal for access to upcoming conferences, news articles, technical papers, related standards, professional organizations, and academic programs. To get involved in the initiatives and to stay informed, join the free technical communities available.

Current Future Directions activities include:

Internet of Things (IoT) Scenarios - To really understand the IoT requires application, implementation, and execution in the real world. IEEE IoT recently launched a program to provide the IoT community an interactive platform on which to engage with use cases, service descriptions, business models, and reference implementations that will be key to developing a vibrant IoT industry. This is an opportunity for you to contribute to the IoT cause, as well as get exposure for your projects and ideas. Whether it is something IoT related that is planned, envisaged, or currently in the works, your input is invaluable and necessary to ensure derivation of a viable IoT architecture and definition of the key components that lead to successful implementations. You are encouraged to share your projects, your implementations, or your software solution and explain why you deem them to be important to advancing the IoT.

The 2nd annual IEEE World Forum on Internet of Things (WF-IoT) is taking place 14-16 December 2015 in Milan, Italy. The organizing committee seeks contributions on how to nurture and cultivate IoT technologies and applications for the benefit of society.

IEEE Smart Cities is one of IEEE’s important, multi-disciplinary, cross-platform Future Directions initiatives. It spans multiple IEEE Societies and is designed to be a trusted voice in smart cities for the engineering, computing, and technology communities around the world.

The first annual IEEE International Smart Cities Conference (ISC2-2015) is taking place 25-28 October 2015 in Guadalajara, Mexico. The theme is "Smart City for Sustainability." This is the premier conference sponsored by the IEEE Smart Cities Initiative. Original and innovative contributions in smart city research and advanced implementations and deployments are sought for technical sessions.


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Welcome new members in your Section and invite them to attend an orientation webinar

(posted 18 May 2015)

IEEE Section Chairs and Section Membership Development Chairs receive a monthly email notification regarding newly joined members in your Section. The current list of new members (those who joined in the past 30 days) is available through SAMIEEE, your volunteer analytics tool. The report provides member contact information: name, mailing address, email address, phone number, type of membership (traditional, e-membership), Societies joined, grade, and reasons for joining IEEE.

Welcome these new members to your Section and encourage them to register for a 30-minute live New Member Orientation webinar. These webinars are typically scheduled on the fourth Thursday of each month, either 9:00 a.m. or 3:00 p.m. ET. The webinar includes an overview of IEEE membership, access instructions for member-only benefits and services, and a question-and-answer session.


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IEEE-USA offers free e-books to members in August and September

(updated 13 August 2015)

As a special benefit to IEEE members for the month of August, IEEE-USA will offer “Work-Life Balance -- Book 2,” by Peggy Hutcheson. In “Book 1,” Hutcheson introduced some of the major issues that lead to varying degrees of balance in a person's sense of satisfaction in life. In “Book 2,” she explores work-life balance, with regard to career stages -- young professional, mid-career, and late career. Available 1 August to 15 September.

For the month of September, IEEE-USA will offer "Writing for Success—An Engineer’s Guide—Volume 3: The End Products of Engineering Writing," by Tom Moran. Volume 3 in this series looks at the characteristics of several types of written end products, such as reports, specifications, and instructions--documents with the primary mission of informing and explaining. It explores requests and proposals--written documents with the primary goal of persuasion. And it also touches on a variety of strategies and methods for making both the informative and persuasive aspects of writing stronger, greatly increasing the chances that your documents will be successful on every level. Look for the special link on 1 September.

To purchase IEEE members-only products and to receive the member discount on eligible products, members must log in with their IEEE Accounts.

IEEE-USA E-Books seeks authors to write an e-book, or a series of e-books, on career guidance and development topics. If you have an idea for an e-book that will educate other IEEE members on a particular topic of expertise, email your e-book proposal to IEEE-USA E-Book Chair Gus Gaynor at, and IEEE-USA Publishing Manager Georgia C. Stelluto at


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Featured news around IEEE: IEEE Smart Grid Newsletter

(updated 13 August 2015)

Follow the links on the right side of this page to view more news around IEEE.

This month's featured IEEE News source is IEEE Smart Grid Newsletter.

The August edition of the IEEE Smart Grid Newsletter is live and covers microgrid and smart grid technology developments in Taiwan, China, and Japan.


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Request for feedback on MGA News/SCOOP

MGA wants to know what kind of information you want to see on this page. Your feedback is appreciated.


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