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This page is the updated format for SCOOP, the monthly newsletter sent from IEEE Member and Geographic Activities (MGA) to Section, Area, and Council chairs, treasurers, webmasters, and newsletter editors.

Come back often for regular MGA news updates. Also, check out the links on the right side for other IEEE news sources.

View 2012-2015 archived MGA News articles (PDF, 1 MB)

View 2011 and 2010 archival issues of SCOOP


Participate in IEEE Day 2015 on 6 October

(updated 29 September 2015)

IEEE Day 2015 will be held on Tuesday, 6 October. This will be the sixth anniversary of IEEE members celebrating the anniversary of the first time IEEE members gathered to share their technical ideas in 1884.

Since the first IEEE Day event in 2010, the number of events worldwide has grown over 600%, from 80 to over 520. The IEEE Day team needs you to help grow this annual event even larger.

IEEE Day is a great opportunity for you to connect your members to IEEE on a local and global scale. Section and Chapter leadership engagement is critical to IEEE Day's success and continued growth. Collaborate with your volunteers and Student Branch leaders to plan and commemorate the day. No idea or event is too small.

Members have the opportunity to participate in this year’s photo and video contests, featuring submissions from IEEE members all over the globe.

The IEEE Member get a Member Program is offering double awards for the month of October 2015. New higher grade members joining between 4 and 10 October 2015 can save US$30 off their first year of IEEE membership by entering promotion code IEEEDAY15.

Visit the IEEE Day 2015 website for more information. You can also follow IEEE Day on Facebook, Google+, and Twitter.


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IEEE Annual Election: last chance to vote: deadline 1 October

(updated 29 September 2015)

IEEE Annual Election ballots were mailed to eligible voting members via first class postal mail on 17 August 2015. In addition to the two candidates for 2016 IEEE President-Elect, Karen Bartleson and Frederick “Fred” Mintzer, various IEEE Divisions and Regions, as well as the IEEE Standards Association, IEEE Technical Activities, and IEEE-USA, will be electing their officers.

Eligible voting members can access and return their ballot electronically, or return by using the postage-paid reply envelope included in their ballot package. Balloting ends at 12:00 noon CT USA (17:00 UTC) on 1 October 2015.


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IEEE Collabratec™ has officially launched

(posted 29 September 2015)

Although IEEE Collabratec has been freely available for over six months, the formal launch and marketing began on 21 September. You may have already started to see messaging within IEEE communication vehicles such as Society newsletters, membership emails,, Spectrum advertising, and various online social mediums outside of IEEE.

You may have already had a chance to connect and collaborate with IEEE members and technology professionals on IEEE Collabratec and are aware of its benefits. Below are some highlights:

  • Collaborate, create, and share ideas anytime, anywhere
  • Build and manage your own network
  • Hold discussions of common interests with global networks
  • Connect according to geographic location, technical interests, or career pursuits
  • Create and share a professional identity that showcases key accomplishments
  • Discover a more efficient way to develop research and save time in the content creation process
  • Assemble and manage private groups
  • Access a suite of research and authoring tools
  • Plus much more!

A tool kit is available to continue the promotions at a local level. Here you will find sample promotional copy, web banners, PowerPoint presenations, event flyers, and the IEEE Collabratec brand.


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Charting IEEE's future: an update on IEEE in 2030 efforts

(posted 29 September 2015)

The IEEE in 2030 Ad Hoc Committee, working on behalf of the IEEE Board of Directors, continues to make progress on the four strategic objectives that emerged from the Board’s January retreat:

  1. Create a nimble, flexible, forward-looking organization
  2. Foster public imperatives
  3. Foster diverse technical communities with IEEE and industry, government, and academia, and
  4. Empower the discovery, development, and delivery of cutting-edge products and services.

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Last call for nominations: MGA Awards: deadline 15 October

(updated 29 September 2015)

You can help recognize the efforts of outstanding volunteers by nominating individuals for one of the prestigious MGA Awards. Each award has a unique mission and criteria, and offers the opportunity to honor distinguished colleagues, inspiring teachers, and corporate leaders.

If you know someone who has made substantial regional contributions through innovative projects, exemplary leadership, service, or by fulfilling the goals of transnational activities, consider nominating them for one of the following awards

Please visit the MGA Award Nomination web page to review the nominator guidelines and eligibility requirements, reference the step-by-step submission instructions, and link to the portal for nominations.

The deadline for nominations (completed nomination form and two endorsement letters) is 15 October 2015.


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It’s time to renew your IEEE membership for 2016

(posted 29 September)

As of Sunday, 16 August, anyone joining IEEE becomes a member for the 2016 membership year.

This is a valuable time to promote IEEE membership.

Anyone joining now will receive the remainder of 2015 at no additional cost.

Please be aware of the following timeline for renewals: 

  • 1 September: Renewing members will be able to access their 2016 renewal quotes for membership and subscriptions.
  • 1 October: The first renewal notice will begin mailing to members, nonmembers, and society affiliates.

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Announcing updates to geographic unit formation petition forms

(posted 29 September 2015)

The forms to petition MGA and other organizational units for the approval of new geographic units have recently been updated.

The forms are used to propose the formation of a Section, Subsection, Geographic Council, Chapter, Affinity Group, Student Branch, Student Branch Chapter, or Student Branch Affinity Group. Updates to the forms include making the signature form page one, clarification and emphasis on the eligibility requirements, and updated resource links for when a petition organizer needs additional information.


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Use vTools.Voting for your upcoming unit elections; updated Section Vitality Dashboard

(updated 29 September 2015)


Just in time for 2016 officer elections, the vTools team has made some improvements to vTools.Voting to reduce confusion and enhance the user experience. Without listing every change, URLs have been corrected, date fields will be validated, more help text has been added, a sample email message has been provided, and the dashboard has been streamlined and sorted.

Sections, Chapters, and Affinity groups can expect a 15-50% response rate, which gives you greater insight as to what your members want.

Please consider using this very helpful tool to manage your elections. It is completely self service - even the email announcements, but the vTools team is available to help if you need.

Section Vitality Dashboard

Enhancements have also been made to the Section Vitality Dashboard:

  • A new home page opens directly after sign-in. From here, you can view a table of contents listing all reports available on each tab. Browse through the list then pick the tab you need.
  • The Count of Members and Count of Member Totals on the Active Society Membership Count by Section, by Grade report are now clickable. Click on a total to view the contact list of those members.
  • Check out the new “Vitality Checklist” tab. This gives Sections a list of actions/activities to carry out during the year to keep on the path of a successful section.
  • And for a bit of cleanup, the Advanced Search lin .on the Meeting Activity tab has been corrected.

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Registration open for IEEEXtreme 9.0 Programming Competition: deadline 12 October; IEEE members encouraged to proctor local students

(updated 29 September 2015)

Registration is now open for IEEEXtreme 9.0, scheduled for 24 October 2015. IEEEXtreme is a global challenge in which teams of IEEE Student members, supported by an IEEE Student Branch, advised and proctored by an IEEE member, compete in a 24-hour time span against each other to solve a set of programming problems. The registration deadline is 12 October.

The IEEEXtreme Team would also like to encourage the IEEE member community to support students as local organizers and proctors. Each competing team must have local proctors, to oversee their efforts and to assure the integrity of the global competition. Some students in past years have had difficulties finding proctors for local teams. IEEE members can reach out to a local Student Branch and collegiate faculty, and offer their time in support this special IEEE event.

IEEEXtreme is also looking for sponsors. Sponsorship of IEEEXtreme 9.0 includes web and print advertising opportunities for branding and awareness before, during, and after the competition. Sponsorship is also an excellent way to get an edge on recruiting the next generation of top talent in the engineering, computer, and technology fields.


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Engage members with the "IEEE Into Focus" photo contest

(posted 29 September 2015)

Engage members with the "IEEE Into Focus" photo contest and invite them to share their IEEE stories.

IEEE members are involved in a lot of interesting activities all over the world. Not just on the job, but also through mentoring, volunteer work, seminars, and other activities. The "IEEE Into Focus" photo contest gives them a chance to show off what they do by submitting photos of what they think best represents their experiences as an IEEE member. The photo contest is a great way to engage your audiences through your website, social media channels, email newsletters, conferences, etc., in a fun way that helps tell the story of IEEE, but also gives them a chance to win cool prizes.

The deadline is 31 December 2015.


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Member Discounts: expanded Professional Liability Insurance Program in Regions 1-7

(posted 29 September 2015)

Self-employed members with businesses large or small, full-time consultants, and moonlighting practitioners can insure their risk of being sued for errors and omissions through the IEEE-sponsored Professional Liability Insurance Program, which is available to members in Regions 1-7.

In Regions 1-6, the program is recently updated, and now offers higher limits and several exclusive price and benefit enhancements. Members may also now take advantage of a new choice platform offering coverage from Beazley, as well as the Lloyd’s of London. The applications will be handled with the personal assistance of Mercer’s experts in this area of insurance, to ensure each member’s risk is accurately presented to underwriters.

In Region 7, the Professional Liability Program is underwritten by Lloyd’s of London. The program continues to provide exclusive pricing and benefits tailored to the needs of technology professionals.


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IEEE Women in Engineering news: live chat series, 2016 leadership conference, awards program, summits

(updated 29 September 2015)

IEEE Women in Engineering (WIE) is pleased to announce some exciting upcoming events and opportunities: 

WIE-Ericsson Live Chat Series

IEEE WIE has partnered with Ericsson to do a six week live chat series on UStream. Join the remaining webinars on 7 and 14 October, both at 2:00 p.m. ET, to discuss the latest technologies and how the work being done today is shaping a connected world that will enable change in how people live, work, and interact with each other.

International Leadership Conference

The 2016 IEEE Women in Engineering International Leadership Conference (2016 WIE-ILC) will take place 23-24 May 2016, in San Jose, CA, USA. Connect with over 1,100 mid-to-senior female engineers and technologists in attendance. The call for speakers is open and partnership opportunities are now available.

Awards and Recognition Program

The IEEE Women in Engineering (WIE) awards and recognition program is designed to recognize WIE members and affinity groups that have made an outstanding contribution to WIE, their community, and the engineering community through their dedication and involvement in projects or activities directed toward fulfilling the WIE goals and objectives. The nomination deadline is 1 April 2016.


Several WIE Summits are taking place around the globe. Follow the links below to learn more about the call for papers, speakers, and partnership opportunities.


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IEEE Meetings, Conferences & Events (MCE) Conference education program webinar: Section level conference activity reporting

(posted 29 September 2015)

The IEEE Meetings, Conferences & Events (MCE) Conference Education Program is offering the following upcoming webinar:

New Section Level Conference Activity Reporting

  • Date: Tuesday, 6 October 2015
  • Time: 7:30 a.m. ET (1130 UTC-04)
  • Description: New Section level conference activity reports are now available on the Section Vitality Dashboard through SAMIEEE. Learn how to access and navigate reports that highlight conference activity within your Sections. New Reports: Conference activity by geographic unit sponsor and Upcoming approved conferences by location. SAMIEEE is a web-based ad hoc query tool that provides volunteers access to member data. It allows ad hoc querying and downloading of IEEE's membership data to authorized or designated IEEE volunteers. Access to SAMIEEE and a basic working knowledge of the tool is suggested, as it will not be covered in depth on this call.

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Last call for nominations: 2016 IEEE Educational Activities volunteer positions: deadline 16 October

(updated 29 September 2015)

The IEEE Educational Activities Board (EAB) Nominations and Appointments (N&A) Committee is soliciting nominations for 2016 EAB committee chair and committee member positions.

Self nominations are encouraged.

The deadline to submit nominations is 16 October 2015.


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Join the discussion: Standards innovation at IEEE SIIT 2015

(posted 29 September 2015)

Since 1999, standardization researchers from various professional disciplines have been gathering every two years to exchange insights on standards and standardization. From 6-8 October 2015, the 9th International Conference on Standardization and Innovation in Information Technology (IEEE SIIT) will be held in California’s Silicon Valley with the theme of Interoperability, Intellectual Property, and Standards.

Attendees at IEEE SIIT 2015 will include IT practitioners, policy makers, academics, and, of course, standards developers and users. Through interactive panel sessions and paper presentations, participants will be offered information covering a variety of topics and will be encouraged to appreciate and share different perspectives. Key panel sessions will cover IPR and Standardization, Standardization, International Trade, and Government Policy, Standardization as a Practice, Economics of Standardization, and Future of Standardization.


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Get involved in IEEE Future Directions initiatives; contribute use case scenarios; registration open for IoT World Form and Smart Cities Conference

(updated 29 September 2015)

IEEE Future Directions is your resource to emerging technologies within IEEE. The team has identified specific technologies as primary focus areas and has established them as formal initiatives to engage IEEE and the general public. For each initiative, you can find a wealth of knowledge, resources, and opportunities to participate. Visit each featured portal for access to upcoming conferences, news articles, technical papers, related standards, professional organizations, and academic programs. To get involved in the initiatives and to stay informed, join the free technical communities available.

Current Future Directions activities include:

Internet of Things (IoT) Scenarios - To really understand the IoT requires application, implementation, and execution in the real world. IEEE IoT recently launched a program to provide the IoT community an interactive platform on which to engage with use cases, service descriptions, business models, and reference implementations that will be key to developing a vibrant IoT industry. This is an opportunity for you to contribute to the IoT cause, as well as get exposure for your projects and ideas. Whether it is something IoT related that is planned, envisaged, or currently in the works, your input is invaluable and necessary to ensure derivation of a viable IoT architecture and definition of the key components that lead to successful implementations. You are encouraged to share your projects, your implementations, or your software solution and explain why you deem them to be important to advancing the IoT.

Attendee registration is open for the 2nd annual IEEE World Forum on Internet of Things (WF-IoT). This year’s event will be held 14-16 December 2015, in Milan, Italy, gathering technologists from around the globe to examine key critical innovations across technologies that will change the IoT research and industry application space of the future. Dr. Vinton G. Cerf, VP and Chief Internet Evangelist, Google, co-inventor of the Internet, and an IEEE Life Fellow, will be a conference keynote speaker.

IEEE Smart Cities is one of IEEE’s important, multi-disciplinary, cross-platform Future Directions initiatives. It spans multiple IEEE Societies and is designed to be a trusted voice in smart cities for the engineering, computing, and technology communities around the world.

Registration is now open for the first annual IEEE International Smart Cities Conference (ISC2-2015), taking place 25-28 October 2015 in Guadalajara, Mexico. The theme is "Smart City for Sustainability." This is the premier conference sponsored by the IEEE Smart Cities Initiative. Original and innovative contributions in smart city research and advanced implementations and deployments are sought for technical sessions.


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Member Discounts: international travel guide for members in Regions 8-10

(posted 13 August 2015)

There once was a time when traveling abroad seemed an exotic experience, suited for the heads of business or well-to-do families on vacation. Now traveling abroad is a way of the world. Professionals, students and families often travel several times a year for business and pleasure. As common as international travel is, many still do not understand the insurance coverages needed in order to be protected.


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MGA Operations Manual changes: Rebate Schedule added; reporting date change to 15 March

(posted 29 July 2015)

At its 20 June 2015 meeting, the IEEE Member and Geographic Activities (MGA) Board approved adding the rebate schedule to Section 9.0.E of the MGA Operations Manual. Including the rebate schedule in the MGA Operations Manual will ensure members and volunteers have direct access to the official MGA approved rebate definition, eligibility requirements, and schedule.

The rebate schedule has also been streamlined to remove repetitive information and clarify areas such as activity bonus for affinity groups and rebates for members in geographic units outside of Sections. It also reinforces the use of both MGA electronic reporting tools and designated financial accounting software. The rebate algorithm and calculation remain unchanged.

​Please note the new reporting deadline. In June, the MGA Board also approved a motion to move the geographic unit close/end date for prior year financial reporting to 15 March. This information will be further communicated with all Sections over the next few months.


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MGA Operations Manual changes: definition and meeting activity

(posted 29 July 2015)

At its 20 June 2015 meeting, the MGA Board approved revisions to Section 9 of the MGA Operations Manual. The revisions are reflected in Sections 9.6.A and 9.9.A in regards to geographic unit definition and Sections 9.6.J.2 and 9.9.J.2 in regards to meeting activity.

The revisions address the following:

  • All geographic unit meetings are to be reported using electronic communication tools provided by MGA
  • Chapter policy also applies to Joint Chapter
  • Geographical unit parents must be consistent in annually providing allocated rebates to Chapter and Joint Chapter

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MGA Operations Manual changes: term limits for officers

(posted 29 July 2015)

At its 20 June 2015 meeting, the MGA Board approved revisions to Section 9 of the MGA Operations Manual, regarding term limits for Section, Chapter, and Affinity Group officers. These revisions are reflected in Sections 9.4.F.7, 9.6.D.5, and 9.9.D.6 and are to be in effect for all elections for terms of office starting 1 January 2016.

In the past, term limits were inconsistent across the various geographic units. The approved revisions now ensure that the term limits for Section, Chapter, and Affinity Group are a single consistent policy that includes:

  • Units must record the term of office in their local operating procedures document
  • If the term of office is not recorded in the local operating procedures, the term of office will be two years
  • Elections shall be held every one to two years for all officers, in accordance with the recorded term of office
  • The period of service in any one office cannot exceed four consecutive years, or six years total

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Member Discounts: financial planning program in the US and Puerto Rico

(posted 29 July 2015)

IEEE Member Discounts has launched a new suite of services to help members meet their financial goals with myFinancialWellness for IEEE members.

Whether planning for children’s education or retirement, IEEE members can benefit from access to no-cost educational resources, financial tools, and credentialed financial advisors to help them get their financial plans in shape. myFinancialWellness is offered through Vinings Management Corporation and is available in the US and Puerto Rico. Spread the word about this new program.


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Geographic unit website feature: automatic feed of officers and events available

(posted 29 July 2015)

The listing of committee members and upcoming events for geographic units is now available as a feed to IEEE geographic unit websites.

There are two ways to have a website that is automatically updated:

  • To use the IEEE vTools.WebInAbox website service, visit vTools.WebInABox, log in with your IEEE Account, and use the wizard to build your website. vTools.WebInABox will automatically keep the officers page, the calendar page, and the organizational unit links page updated.
  • To use the WordPress content management system, visit the IEEE WordPress hosting site and view the tutorial (PDF, 605 KB) to learn how to keep your WordPress site updated.

Upcoming events are displayed on the right side of the page. To view the executive committee, click on 'About' and select 'Executive Committee'.


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Watch the 2015 IEEE Honors Ceremony; 2016 IEEE Technical Field Award recipients announced

(posted 29 July 2015)

Visit the IEEE Awards Channel on to hear about the remarkable achievements of award recipients across all of IEEE’s fields of interest who received gold medals at the 2015 IEEE Honors Ceremony on 20 June at the Waldorf Astoria Hotel, New York, NY.

Mildred Dresselhaus is the first woman to receive the IEEE Medal of Honor--IEEE's highest award. Thirteen IEEE Presidents also attended the ceremony.

The IEEE Board of Directors has also approved the 2016 IEEE Technical Field Award and 2015 IEEE Eric Herz Outstanding Staff Member Award recipients.


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Request for proposals: humanitarian projects: deadline 30 September

(posted 29 July 2015)

The IEEE Humanitarian Ad Hoc Committee (HAHC) is tasked with supporting the IEEE Board-endorsed vision of IEEE volunteers around the world carrying out and/or supporting impactful humanitarian activities at the local level, i.e., “feet on the ground.” HAHC is currently soliciting proposals for humanitarian projects that are aligned with this vision.

The committee will review proposals and grant awards between US$20,000 and US$100,000.

Project activities to be funded by the grant must be completed by the end of calendar year 2015 to be considered.

The deadline is 30 September.


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IEEE-USA offers free e-books to members in September, October, and November

(updated 29 September 2015)

As a special benefit to IEEE members for the month of September, IEEE-USA E-books will offer "Writing for Success—An Engineer’s Guide—Volume 3: The End Products of Engineering Writing," by Tom Moran. Volume 3 in this series looks at the characteristics of several types of written end products, such as reports, specifications, and instructions--documents with the primary mission of informing and explaining. It explores requests and proposals--written documents with the primary goal of persuasion. And it also touches on a variety of strategies and methods for making both the informative and persuasive aspects of writing stronger, greatly increasing the chances that your documents will be successful on every level. Available 1 September to 15 October.

For the month of October, IEEE-USA will offer “Would Have Liked to Know That! -- Book 2: Managing Your Manager.” Author Maura Schreier-Fleming writes that managers give clues to how you should work with them. In this e-book, you will learn what those clues are and how they will help you develop effective persuasion strategies for working with your manager. When you use these strategies, you will be more productive, have less stress, and be more likely to get what you want, as you work with your manager. Available 1 October to 15 November.

For the month of November, IEEE-USA will offer “The Best of Today’s Engineer: On Licensure - Volume 1,” compiled by Georgia C. Stelluto. This e-book is a compilation of articles that will help the reader understand why one should pursue licensure, the licensure process, exam development, and how to effectively study for and pass the licensure exams. Look for the special link on 1 November.

To purchase IEEE members-only products and to receive the member discount on eligible products, members must log in with their IEEE Accounts.

IEEE-USA E-Books seeks authors to write an e-book, or a series of e-books, on career guidance and development topics. If you have an idea for an e-book that will educate other IEEE members on a particular topic of expertise, email your e-book proposal to IEEE-USA E-Book Chair Gus Gaynor at, and IEEE-USA Publishing Manager Georgia C. Stelluto at


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Featured news around IEEE: IEEE Smart Grid Newsletter

(updated 29 September 2015)

Follow the links on the right side of this page to view more news around IEEE.

This month's featured IEEE News source is IEEE Smart Grid Newsletter.

The September edition of the IEEE Smart Grid Newsletter is live and covers a utility perspective on distributed generation, importance of smart technology in creating sustainable cities, new energy storage technologies, and transactive control.


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Request for feedback on MGA News/SCOOP

MGA wants to know what kind of information you want to see on this page. Your feedback is appreciated.


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