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Home > Societies & Communities > Geographic Activities > Required Reporting
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Officer reporting can be sent to IEEE at any time.
New officers or officer changes can be made in two ways: using the original Web form or using the new online Officer Reporting vTool (Beta). Both processes require an IEEE Web account.
The original Web form submits your reporting to staff for manual processing. The new online form submits the reporting directly into the IEEE Database (BMS). Any IEEE member can submit officer reporting for any organization unit. However, reporting from members who are officers of units from which they are submitting the report, will be automatically reflected in the IEEE database (BMS). All other submissions will be reviewed by IEEE staff.
Beta version of new officer reporting has been released
The vTools.OfficerReporting, Beta version of the new tool to report new officers or officer changes, has been released. vTools.OfficerReporting is an enhancement of the existing form. It enables authorized geographic organizational unit volunteers to submit officer reporting on-line with automatic validation and update to the central IEEE database. Please note that validation is based on business rules per organizational unit type. Volunteers can also view existing officers, enter new officers and remove or replace existing officers. Submission is followed by an email confirmation. A detailed audit log tracks changes per volunteer and per organizational unit. Should you experience any trouble using the Beta version of the vTools.OfficerReporting, please let us know what the issue was here and use the existing form (requires web account to access) to complete your officer report.
Guidelines
- Verify that all officers are eligible to hold office before submitting. This applies to all positions except Newsletter Editor and Webmaster.
- Member numbers of unit officers must be included when submitting the Officer Reporting Form.
- Electronically submitted forms are sufficient for reporting requirements to IEEE Member and Geographic Activities (MGA). There is no need to mail hard copy with the same information.
- The names of newly elected officers must be reported to IEEE MGA within 20 days following the election.
- Use IEEE e-mail aliases when available.
- If a newly elected Officer does not meet eligibility requirements, or if Officers are not reported, the position will be listed as vacant until reporting of an eligible officer is received.
- Remember to print a copy for your records in order to verify against the most recent Geographic Activities Roster.
Chapters/Affinity Groups
The Chapter/Affinity Group Chair and Treasurer name, member number, and e-mail address should be sent to the section secretary for section records and submission with the section’s reports, within 20 days of an election. If the same officer is going to be in place for an upcoming year, send that information to the Section Secretary in December, along with updated contact information if applicable.
Please e-mail MGA Staff with questions.
Links for IEEE Officers
IEEE Center for Leadership Excellence (CLE)
