All sections in existence on 31 December 2012 and meeting minimum requirements shall receive an annual allowance.
For additional information, refer to the MGA Operations Manual. To be eligible for a rebate, sections must provide current officer, financial, and meeting/activity reports based on the following requirements. Units are advised that utilizing online reporting options will result in faster processing and release of the Section rebate.
Rebates are paid based on the section's eligibility, as determined in part by reporting and upon approval of all submitted reports. The section secretary and treasurer or secretary/treasurer should verify that all required reports are submitted for 2012 activity by 15 February 2013. In cases of unavoidable delay in section reporting, unless these reports, including all subsection, chapter, and affinity group meeting activity reports, are received by 31 March of the current year, the section may not receive the current annual rebate payment. This is also true of those councils receiving a rebate for their subunits. The respective region director must approve exceptions to this deadline.
The section rebate shall be paid by 30 April 2013 to all sections whose officer, financial, and meeting activity reporting is received complete by 15 February 2013 and subsequently approved. Those sections submitting their reports at a later time will receive their rebates as soon thereafter that eligibility is established.
In order for a unit to be eligible for the 10% bonus of the total rebate, all required information must be submitted by the assigned deadline. If the information submitted is not complete or contains errors, and if corrections are not submitted within 60 days of a written request, the 10% bonus will be forfeited. The written request provided by IEEE will clearly state what action is expected, the date by which it must be submitted, and the consequence if not submitted.
Member and Geographic Activities can not make additional subsection, chapter, or affinity group subsidy payments for meeting activity reported at a later time; as such, the section secretary should certify when submitting section, subsection, chapter, and affinity group meeting activity that all activity has been reported. Rebates for council subunits will be sent directly to the council treasurer unless the council chair otherwise instructs staff.
The rebate is paid to the section. The funds provided are intended for the support of not only the section’s activities, but also the activities of its subunits, including subsections, chapters, affinity groups, and IEEE student organizations. Section officers are encouraged to use rebate funds to support the activities of existing units and to form new units.
For sections formed from subsections after 31 December 2012, the current year's rebate for the new section shall be based upon the terms of a written agreement between the officers of the parent section and the new section.
The agreement will be developed in consultation with the regional director. Such agreement will be based on the number of members in the new section and shall be concluded prior to establishment of the new section.