All sections in existence on 31 December 2015 and meeting minimum requirements shall receive an annual allowance.
For additional information, refer to the MGA Operations Manual. To be eligible for a rebate, sections must provide current officer, financial, and meeting/activity reports based on the following requirements. Units are advised that utilizing online reporting options will result in faster processing and release of the Section rebate.
Rebates are paid based on the section's eligibility, as determined in part by reporting and upon approval of all submitted reports. The section secretary and treasurer, or secretary/treasurer, should verify that all required reports are submitted for 2015 activity by the third Friday in February 2016. In cases of unavoidable delay in section reporting, unless these reports -- including all subsection, chapter, and affinity group meeting activity reports -- are received by 15 March of the current year, the section may not receive the current annual rebate payment. This is also true of those councils receiving a rebate for their subunits. The respective region director must approve exceptions to this deadline.
Sections are required to submit their annual reports by 15 March to be eligible for the dues rebates. A 10% bonus will be paid for complete reports received by the third Friday in February. Exceptions for payment of the dues rebate to those units submitting the required reports after 15 March shall be at the discretion of the Region Director, and a 10% penalty shall be applied to all such exceptions.
In order for a unit to be eligible for the 10% bonus of the total rebate, all required information must be submitted by the assigned deadline. If the information submitted is not complete or contains errors, and if corrections are not submitted within 60 days of a written request, the 10% bonus will be forfeited. The written request provided by IEEE will clearly state what action is expected, the date by which it must be submitted, and the consequence if not submitted.
Member and Geographic Activities cannot make additional subsection, chapter, or affinity group subsidy payments for meeting activity reported at a later time; as such, the section secretary should certify when submitting section, subsection, chapter, and affinity group meeting activity that all activity has been reported. Rebates for council subunits will be sent directly to the council treasurer, unless the council chair otherwise instructs staff.
The rebate is paid to the section by the end of the second quarter. The funds provided are intended for the support of not only the section’s activities, but also the activities of its subunits, including subsections, chapters, affinity groups, and IEEE student organizations. Section officers are encouraged to use rebate funds to support the activities of existing units and to form new units.
For sections formed from subsections after 31 December 2015, the current year's rebate for the new section shall be based upon the terms of a written agreement between the officers of the parent section and the new section.
The agreement will be developed in consultation with the regional director. Such agreement will be based on the number of members in the new section and shall be concluded prior to establishment of the new section.