IEEE Bylaws

I-202.  Meetings

The annual meeting of the Assembly, required by the Constitution, shall be held in conjunction with the last regularly scheduled meeting of the Board of Directors in each fiscal year.

1. Notice of Meetings.   Any notice of meetings or other official business required by the Constitution or these Bylaws to be mailed to Delegates shall be sent by such routings as shall ensure prompt delivery.  Notice of such meeting shall be mailed to each Delegate at least 20 days in advance thereof. Such notice may be waived by the unanimous vote of the Assembly.
   
   

   (a)

   Waiver of Meeting Notice.  A meeting of the Assembly may be held without notice if waivers of notice signed by all of the Delegates are filed with the Secretary, with notation thereof entered in the minutes of the meeting.

   (b)

   Notice of Special Meetings.  Special meetings of the Assembly may be called by the Chair or by any five Delegates on notice to all other Delegates.  Notice of such special meetings, giving the time and place of meeting, the purpose of the meeting, and the names of the Delegates calling the meeting shall be mailed to all Delegates not less than 20 days before the date set for the special meeting.  The place of such special meeting may be at a site in conjunction with the meeting of the Board of Directors, IEEE Headquarters, or Operations Center, unless otherwise authorized by a majority vote of all Delegates, such vote to be secured by or transmitted to the Secretary. A special meeting of the Assembly to fill a vacancy occurring among the Corporate Officers, as specified in Bylaw I-301.10, must be called within 90 days following existence of such a vacancy.  If a Region or Division fails to fill a vacancy in the office of Region/Division Delegate within six months following notice of such vacancy, a special meeting of the Assembly shall be called within 90 days thereafter to fill such vacancy.

2. Quorum.   A majority of the voting members of the Assembly shall constitute a quorum.
   
   
3. Action of the Assembly.   Unless otherwise provided in the Certificate of Incorporation, the Constitution, these Bylaws, or the Not-for-Profit Corporation Law of the State of New York, a majority of the votes cast, provided a quorum is present, shall be the act of the Assembly.
   
   
4. Reimbursement of Expenses.    Reimbursement for actual and necessary expenses is authorized for Delegates for the purpose of attending any special meeting of the Assembly not held in conjunction with a meeting of the Board of Directors.