10.1.2 Sponsorship
Sponsorship relates to the responsibilities and
accountabilities of an organizational unit
with respect to financial, technical, publicity, and
administrative aspects of a conference. For a
conference to be considered an IEEE
conference, it must be sponsored by at least one
IEEE organizational unit. If multiple
organizational units are sponsoring a
conference, at least one of the organizations must
be an IEEE organizational unit.
An IEEE
organizational unit is defined in IEEE Bylaw I-107
as a subset of the entire IEEE membership that
has been formed to carry out particular
educational, geographic, professional, technical, or
other appropriate activities of interest and
service to those who are members of that
organizational unit as permitted by law. Each IEEE
organizational unit shall be an integral part
of the IEEE and not a separate organization.
Therefore, IEEE organizational units include all
Boards, Societies, Regions, Sections,
Chapters, Councils and Committees.
IEEE
organizational units engaged in conference
sponsorship may not enter into any type of
sponsorship arrangement with a “For
Profit” organization.
Non-compliance with the provisions of this approval
policy may result in denial of approvals for
subsequent events. “For Profit”
organizations can, however, provide donations, as
indicated in Policy 10.1.23.
The three
types of conference sponsorship available to IEEE
organizational units are described below:
-
Sole Sponsorship
Sole sponsorship indicates full
and sole organizational unit involvement
in a conference. If an IEEE organizational
unit agrees to sponsor a conference,
they accept complete responsibility for
the technical, financial, publicity and
administrative aspects of the
conference. As a result of sole
sponsorship, the organizational unit:
| – |
will approve the
conference as indicated in Policy
10.1. |
| – |
will receive the
surplus or be liable for any deficit
resulting from a
conference, (Policy 10.1.9). |
| – |
will be responsible
for assuring the timely resolution
of any legal issues. |
| – |
will be responsible
for issuing any loans that the
conference might need
and assuring subsequent repayment,
(Policy 10.1.7). |
| – |
will be responsible
for proper usage of the IEEE name
(Policy 10.1. 6) and
the IEEE logo (Policy 10.1.7). |
| – |
Conferences where the
IEEE has sole sponsorship, the
rights to the
conference name, slogan, copyright
for publications, and/or
logo are owned by IEEE and not
conference committees.
|
-
Co-Sponsorship
Co-Sponsorship indicates a shared
involvement among several
organizations, one of which is an IEEE
organizational unit. Other
co-sponsoring organizations could be IEEE
organizational units or other
“Not-for-Profit” non-IEEE
organizations.
Co-Sponsorship indicates a shared
and significant involvement in the
technical, financial, publicity and
administrative areas of the
conference. The relationship between
sponsoring organizations should be
explicitly defined in terms of a Memorandum
of Understanding, see Policy
10.1.5.
As a result of co-sponsorship, the
organizational unit:
| – |
will approve the
conference as indicated in Policy
10.1.4. |
| – |
will receive a
portion of the surplus or be liable
for a portion of the
deficit resulting from a conference
(Policy 10.1.9). |
| – |
will be responsible
for assuring the timely resolution
of any legal issues. |
| – |
can be responsible
for issuing any loans that the
conference might need
and assuring subsequent repayment
(Policy 10.1.7). |
| – |
will be responsible
for proper usage of the IEEE name
(Policy 10.1.16) and
the IEEE logo (Policy 10.1.17).
|
-
Technical Co-Sponsorship/Technical Cooperation
Technical Co-Sponsorship/Technical
Cooperation indicates direct and
substantial involvement by the IEEE
organizational unit solely in the
organization of the technical program. The
IEEE organizational unit has no
financial involvement in the conference. The
organization that has financial
sponsorship of the conference must be
explicitly identified in the
supporting documentation and promotional
material for technical
co-sponsorship/technical cooperation to be
granted. The IEEE organizational
unit should encourage members to submit
papers and attend the conference.
The IEEE organizational unit may assist in
publicity through the availability of the
appropriate IEEE organizational
unit mailing lists and on the organizational
unit’s web site. The
relationship between sponsoring
organizations shall be explicitly
defined in terms of a Memorandum of
Understanding (MoU) (Policy
10.1.5). Technical co-sponsorship/technical
cooperation does not guarantee
that the papers accepted for presentation at
the conference will be eligible
for inclusion in the IEEE Conference
Publications Program (CPP), which handles
post-conference distribution of
conference papers in all media. Inclusion in
the CPP should be specifically
addressed in the MoU regulating the
technical co-sponsorship/technical
cooperation, with the concurrence of the CPP
staff. The IEEE name may not be used in the
conference title (Policy 10.1.16),
but, the IEEE brand/logo and/or IEEE
organizational unit brand/logo may
be used in conference publications and
promotional materials (Policy
10.1.17).
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