10.0 Types of Meetings
IEEE
conducts three basic types of meetings:
- The first type includes Conferences,
Symposia, Workshops, Tutorials, Short
Courses, Expositions, Conventions. Throughout
Policy Section 10 the term
“conferences” is defined (for the
purposes of this document only, and with
the exception of Standards meetings defined in
Part B of 10.0), as technical or
professional meetings that have a budgeted
income or expense of greater than USD $25,000.
Conferences can be Symposia, Workshops,
Short Courses, Expositions, Conventions, and/or
Tutorials. Appropriate guidelines for naming
conventions for conferences can be found
in the IEEE Conference Organization Manual,
Section 3. Conferences are generally attended by
both members and non-members of the
IEEE. Attendees generally pay to attend.
Conferences are typically
self-supporting and frequently generate a
surplus. Conferences are sponsored by
one or more IEEE organizational units
and/or other not-for-profit organizations
(Policy Section 10.1 for details).
- The second type includes Standards
Meetings. Standards meetings are run
under the auspices of the IEEE Standards
Association. These meetings are
dedicated to the development of IEEE draft
standards, which are collaborative
documents subject to rigorous consensus
balloting prior to approval. More
details on Standards Meetings are found in the
IEEE Standards Association Operations
Manual and the Standards Board
Operations Manual.
The term "standards" encompasses
recommended practices and guides as well
as standards documents that establish
requirements and technical specifications.
- The third type includes Other Meetings.
There are various other types of
meetings held by IEEE organizational units. They
include organizational unit
administrative meetings and small technical,
professional, educational and social meetings.
These meetings may have a mix of
administrative and non-administrative content.
Most of these meetings are free (or
minimal fee) to members and sponsored by an IEEE
organizational unit. Policies governing such
meetings can be found in the related
organizational unit’s operation manual.
Administrative Meetings:
The main purpose of administrative
meetings is to conduct normal IEEE
business. Administrative meetings include
governance, committee and editorial
meetings. These meetings are sponsored by one
or more IEEE organizational units. The
costs of such meetings are generally supported
by the operating budgets of involved organizational
units. Organizational units are required to
post administrative meetings in IEEE
Administrative Calendars. Posting requires the
date, time and place of each meeting as well as any
attendance restrictions.
Section/Chapter Meetings:
Section and Chapters frequently hold
small technical, professional, educational and
social meetings throughout the year. Many of
these meetings involve guest speakers and
other events designed to meet member
needs. These meetings are sponsored by the
related organizational unit and are open to
all members and often non-members. The costs
of these meetings are generally supported by the
budgets of the involved IEEE organizational
units. Occasionally members may be asked to
pay for meals and entertainment.
Donations or grants may also help support
these meetings.
Student Activities:
Student Branches, Sections and Regions
frequently hold student conferences,
Congresses, Competitions, Student Professional
Awareness Conferences, Leadership Training
meetings and other diverse activities
throughout the year. These activities are
frequently supported by significantly large
budgets generated by a combination of fund-raisers,
industry contributions and Region and Section
grants. Industry funding, in many
instances, come with the stipulation that
advertisement and career fairs be included in
the events.
