IEEE Policies

2.3 Guidelines for IEEE Delegations for Transnational Technical Exchanges

1. Frequency of Delegations. Unless authorized by the IEEE Executive Committee, official IEEE delegations to national societies with whom IEEE has technical exchanges shall be limited to one such delegation in a calendar year. Additional visits or exchanges with national societies shall have a status other than an official IEEE delegation.
   
   This policy shall not preclude transnational exchange visits (e.g., Study Groups or Visit Teams) sponsored by IEEE Societies or other technical organizational units.
   
   
2. Qualification of Delegates. Delegates should have recognized technical competence in some areas of electrical and electronics engineering or related arts and sciences. Preference will be given to those IEEE members who have demonstrated technical competence and rendered service to the IEEE (e.g., Fellows or Senior Members).
   
   
3. Composition of Delegation. The delegation should be reasonably represented (1) with respect to academe, industry, government, and other segments of the profession, and (2) with respect to the technical theme for the delegation.
   
   Each delegation should contain at least one member with a good knowledge of the language of the country visited. Each delegation shall have a leader designated as head of the delegation.
   
   
4. Approval of Delegation. The recommendation for the selection of delegates is the responsibility of the Transnational Committee. The Committee will recommend the technical field to be considered and, where possible, coordinate with the respective Society of the IEEE and the countries concerned with the exchange visits. This Committee will recommend the membership and leader of each delegation to be endorsed by the TAB Management Committee, reported to the Technical Activities Board and referred to the Executive Committee for approval.
   
   When the visit is to be made by a study group or visit team, the sponsoring technical organizational unit will recommend to the Transnational Committee an appropriate group or team. The Transnational Committee will then forward its recommendations to the TAB Management Committee for submission for final approval by the IEEE Executive Committee.
   
   
5. Call for Delegates. The IEEE shall attempt to give sufficient notice in IEEE SPEC­TRUM, and/or Society/Group/Council newsletters when the study group is involved in a single technical area, for Members should apply to their Society Presidents expressing their interest in participating as an IEEE delegate in upcoming technical exchanges.