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9.10 Administrative Procedures
for Regional and Technical Activities
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Agenda and Minutes of Meetings. The
successful achievement of IEEE objectives will
be advanced by establishing certain
administrative guides to be implemented by
IEEE's members and subdivisions. In this
regard, issuing agenda and maintaining and
reviewing minutes of IEEE meetings will help
to ensure that, consistent with IEEE's
decentralized structure, lines of
communication among members are maintained,
topics for discussion are clearly defined, and
sufficient written records are preserved for
future reference and needs.
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It is the policy of IEEE that,
whenever practicable, an agenda
listing the topics for
discussion shall be sent to the
members at a reasonable time
prior to each meeting (other
than formal conferences,
symposia or conventions) of an
IEEE Board, Committee, Panel or
other working assembly of a
Region, Society, or other IEEE
organizational unit, or of a
joint intersociety unit in which
IEEE formally participates, or,
in any event, shall be
distributed at any such meeting
by the Secretary of the
particular body or by a
designated member of the
particular body.
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| 2) |
At each meeting (other than
formal conferences, symposia or
conventions) of an IEEE Board,
Committee, Panel or other working
assembly of a Region, Society or
other IEEE organizational unit,
or of a joint intersociety unit in
which IEEE formally
participates, minutes of the meeting
shall be maintained by the
Secretary of the particular body or
by a designated member of the
particular body. Minutes shall
record concisely attendance at
the meeting, the substance of all
discussions and any actions
taken, but need not be in the nature
of a verbatim transcript.
Maintenance of record copies of
the minutes and distribution and
review of these minutes shall be
carried out by each IEEE
organizational unit pursuant to
such rules and procedures as are
adopted by each body.
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Organization of Technical Working Groups and
Committees. To achieve the technical
objectives of IEEE demands that diverse
resources be employed toward the resolution of
technical issues. It is the belief of IEEE
that the IEEE's technical goals can be
furthered most productively through the
intelligent utilization of the talents and
experience of various individual members
serving in their separate, individual expert
capacities on appropriate IEEE Committees or
working assemblies in IEEE Societies. No
member should construe his position to be that
of a representative of his employer.
| 1) |
Therefore, it is the policy of
IEEE that the membership of each
Committee, Subcommittee or
working assembly of an IEEE
Society shall reflect various
factors deemed appropriate by
such IEEE organizational units
(e.g., geographical balance,
special expertise, etc.) and
shall include a reasonable
proportion of persons (one or
more) employed by supplier, user
and/or other involved
organizations in each industry
that, in the judgment of each
Society, will be affected by or
concerned with any subject,
except solely administrative or
managerial matters, within the
stated scope of, or properly to be
considered at any meeting of,
such Committee, Subcommittee, or
working assembly, consistent
with its size.
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2) |
No meeting of any of the above
Committees, Subcommittees, or
working assemblies shall convene
where the interests associated
with the persons in attendance
are solely those of either
supplier or user organizations. |
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