9.15 Board of Directors Meetings
As stated in the IEEE Bylaws, the following
criteria shall be used in selecting the meeting
dates and locations for the IEEE Board of
Directors.
-
Meeting Dates and Locations.
- Meeting venues for the Board of
Directors shall be recommended by
staff and shall have the concurrence
of the Board of Directors based on
the following criteria:
| (a) |
meetings shall be
rotated among Regions
and to the extent
possible, will reflect the
global nature of the IEEE organization;
|
| (b) |
location selection
shall be based on
accessibility, cost, and
availability of appropriate
meeting space;
|
| (c) |
date and location
selection shall be made
with consideration for
special IEEE events and
opportunity for local interaction.
|
| (d) |
the IEEE Meeting Series
held in conjunction with
the Annual Meeting of
the Board of Directors
shall be held in New Jersey.
|
- Approval of locations and dates for
Board of Directors meetings shall be
made by the Board at least four years
prior to the meeting. Final
site selection shall be announced as
soon as contracted.
- A proposed change to meeting dates
or locations, shall be accompanied by
the expected financial impact of such
change including, but not limited to,
existing contractual obligations,
pre-arranged travel, and projected
expense of the new dates and location.
- IEEE organizational units wishing to
meet in conjunction with the Board of
Directors shall submit their
requests, in writing, at the time of
approval of the meeting dates and
prior to location contracting.
Penalties arising from
change/cancellation of meetings by
any organizational unit shall be
levied against that organizational unit.
-
Information from Meetings.
The detailed record of items considered
at meetings of the Board of Directors
shall be made available to the Board of
Directors within a reasonable timeframe,
normally 14 business days after the
meeting, on the Board of Directors
website. Executive Session items
inappropriate for website posting, as
determined by the IEEE President, shall
be provided by alternate means in the
same timeframe. The record shall
include the Agenda, meeting
presentations, and any modifications to the
Agenda.
