IEEE Policies

9.4   Employment of Staff or Engagement of Independent Contractors to Support IEEE Organizational Units

No IEEE organizational unit shall hire staff or engage an independent contractor without prior authorization of the IEEE Executive Director or his or her designee.  Procedures for the hiring of staff, or the engagement of independent contractors, shall be maintained by the IEEE Human Resources Department.  Requests to hire staff shall be sent to the IEEE Staff Director for Human Resources.  Requests to engage an independent contractor shall be sent to the Manager, IEEE Procurement.  The Manager, IEEE Procurement, shall determine whether the individual circumstances regarding the proposed engagement of an independent contractor meet all requirements of and qualify as independent contractor status.  When it is determined that the request does not qualify as an independent contractor, the request shall be referred to the IEEE Staff Director for Human Resources.  Approvals to hire staff or engage independent contractors may be given when (i) it is determined that such activity will result in improved administrative, programmatic or technical services, (ii) all applicable United States or foreign employment or other laws have been complied with, and (iii) all IEEE financial budgetary and procurement procedures (including those set forth in the IEEE Financial Operations Manual) have been complied with.

For purposes of this policy, “staff” shall mean employees hired by the IEEE on a full-time, part-time or temporary basis, and the term “independent contractors” shall mean individuals or entities who are otherwise engaged to perform services for a specific project or activity.   IEEE Organizational Unit as defined in IEEE Bylaw I-107.1 includes Boards, Committees, Regions, Sections, Chapters, Societies, Technical Councils, Conferences, etc.