Types of Conference Involvement | Printer Friendly |
Sponsorship relates to the responsibilities and accountabilities of an IEEE Organizational Unit with respect to financial, technical, publicity, and administrative aspects of a conference. For a conference to be considered an IEEE conference, it must be sponsored by at least one IEEE Organizational Unit. If multiple organizations are sponsoring a conference, at least one must be an IEEE Organizational Unit.
On this page:Types of Conference Sponsorship
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As authorized in the bylaws, an IEEE Organizational Unit - either by itself, jointly with other IEEE Organizational Units, and/or jointly with non-IEEE organizations may plan a conference for which registration fees will be charged. IEEE Organizational Units engaged in conference sponsorship may not enter into any type of sponsorship arrangement with a "For Profit" organization. Noncompliance with the provisions of this approval policy may result in denial of approvals for subsequent events. "For Profit" organizations can, however, provide donations, as indicated in IEEE P&P 10.1.23. There are three types of conference sponsorship available:
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Sole Sponsorship
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Sole sponsorship indicates full and sole organizational unit involvement in a conference. If an IEEE organizational unit agrees to sponsor a conference, they accept complete responsibility for the technical, financial, publicity and administrative aspects of the conference. As a result of sole sponsorship, the organizational unit:
Conferences where the IEEE has sole sponsorship, the rights to the conference name, slogan, copyright for publications, and/or logo are owned by IEEE and not conference committees. |
Co-sponsorship
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Co-sponsorship indicates a shared involvement
among several entities, one of which is an IEEE
Organizational Unit. Other co-sponsors could be IEEE
Organizational Unit(s) or other
not-for-profit non-IEEE organizations. As a result of co-sponsorship, the IEEE
Organizational Unit(s) will
IEEE Co-sponsored conferences are entitled to IEEE
services at the non-profit rate. For IEEE Co-sponsored conferences it is recommended that the IEEE logo be used in all conference publications and announcements. |
Technical Co-Sponsorship/Technical Cooperation
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Technical Co-Sponsorship/Technical Cooperation indicates direct and substantial involvement by the IEEE organizational unit solely in the organization of the technical program. The IEEE organizational unit has no financial involvement in the conference. The organization that has financial sponsorship of the conference must be explicitly identified in the supporting documentation and promotional material for technical co-sponsorship/technical cooperation to be granted. The IEEE organizational unit should encourage members to submit papers and attend the conference. The IEEE organizational unit may assist in publicity through the availability of the appropriate IEEE organizational unit mailing lists and on the organizational unit’s web site. The relationship between sponsoring organizations shall be explicitly defined in terms of a Memorandum of Understanding (MOU) (Policy 10.1.5). Technical co-sponsorship/technical cooperation does not guarantee that the papers accepted for presentation at the conference will be eligible for inclusion in the IEEE Conference Publications Program (CPP), which handles post-conference distribution of conference papers in all media. Inclusion in the CPP should be specifically addressed in the MoU regulating the technical co-sponsorship/technical cooperation, with the concurrence of the CPP staff. The IEEE name may not be used in the conference title (Policy 10.1.16), but, the IEEE brand/logo and/or IEEE organizational unit brand/logo may be used in conference publications and promotional materials (Policy 10.1.17). |
IEEE Logo - Master Brand
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Consistent, prominent use of the IEEE Master Brand
will help enhance the visibility of the IEEE and
support your publicity program. To build greater
recognition for the IEEE and its activities,
display the Master Brand on all print and
electronic materials with prominence equal to or
greater than other logos. Careful and comprehensive use of the IEEE Master Brand:
Download
the IEEE Master Brand. See IEEE Identity Standards for full instructions on using the Master Brand. |


