The primary objective of the
Program Committee is to ensure
that a well balanced,
high-quality program is organized and
presented at the conference.
This objective should influence every
facet of its activities,
ranging from the completeness of the
Call for Papers to the
selection and review of every paper, and
even to assisting in the
scheduling Of session rooms and helping
with the local arrangements
for the program.
Logistics Management on-Site
Conduct pre-con
meeting with hotel/convention center
to confirm and review
needs of conference
Conduct pre-con
meeting with Conference Executive
Committee and
Conference Volunteers
Handle crisis and
emergency management
Ensure all contract
obligations are met by all parties
Direct liaison for
committee and hotel/convention
center staff/vendors
Check shipping for
all known deliveries
Provide Credit Card
Machine for Paper Sales Processing
and Monitor Process
Monitor safety and
security throughout conference
Monitor food &
beverage functions, keep an eye on
levels of consumption,
order more if necessary
Inspect meeting room
layouts for setup and Audio Visual
before each session or
meeting
Ensure correct
signage placement
Monitor and provide
guidance for volunteer run functions
Monitor conference
social and hospitality functions
Monitor
transportation requirements
Field requests and
complaints
Review final hotel
room pick up report daily
Meet with the
venue(s) daily to review prior days
charges
Reconcile and approve
all invoices to ensure accuracy
prior to submitting
for payment
Compose summary of
meeting with hotel/convention center
and vendors
Conduct post-con
meeting with Conference Executive
Committee and
Conference Volunteers
Timetable for Program Committee
is available to ensure the
proper coordination among the
Program Committee members and the
development of a strong program.
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