Panel of Conference Organizers (POCO) | 
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13-14 JULY 2007 Theme: Building a Global Conference Business THURSDAY 12 July 6:00pm – 7:30pm Wine and Cheese Reception
FRIDAY 13 July 7:00am – 8:00am Breakfast 8:00am – 9:45am General Session 8:00am–8:10am Welcome and Introduction (P. Staecker/G. Engel) 8:10am– 9:00am Future Directions - IEEE Conference Business (Mary Ward-Callan) 9:00am – 9:45am State of IEEE Global Conference Business (Samantha Padilla) 9:45am – 10:00am Break 10:00am – 6:00pm Usability Test for IEEE Conference Organizer’s Website (Whitney Quesenbery) Sign up required – 1 on 1 in 30 minute sessions (Whitney Interactive Design) 10:00am – 5:00pm Conferences Business – Global Best Practices
Global Conferences – Three Perspectives 10:00am – 10:45am Global Conference Portfolio for Societies (Mercy Kowalczyk - Executive Director, SPS) 10:45am – 11:15am Role of Region Conference Coordinator (Antonio Carlos Ferreira - R9 Conference Coordinator) 11:15am–11:45pm Chapter Best Practices – Successful Conference Collaborations (A. Catrina Bryce - LEOS Scottish Chapter) 11:45am – 12:00pm Q&A (All) 12:00pm - 1:00pm Lunch 1:00pm – 1:30pm Lessons Learned - 26 Years of IEEE INFOCOM (Harvey Freeman)
Conference Financial Management and Reporting 1:30pm – 2:00pm Pan-European VAT Compliance Service (Robert Tsang - Deloitte European Compliance Center) 2:00pm – 2:15pm Concentration Banking Overview (Doug Razzano) 2:15pm – 2:30pm Conference Budget & Final Reporting Highlights (Rebekah Kerstetter) 2:30pm – 2:45pm Finance Q&A (All) 2:45pm – 3:15pm Break 3:15pm – 3:30pm Conferences Surveys ( S.Root/ A Burgmeyer)
Publishing Proceedings 3:30pm – 3:50pm Citations in Conference Proceedings (Ken Moore) 3:50pm–4:10pm Timeliness &What Conference Publishing Means to You (Cheryl Sinauskas) 4:10pm – 4:30pm Success Story in Conference Publishing (Tom Baldwin)
Conference Websites 4:30pm – 5:00pm Conference Websites That Increase Your Attendance (Whitney Quesenbery) 5:30pm – 6:30pm Reception & Networking 6:30pm – 8:30pm Dinner
SATURDAY 14 July 7:00am – 8:00am Breakfast
8:00am – 8:10am Day Two Welcome (Bob Rassa) 8:10am – 8:30am Emergency Management (Samantha Padilla) 8:30am – 9:45am Insider’s Look at Hotels (Panel Discussion: Marriott, Hilton, Disney, Fairmont, Starwood, Hyatt) 9:45am – 10:00am Break
Planning For Your Conference - Discussion Forums 9:45am – 10:15am Canadian Visitors Bureau (Ernie Pshebnisky) Singapore Exhibition and Convention Bureau (Remy Choo) 10:15am –10:45am Working with Professional Conference Organizers (PCOs) (Michael Tovee - Pacific World & World Group Marketing) 10:45am – 11:15am Q&A (All) 11:00am – 12:00pm Business Exchange Discussion- Best Practices Shared (Facilitated) A limited number of attendees can opt to give a prepared 5-10 minute presentation of lesson’s learned/best practices for international meetings and conferences. Prior notification of intent to give presentation is required. All attendees are encouraged to participate in the discussion. 12:00pm –1:00pm Lunch
Skills and Techniques Interactive Workshops 1:00pm – 3:00pm
OR 1:00pm – 3:00pm - 1 hour each The following workshops are planned to be held once between 1and 2pm and then again between 2 and 3pm. Each participant will be able to attend two full sessions.
Topics: Contracts, Facility and Registration Management, Visas, Publishing
Topics: Conference Planning & Budgeting, Taxes, Financial Compliance, Audit, Concentration Banking 3:00pm – 3:30pm Conference Close/Closing Remarks/Conference Survey
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