2008 POCO Seattle

USHERING IN A NEW ERA OF IEEE CONFERENCES

 24-26 July 2008

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Thursday 24 July, 1200 – 2000

1200 – 1300 Lunch

1300 – 1445 Conference Basics: Workshop For New Conference Organizers (PPT, 1874 KB)

1500 – 1700 Conference Strategy Meeting

1800 – 2000 POCO Meet and Greet Reception – Seattle Marriott Waterfront

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Friday 25 July, 0700 – 2030 

0700 – 0800 Breakfast 

0800 – 0810 Welcome Jerry Engel Chair, Conferences Committee

0810-0950  IEEE CONFERENCES: WHERE WE ARE – WHERE WE’RE GOING

The Value of IEEE Conferences to Industry (PPT, 320 KB)

            J. Roberto de Marca Chair, TAB

MGA and Conferences (PPT, 141 KB)

            Joe Lillie Chair, Member and Geographic Activities

*State of the IEEE Conference Business

            Samantha Padilla Staff Director, Meetings & Conferences

(*Presentation not available)

 The Year Ahead…

      IEEE 125th Celebration & Public Visibility (PPT, 750 KB)

        (Information about the 125th Anniversary mark)

     Presentations Online - Extending Your Conference Reach (PPT, 158 KB)

             John Vig, IEEE President-Elect

0945 – 1010 Break

1010 - 1100 GLOBAL CONFERENCE MANAGEMENT

Global Conference Portfolio Management (PPT, 264 KB)

            William Moses, NPS Society

Guidelines for Conferences Held in China (PPT, 741 KB)

            Mary Ward-Callan, Managing Director, Technical Activities

1100 - 1140 CONFERENCE ORGANIZATION AND PLANNING

Memorandum of Understanding (MOU) (PPT, 197 KB)  & Conference Contracts (PPT, 248 KB)

            Vita Feuerstein Manager, Conference Contracting

Negotiating Internet: Equipment & Beyond (PPT, 122 KB)

            Dave Bankowski, IT Manager, Electronic Communications

1140 - 1200 PRICING OF CONFERENCES

    (supplement: Understanding Conference Pricing) (PDF, 76 KB)

            William O’Connor, Director of Marketing Operations 

1200 – 1300 Lunch

1300 - 1400 CONFERENCE FINANCES

Finances and Closing Your Conference (PPT, 2042 KB)

            Kevin Uherek, Supervisor, Conference Finance

VAT Program

             Lucia Servus, VAT Program Manager

    (for a copy of this presentation, please contact Lucia.)

New International Banking Programs (PPT, 227 KB)

        Chuck Krajcsik, Senior Manager, Treasury Operation

1400 - 1500 HOTEL AND LOCATION MANAGEMENT

Hotels-An Insider Briefing on Industry Trends (PPT, 1093 KB)

            IEEE Global Hotel Representatives

CVB Local Connections – How To Make Them Work for You (PPT, 5048 KB)

            Janet Hunter, Seattle Convention & Visitors Bureau

1500 - 1515  BREAK

1515 - 1730  BUSINESS EXCHANGE – Conference Organizer View

Preparing Your Conference for All Attendees (PPT, 150 KB)

    (supplement: How To Prepare Accessible Indoor Events) (PDF, 248 KB)

            Ashfaq Kash Husain

ICC-2007 in Glasgow Scotland (PPT, 13,500 KB)

            Tariq Durrani IEEE Conferences Committee

Lessons Learned Running Non-US Conferences (PPT, 1125 KB)

            Patrick Le-Du Conference Organizer, NPS Society

Conference Organization – France Section (PPT, 396 KB)

            Christine Nora Treasurer, France Section

1730 Wrap-up Jerry Engel

1830 – 2030 Reception at Bell Harbor Seattle

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Saturday 26 July, 0730 – 1530

0730 – 0830 Breakfast

0830 Welcome Jerry Engel

0845 – 1030 COMMUNICATING YOUR CONFERENCE

Communications Resources (PPT, 902 KB)

            Susan Root, Director, Conference Business Services

Writing for the Web and Effective Web Site Design (PPT, 4500 KB)

            Dan Bocchino, Web Content and Information Architecture Manager

Publicizing Your Conference (PPT, 1471 KB)

            Chris Burke, President, BtB Marketing Communications/Gary Dagastine, Dagastine & Co. Public Relations

Your Green Conference (PPT, 129KB)

            Beth Surmont,Manager, Meeting Planning/Molly McCluskey,Conference Communications Manager

1030 – 1045 Break

1045 – 1145 CONFERENCE PROCEEDINGS: MAKING YOUR CONFERENCES A PART OF THE FUTURE

Why Proceedings Matter (PPT, 189 KB)

            Mark A. Vasquez, Sr. Manager, Strategic Program Development

Help Others Find Your Work - Extending Discovery (PPT, 1429)

            Adam Phillipidis, Manager, Indexing and Database Production

1145 – 1500 DEMONSTRATIONS AND FORUMS

Presentations Online: Echo360 (Scott Ray Smith), Camtasia (Faisal Jameel), Replay on Demand ISSCC (Tim Tredwell)

       (supplement: Key Feature Comparison Handout DOC, 21 KB)

       (supplement: ISSCC Virtual Conference PDF, 682 KB)

Marketing at Conferences Beverly Banks

IEEE Xplore® Gerry Grenier

Second Life Jayne Cerone

Web Conferencing Lenore Downes

1200-1300 Lunch

1300-1500 Conference Workshops – (Choose two) 1 hour sessions

Finance Intensive (PDF, 689 KB)

    (supplement: FAQs DOC, 175 KB)

Planning Your Conference Event (PDF, 2083 KB)

Proceedings In-Depth (PPT, 1485 KB)

1500 – 1530 Wrap Up, Surveys and…. POCO 2009 Jerry Engel

1530 Adjourn

Thank you for attending the 3rd Annual Panel of Conference Organizers (POCO). See you next year.